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Tue July 17 2018

Related Information

Parking enforcement services

Tender Details
TitleDescription
StatusContract notice
ProcurementOpen procedure
Award CriteriaThe most economic tender
Date Published18th May 2018
CountryUK
Reference2018/S 094-213513
Main ActivitiesGeneral public services
Location-
CTypeServices
Common Procurement VocabularyParking enforcement services
Car park control equipment
Control
safety or signalling equipment for parking facilities
Parking meters
Installation services of parking meter equipment
Car park management services
Car park services

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Causeway Coast and Glens Borough Council
66 Portstewart Road
Coleraine
BT52 1EY
United Kingdom
E-mail: procurement@causewaycoastandglens.gov.uk
NUTS code: UKN

Internet address(es):

Main address: https://www.causewaycoastandglens.gov.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://e-sourcingni.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://e-sourcingni.bravosolution.co.uk/web/login.shtml
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Tender for the provision of car park management / off street parking enforcement and penalty charge notice processing service for Causeway Coast and Glens Borough Council

II.1.2)Main CPV code
98351110
II.1.3)Type of contract
Services
II.1.4)Short description:

The Council is currently in contract with the Department for Infrastructure (DfI) via an agency agreement for the provision off street car parking management services. The DfI carry some of these services using internal staff, however for the majority of aspects they employ a contractor to deliver the services. This arrangement is due to end on 31.10.2019.

II.1.5)Estimated total value
Value excluding VAT: 1 260 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
34926000
34996300
38730000
51214000
98351000
98351100
II.2.3)Place of performance
NUTS code: UKN
Main site or place of performance:

Causeway Coast and Glens Borough Council.

II.2.4)Description of the procurement:

It is expected that the successful Tenderer would provide the following:

1) Off-Street Enforcement;

2) Cash Collection and Reconciliation

3) Pay and Display (“P and D”) machine maintenance;

4) full life cycle Penalty Charge Notice (“PCN”) Processing to Enforcement of Judgements Office representation stage;

5) adjudication service through the Northern Ireland Courts Servic;

6) Debt Recovery in accordance with the Council's instructions;

7) clamping and vehicle removal;

8) call centre and customer service help desk for customer interface;

9) weekly, monthly reports including updates for financial patterns;

10) enforcement at 26 off street car parks throughout the Borough that are free but enforced, on request from the Council, for civil parking contraventions by Traffic Attendant (TA) staff

Tenderers should note that there are another 44 off street car parks throughout the Borough that are free and not currently enforced but which may become enforceable by the successful Tenderer during the Contract term,on request of the Council and on the basis of the same costs that the Tenderer will supply within its Tender Package.

Technological innovation, societal and demographic change are transforming the way we work, spend our leisure time, travel and shop. Those same forces will also transform how we own and use cars, and consequently the way we park.

During the term of the Contract, it is envisaged that the Council may wish to explore other more innovative parking schemes and methods of parking enforcement and management as technology evolves, some of which the Council may ask the successful Tenderer to trial as part of a pilot scheme and the cost and scope of which will be agreed between the Council and successful Tenderer in accordance with the terms of the Contract.

The Council requires a supplier that can respond effectively to these changes as well as the (non-exhaustive)list of tasks above, enabling the Council to enhance user satisfaction, driving a more efficient parking services model that uses a simple, socially inclusive, responsive, coherent and smart approach that the community as a whole can embrace; as well as driving technological improvements in parking services.

Following the successful conclusion of the tender process, the Council is seeking to contract with a competent organisation for the supply of all equipment and applications to support the Council's parking management service as well as supply labour and parking management expertise. The equipment and applications that the Supplier will supply are fully defined in the Specification, but for illustrative purposes they include items such as the hand-held devices used by Traffic Attendances for enforcement, Traffic Attendant uniforms and back-office software systems.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 260 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The Council proposes to enter into a Contract for an initial period of 3 years with the successful Tenderer. The Council may extend the Contract beyond the initial period on a maximum of 2 occasions of up to 2 years each time, in accordance with the terms of the Contract.

The anticipated Contract commencement date is currently 1.11.2019.

The estimated value, excluding VAT, of the Contract, is 180 000 GBP per annum.

The Council has provided, as part of the Invitation to Tender Documents, a copy of the draft Contract to be entered into with the successful Tenderer.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As set out in the Invitation to Tender Documents.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Selection criteria as stated in the procurement documents.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Selection criteria as stated in the procurement documents.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 023-048540
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/06/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 18/06/2018
Local time: 12:01

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

This process is being conducted competitively in accordance with the Public Contracts Regulations 2015 (as amended). The costs of responding to this notice and participation in the process will be borne by each Tenderer. All correspondence shall be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding unless it has been signed and dated by the duly authorised representatives of both parties.

VI.4)Procedures for review
VI.4.1)Review body
High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JF
United Kingdom
E-mail: office@courtsni.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Causeway Coast and Glens Borough Council
Cloonavin, 66 Portstewart Road
Coleraine
BT52 1EY
United Kingdom
VI.5)Date of dispatch of this notice:
16/05/2018


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