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Tue July 17 2018

Related Information

Construction work

Tender Details
TitleDescription
StatusContract notice
ProcurementRestricted procedure
Award CriteriaThe most economic tender
Date Published17th May 2018
CountryUK
Reference2018/S 093-210293
Main ActivitiesGeneral public services
Location-
CTypeWorks
Common Procurement VocabularyConstruction work
Building construction work
Fencing
railing and safety equipment installation work
Painting work
Interior decorating services
Electrical installation work
Locksmith services
Floor laying and covering work
Cleaning services
Laying of paving
Footpath construction work
Glazing work
Installation of doors and windows and related components
Scaffolding work
Drainage works
Roof works and other special trade construction works

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Stevenage Borough Council
Daneshill House, Danestrete,
Stevenage
SG1 1HN
United Kingdom
Contact person: Corporate Procurement
Telephone: +44 1438242775
E-mail: procurement@stevenage.gov.uk
NUTS code: UKH23

Internet address(es):

Main address: www.stevenage.gov.uk

Address of the buyer profile: www.supplyhertfordshire.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.supplyhertfordshire.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

SBC 0518 Provision of a supply chain for Stevenage Borough Council Repairs and Voids service

Reference number: CCDxxx
II.1.2)Main CPV code
45000000
II.1.3)Type of contract
Works
II.1.4)Short description:

Stevenage Borough Council is seeking suitable suppliers for the provision of a housing repairs and voids supply chain covering a diverse range of trades(mainly to support the Council’s in-house repairs team). This will be primarily to:

— Support the Council’s direct delivery teams during busier periods including out of hours works as required.

— Deliver larger repair and void works where the Council does not have sufficient capacity or outsourcing of the work provides better value for money.

— Provide greater flexibility to meet customer demand for responsive repairs (on a 24/7 basis) and refurbish empty properties as quickly as possible.

The supply chain is being procured in 13 separate Lots, aligned to different work stream specialisms with one contractor appointed to provide works on each Lot. In total, we anticipate up to 1 300 000 GBP of work being generated each year across all Lots, over a maximum 4-year contract period (3 + 1 years).

II.1.5)Estimated total value
Value excluding VAT: 5 200 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 13
Maximum number of lots that may be awarded to one tenderer: 3
II.2)Description
II.2.1)Title:

Responsive Repairs General Building Work

Lot No: 1
II.2.2)Additional CPV code(s)
45210000
II.2.3)Place of performance
NUTS code: UKH23
Main site or place of performance:

II.2.4)Description of the procurement:

To provide the full range of minor maintenance and fair wear and tear repairs to internal areas of occupied domestic properties and shared access and egress areas of communal properties. To further include maintenance and general day-to-day repairs to external areas around communal properties, maintenance to external fixtures such as gates and fencing of domestic properties, and external drainage systems and structures.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

As per the SQ documentation, it is intended that 5 candidates will be invited to tender although Stevenage Borough Council reserves the right to increase the number of candidates invited by 1 or 2 if the scores are closely placed at the cut off point.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

II.2)Description
II.2.1)Title:

Void Refurbishments - General Building Work

Lot No: 2
II.2.2)Additional CPV code(s)
45210000
II.2.3)Place of performance
NUTS code: UKH23
Main site or place of performance:

II.2.4)Description of the procurement:

To provide the full range of internal refurbishment and associated repairs previously identified as being required in order to return temporarily empty properties (otherwise known as ‘Voids’) to a suitable letting standard. To further undertake refurbishment and repairs previously identified as being required to external fixtures such as gates and fencing. To further include previously identified tasks required to ensure properties that are subject to the ‘mutual exchange’ process meet all legal standards and regulations.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

As per the SQ documentation, it is intended that 5 candidates will be invited to tender although Stevenage Borough Council reserves the right to increase the number of candidates invited by 1 or 2 if the scores are closely placed at the cut off point.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

II.2)Description
II.2.1)Title:

Fencing

Lot No: 3
II.2.2)Additional CPV code(s)
45340000
II.2.3)Place of performance
NUTS code: UKH23
Main site or place of performance:

II.2.4)Description of the procurement:

To undertake the full range of repairs and renewals to all types of fencing structures, including the erection of new fencing to previously open areas where required. To further include works to the full range of associated timber structures such as gates and the like, including repairs and renewals to ironmongery. This service will be provided to both domestic properties and shared access and egress areas of communal properties.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

As per the SQ documentation, it is intended that 5 candidates will be invited to tender although Stevenage Borough Council reserves the right to increase the number of candidates invited by 1 or 2 if the scores are closely placed at the cut off point.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

II.2)Description
II.2.1)Title:

Painting and Decorating

Lot No: 10
II.2.2)Additional CPV code(s)
45442100
79931000
II.2.3)Place of performance
NUTS code: UKH23
Main site or place of performance:

II.2.4)Description of the procurement:

To undertake the full range of redecoration services to internal and external elevations to domestic properties and shared access and egress areas of communal properties, including associated works to prevent the spread of damp. To further undertake painting to external structures of all constructions and types, such as gates, railings and balustrades.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

As per the SQ documentation, it is intended that 5 candidates will be invited to tender although Stevenage Borough Council reserves the right to increase the number of candidates invited by 1 or 2 if the scores are closely placed at the cut off point.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

II.2)Description
II.2.1)Title:

Electrical

Lot No: 9
II.2.2)Additional CPV code(s)
45310000
II.2.3)Place of performance
NUTS code: UKH23
Main site or place of performance:

II.2.4)Description of the procurement:

To undertake the full range of repairs to the power and lighting supply to domestic properties, including renewal of sockets, switches, fittings and related items where required, to both the internal and external elevations of the property. To further undertake the full range of inspections repairs and renewals to the power and lighting systems of communal areas. To further undertake a full property inspection, testing and certification service for electrical circuitry and appliances to domestic properties as necessary.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

As per the SQ documentation, it is intended that 5 candidates will be invited to tender although Stevenage Borough Council reserves the right to increase the number of candidates invited by 1 or 2 if the scores are closely placed at the cut off point.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

II.2)Description
II.2.1)Title:

Locksmiths

Lot No: 11
II.2.2)Additional CPV code(s)
98395000
II.2.3)Place of performance
NUTS code: UKH23
Main site or place of performance:

II.2.4)Description of the procurement:

To undertake a specialist service to repair and renew defective locks and locking systems to doors, windows and cupboards of domestic properties and shared access and egress areas to communal properties. To further provide a specialist service to effect emergency entry as directed. To further provide a forced entry and planned lock change service as directed in circumstances such as an eviction.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

As per the SQ documentation, it is intended that 5 candidates will be invited to tender although Stevenage Borough Council reserves the right to increase the number of candidates invited by 1 or 2 if the scores are closely placed at the cut off point.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

II.2)Description
II.2.1)Title:

Flooring

Lot No: 12
II.2.2)Additional CPV code(s)
45432100
II.2.3)Place of performance
NUTS code: UKH23
Main site or place of performance:

II.2.4)Description of the procurement:

To undertake the full range of flooring repairs and renewals as required. To further undertake the full range of concrete and altro flooring repairs and renewals as required.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

As per the SQ documentation, it is intended that 5 candidates will be invited to tender although Stevenage Borough Council reserves the right to increase the number of candidates invited by 1 or 2 if the scores are closely placed at the cut off point.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

II.2)Description
II.2.1)Title:

Cleaning

Lot No: 13
II.2.2)Additional CPV code(s)
90910000
II.2.3)Place of performance
NUTS code: UKH23
Main site or place of performance:

II.2.4)Description of the procurement:

To undertake a specialist property cleaning service to all fixtures and fittings, including carpets, as specified. To further undertake full and partial internal clearance, including to roofspace and basement areas, as directed. To further undertake external clearance, including to structures such as sheds and garages and also to gardens, as directed.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

As per the SQ documentation, it is intended that 5 candidates will be invited to tender although Stevenage Borough Council reserves the right to increase the number of candidates invited by 1 or 2 if the scores are closely placed at the cut off point.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

II.2)Description
II.2.1)Title:

Groundworks

Lot No: 4
II.2.2)Additional CPV code(s)
45432112
45233161
II.2.3)Place of performance
NUTS code: UKH23
Main site or place of performance:

II.2.4)Description of the procurement:

To undertake the full range of repairs and renewals to all types of external paths and paving. To further repair, renew, and where instructed create or install, concrete external structures such as steps, stairs and bollards. To further repair and renew kerbs, channels and edgings as necessary. This service will be provided to both domestic properties and shared access and egress areas of communal properties. NB Underground drainage works are covered in Lot 7.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

As per the SQ documentation, it is intended that 5 candidates will be invited to tender although Stevenage Borough Council reserves the right to increase the number of candidates invited by 1 or 2 if the scores are closely placed at the cut off point.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

II.2)Description
II.2.1)Title:

Glazing

Lot No: 5
II.2.2)Additional CPV code(s)
45441000
45421100
II.2.3)Place of performance
NUTS code: UKH23
Main site or place of performance:

II.2.4)Description of the procurement:

To undertake the full range of glazing repairs and renewals to single, double and Georgian wired glazing in domestic properties, and the windows and doors of communal properties. To further include the full replacement of windows as directed. Works will include windows at height as necessary.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

As per the SQ documentation, it is intended that 5 candidates will be invited to tender although Stevenage Borough Council reserves the right to increase the number of candidates invited by 1 or 2 if the scores are closely placed at the cut off point.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

II.2)Description
II.2.1)Title:

Scaffolding

Lot No: 6
II.2.2)Additional CPV code(s)
45262100
II.2.3)Place of performance
NUTS code: UKH23
Main site or place of performance:

II.2.4)Description of the procurement:

To provide a full scaffolding erection, maintenance and strike service for residential and communal properties of all descriptions.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

As per the SQ documentation, it is intended that 5 candidates will be invited to tender although Stevenage Borough Council reserves the right to increase the number of candidates invited by 1 or 2 if the scores are closely placed at the cut off point.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

II.2)Description
II.2.1)Title:

Underground Drainage

Lot No: 7
II.2.2)Additional CPV code(s)
45232452
II.2.3)Place of performance
NUTS code: UKH23
Main site or place of performance:

II.2.4)Description of the procurement:

To undertake the full range of repairs and renewals to all types of external underground water drainage structures and systems, including restitution of all earthworks and the surrounding landscape. To further include works to repair, maintain, and where required install drainage structures such as soakaways. This service will be provided to both domestic properties and communal areas.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

As per the SQ documentation, it is intended that 5 candidates will be invited to tender although Stevenage Borough Council reserves the right to increase the number of candidates invited by 1 or 2 if the scores are closely placed at the cut off point.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

II.2)Description
II.2.1)Title:

Roofing

Lot No: 8
II.2.2)Additional CPV code(s)
45260000
II.2.3)Place of performance
NUTS code: UKH23
Main site or place of performance:

II.2.4)Description of the procurement:

To undertake the full range of repairs and renewals to all types of flat and pitched roofing structures, including temporary emergency repairs as deemed necessary. To further undertake a full repair and renewal service to chimneys of all types of construction. This service will be provided to roofs of residential and communal properties plus garages.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

As per the SQ documentation, it is intended that 5 candidates will be invited to tender although Stevenage Borough Council reserves the right to increase the number of candidates invited by 1 or 2 if the scores are closely placed at the cut off point.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As detailed in the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 15/06/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Stevenage Borough Council reserves the right to cancel the procurement and not to proceed with the long term contracts at any stage of the procurement process. Stevenage Borough Council also reserves the right not to award a contract. Neither Stevenage Borough Council nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for these contracts. Please note the deadline for SQ return and allow sufficient time to make your return as late returns will not be permitted. Any questions relating to this SQ should be made via correspondence on the website and can be addressed to the main contact as shown in the details above. Stevenage Borough Council will be providing an opportunity for all interested providers to attend a briefing as set out in the SQ. The purpose of this briefing will be to provide an introduction to Stevenage BC, as well as an overview of the procurement process and the objectives of the procurement exercise..

VI.4)Procedures for review
VI.4.1)Review body
High Court England and Wales
Strand
London
WC2A 2LL
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Stevenage Borough Council will observe a standstill period following the award of the Contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended).

VI.4.4)Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
Stevenage
SW1A 2AS
United Kingdom
VI.5)Date of dispatch of this notice:
16/05/2018


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