UK-Aberdeen: project management consultancy services

Tender Details

Title	Description
Sector	Regional or local authority
Status	Contract notice
Market	Service contract
Procurement	Open procedure
Market Org	European Communities, with participation by GPA co
Award Criteria	The most economic tender
Date Published	20th Jul 2010
Country	UK
Reference	2010/S 138-212657
Main Activities	General public/services
Location	Aberdeen City and Aberdeenshire
CType	Supplies, Services
Common Procurement Vocabulary	Project management consultancy services Landscape architectural services Civil engineering consultancy services Engineering services Consultative engineering and construction services Advisory and consultative engineering services Museum services and preservation services of historical sites and buildings Contract administration services Design consultancy services Building demolition and wrecking work and earthmoving work Miscellaneous building structures Urban planning and landscape architectural services

SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S)

Contact: Attn: Tel. Fax Aberdeenshire Council Woodhill House, Westburn Road Corporate Services Director of Corporate Services AB16 5GB Aberdeen UNITED KINGDOM +44 1224665650 +44 1224665656 Internet address(es) General address of the contracting authority www.aberdeenshire.gov.uk Address of the buyer profile www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00232 Further information can be obtained at: Contact: Attn: Tel. E-mail: Fax Internet: Aberdeenshire Council 29 Bridge Street Area Manager (Formartine) Keith Newton AB41 9AA Ellon UNITED KINGDOM +44 1358726402 keith.newton@aberdeenshire.gov.uk +44 1358726410 www.aberdeenshire.gov.uk Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: Contact: Attn: Tel. Fax Internet: Aberdeenshire Council Woodhill House , Westburn Road Central Procurement Unit Sheila Macindoe, Procurement Assistant AB16 5GB Aberdeen UNITED KINGDOM +44 1224664859 +44 1224665656 www.aberdeenshire.gov.uk Tenders or requests to participate must be sent to: Contact: Attn: Tel. Fax Aberdeenshire Council Woodhill House , Westburn Road Corporate Services Director of Corporate Services AB16 5GB Aberdeen UNITED KINGDOM +44 1224665650 +44 1224665656

I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

Regional or local authority General public services

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION

II.1.1) Title attributed to the contract by the contracting authority

Lead consultancy services for Haddo Country Park regeneration.

II.1.2) Type of contract and location of works, place of delivery or of performance

Services Service category: No 12 Main place of performance Aberdeenshire. NUTS code UKM50 Aberdeen City and Aberdeenshire

II.1.3) The notice involves

A public contract

II.1.4) Information on framework agreement

II.1.5) Short description of the contract or purchase(s)

In January 2010 the Council was successful in securing a Stage 1 pass from the HLF ‘Parks for People’ programme for the regeneration of the Haddo Country Park, near Ellon, Aberdeenshire. The HLF grant funding sought is to the value of 993 500 GBP (Nine hundred and ninety three thousand and five hundred Great British Pounds (GBP)). 95 063 of this (Ninety-Five thousand and sixty three GBP) of this has been saved as development funding. The total project value is 2 033 767 GBP. (Two million, thirty three thousand, seven hundred and sixty seven GBP). The Phase 2 Development proposal now requires to be produced with a final submission deadline of August 2011. In order to deliver this work, a Lead Consultant is required to project manage a multi-disciplinary design team in the following areas as identified in the Stage 1 proposals to the HLF and in accordance with documentation provided by the HLF. — Architecture (Conservation accreditation to The Royal Incorporation of Architects in Scotland (RIAS) standard or equivalent), — Landscape architecture, — Structural engineering, — Mechanical & electrical engineering, — Archaeologist, — Landscape / historical research, — Arboriculture, — Quantity surveying, — Land Contamination specialist, — Metalwork conservation specialists, — Exhibition designer / interpretation / heritage consultancy, — Business / marketing consultancy, — CDM Co-ordinator. The Lead consultant shall be required to review the following documents: 1. Conservation management plan 2. Audience development plan 3. Access plan 4. Training plan 5. Business plan 6. Fundraising strategy 7. Ten year management & maintenance plan Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=189507

II.1.6) Common procurement vocabulary (CPV)

72224000 Project management consultancy services 71420000 Landscape architectural services 71311000 Civil engineering consultancy services 71300000 Engineering services 71310000 Consultative engineering and construction services 71318000 Advisory and consultative engineering services 92520000 Museum services and preservation services of historical sites and buildings 79994000 Contract administration services 79415200 Design consultancy services 45110000 Building demolition and wrecking work and earthmoving work 44112000 Miscellaneous building structures 71400000 Urban planning and landscape architectural services

II.1.7) Contract covered by the Government Procurement Agreement (GPA)

Yes

II.1.8) Division into lots

No

II.1.9) Variants will be accepted

II.2) QUANTITY OR SCOPE OF THE CONTRACT

II.2.1) Total quantity or scope

See tender documents in relation to the services required. The total sum available for the procurement of the Lead Consultancy Services required to develop and deliver the Stage 2 application and, where the application is successful and funding is available and the performance of the Lead Consultant is satisfactory, then it is anticipated that the Lead Consultant would undertake the various services relating to the procurement, implementation and project management for the Works Phase 2 Development’ at a total value up to 206 506 (Two hundred and six thousand, five hundred and six Great British Pounds (GBP)). In terms of the budget for the entirety of the project, there’s a total potential project value of 2 033 767 GBP (Two million, thirty three thousand, seven hundred and sixty seven GBP) including revenue and capital items. This is split into 150 066 GBP (One hundred and fifty thousand, and sixty-six GBP) for the development and submission of the stage 2 application to HLF and 56 440 GBP for delivery of the works Phase 2 Development. 1 827 261 GBP (One million, eight hundred and twenty-seven thousand, two hundred and sixty-one GBP) for the implementation of the project (should this go ahead).

II.2.2) Options

Yes description of these options: If Aberdeenshire Council is successful at Stage 2 of the HLF application submission and if funding and match funding is made available, then it is anticipated that subject to the satisfactory performance of the Lead Consultant during the application submission stage, that the Lead consultant would undertake the contract administration and management of the works through to completion and the end of the defects period (Royal institute of british architects (RIBA) Outline plan of work stages F-L production information to practical completion and end of defects liability period). The measures of satisfactory performance shall be more fully detailed within the invitation to tender.

II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT

III.1.1) Deposits and guarantees required

As per tender documents.

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

As per tender documents.

III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded

Jointly and severally liable.

III.1.4) Other particular conditions to which the performance of the contract is subject

Yes As per tender documents.

III.2) CONDITIONS FOR PARTICIPATION

III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if requirements are met: As per tender documents.

III.2.2) Economic and financial capacity

Information and formalities necessary for evaluating if requirements are met: As per tender documents.

III.2.3) Technical capacity

Information and formalities necessary for evaluating if requirements are met: As per tender documents.

III.2.4) Reserved contracts

III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1) Execution of the service is reserved to a particular profession

III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

Yes

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE

IV.1.1) Type of procedure

Open

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

IV.1.3) Reduction of the number of operators during the negotiation or dialogue

IV.2) AWARD CRITERIA

IV.2.1) Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2) An electronic auction will be used

No

IV.3) ADMINISTRATIVE INFORMATION

IV.3.1) File reference number attributed by the contracting authority

591/ASP/600

IV.3.2) Previous publication(s) concerning the same contract

IV.3.3) Conditions for obtaining specifications and additional documents

IV.3.4) Time-limit for receipt of tenders or requests to participate

6.9.2010 - 10:30

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7) Minimum time frame during which the tenderer must maintain the tender

IV.3.8) Conditions for opening tenders

Date: 6.9.2010 - 13:00 Place Aberdeenshire Council Headquarters. Persons authorised to be present at the opening of tenders Yes Council Elected Members and appropriate officers only.

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT

VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

VI.3) ADDITIONAL INFORMATION

Tender documentation is available for viewing and downloading by registering at www.publiccontractsscotland.gov.uk (SC Ref:189507).

VI.4) PROCEDURES FOR APPEAL

VI.4.1) Body responsible for appeal procedures

VI.4.2) Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts Scotland Regulations 2006 (SSI/2006/1) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.

VI.4.3) Service from which information about the lodging of appeals may be obtained

VI.5) DATE OF DISPATCH OF THIS NOTICE:

16.7.2010

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