UK-Southall: storage and retrieval services

Tender Details
Title	Description
Sector	Regional or local authority
Status	Contract notice
Market	Supply contract
Procurement	Restricted procedure
Market Org	European Union, with participation of GPA countrie
Award Criteria	The most economic tender
Date Published	28th Jan 2012
Country	UK
Reference	2012/S 19-030724
Main Activities	Health
Location	Outer London - West and North West
CType	Supplies, Services
Common Procurement Vocabulary	Storage and retrieval services Scanning services Document management services

Directive 2004/18/EC

Section I: Contracting authority

I.1) Name, addresses and contact point(s)

Contact point(s): West London Mental Health NHS Trust St Bernard's Hospital, Uxbridge Road https://commercialsolutions.bravosolution.co.uk/, BravoSolution Secure Messaging UB1 3EU Southall UNITED KINGDOM Internet address(es): General address of the contracting authority: www.wlmht.nhs.uk/ Address of the buyer profile: commercialsolutions.bravosolution.co.uk/ Further information can be obtained from: The above mentioned contact point(s) Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s) Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2) Type of the contracting authority

Regional or local authority

I.3) Main activity

Health

I.4) Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1) Description

II.1.1) Title attributed to the contract by the contracting authority:

Provision of secure document storage & retrieval services.

II.1.2) Type of contract and location of works, place of delivery or of performance

Supplies A combination of these Main site or location of works, place of delivery or of performance: The premises of West London Mental Health Trust and those of the supplier. NUTS code UKI23 Outer London - West and North West

II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4) Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement Estimated value excluding VAT: 0 GBP

II.1.5) Short description of the contract or purchase(s)

Provision of secure off-site storage and physical and/or electronic retrieval of medical and other records.

II.1.6) Common procurement vocabulary (CPV)

63121000 Storage and retrieval services 79999100 Scanning services 72512000 Document management services

II.1.7) Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8) Lots

This contract is divided into lots: no

II.1.9) Information about variants

II.2) Quantity or scope of the contract

II.2.1) Total quantity or scope:

Estimated value excluding VAT: 1 000 000 GBP

II.2.2) Information about options

II.2.3) Information about renewals

II.3) Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1) Conditions relating to the contract

III.1.1) Deposits and guarantees required:

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4) Other particular conditions

The performance of the contract is subject to particular conditions: yes Description of particular conditions: Please see tender documentation for details.

III.2) Conditions for participation

III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Bidders are requested to respond to the following in the requisite manner: Entering general PQQ supplier information. NHS Commercial Solutions utilises the NHS Supplier Information Database (sid4health) to manage and assess general pre-qualification information in the form of a profile. Candidates are requested to complete and publish their profile in sid4health as follows: i) Bidders must obtain a Dun & Bradstreet (D&B) D-U-N-S® Number to enable registration on sid4health. This normally is provided within 48 hours but may take up to 5 days for UK registered businesses, so please ensure this step is completed as early as possible in your bid submission process. The D-U-N-S® Number is the NHS recommended supplier identification number for trading with the NHS. For further information on the D&B registration process, please visit their website ( www.dnb.co.uk/duns-number.asp ). ii) Organisations must go to the following web page www.sid4health.nhs.uk/home.action . Select ‘Register Organisation’ on the left of the page and then select ‘Organisation Type’ as supplier. Key in details as shown to search for your organisation’s D-U-N-S® Number. If your organisation is not registered with D&B, please call +44 8702432344 during office hours or visit their website at the address above. iii) Upon receipt of your sid4health login details, please access the Profile Management area, create, validate and publish your sid4health organizational profile. (Organisations must publish at least one validated profile to make their profile available for buyers to view generally – see the Help page on sid4health within Profile Management for more details). iv) Organisations should ensure that they complete a full profile, in order that they can demonstrate their ability to meet the applicable short-listing criteria detailed in the PQQ. D&B data will be supplied automatically by D&B. v) On publication of the completed profile, organisations should express their interest by registering on the NHS Commercial Solutions Bravosolution e-tendering portal ( seccph.bravosolution.co.uk/web/login.shtml ). The system will then challenge the bidder to enter the organisation’s D-U-N-S® Number and the relevant sid4health published profile. This will result in the bidder’s information held in the sid4health profile to be pulled into the PQQ and reduce the amount of effort required to complete this PQQ. The profile information will populate the relevant PQQ questions overnight, which can then be reviewed by the bidder prior to submission. Please note, that there will be additional questions that are specific to the project and these will require manual input within the Bravosolution tool itself. Once the bidder has completed the PQQ, it can be submitted. Bidders can complete all PQQ questions within the e-tendering portal, but it is recommended that bidders who submit multiple tenders to the NHS take the opportunity to manage their standard corporate information on the sid4health platform, which will over time reduce the amount of effort required to respond to NHS PQQs. vi) Where access to Sid4health is unavailable, please contact the sid4health Helpdesk at: help@sid4health.nhs.uk vii) For any technical support required in submitting your expression of interest or the response to the PQQ, please contact the eTendering Help-desk at +44 8003684850 or help@bravosolution.co.uk viii) The update of a Sid4health profile by a bidder organisation does not constitute an expression of interest for the advertised contract.

III.2.2) Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see tender documentation for details.

III.2.3) Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Please see tender documentation for details.

III.2.4) Information about reserved contracts

III.3) Conditions specific to services contracts

III.3.1) Information about a particular profession

III.3.2) Staff responsible for the execution of the service

Section IV: Procedure

IV.1) Type of procedure

IV.1.1) Type of procedure

Restricted

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

IV.1.3) Reduction of the number of operators during the negotiation or dialogue

IV.2) Award criteria

IV.2.1) Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2) Information about electronic auction

IV.3) Administrative information

IV.3.1) File reference number attributed by the contracting authority:

IV.3.2) Previous publication(s) concerning the same contract

IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4) Time limit for receipt of tenders or requests to participate

24.2.2012 - 12:00

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7) Minimum time frame during which the tenderer must maintain the tender

IV.3.8) Conditions for opening tenders

Section VI: Complementary information

VI.1) Information about recurrence

VI.2) Information about European Union funds

VI.3) Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction. The contract will be let for a period of 5 years with options to extend for a further two periods of 12 months each.

VI.4) Procedures for appeal

VI.4.1) Body responsible for appeal procedures

VI.4.2) Lodging of appeals

Precise information on deadline(s) for lodging appeals: West London Mental Health NHS Trust will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3) Service from which information about the lodging of appeals may be obtained

VI.5) Date of dispatch of this notice:

25.1.2012

Construction Tenders

Thu February 23rd 2012