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Fri August 17 2018

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Insurance services

Tender Details
TitleDescription
StatusContract notice
ProcurementCompetitive procedure with negotiation
Award CriteriaMixed
Date Published14th Jun 2018
CountryUK
Reference2018/S 112-255120
Main ActivitiesHousing and community amenities
Location-
CTypeServices
Common Procurement VocabularyInsurance services
Legal insurance and all-risk insurance services
Property insurance services
Financial loss insurance services
General liability insurance services
Professional liability insurance services
Insurance brokerage and agency services
Motor vehicle insurance services
Motor vehicle liability insurance services
Machinery-inspection services
Non-destructive testing services

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Liverty Ltd and all subsidiary Companies.
72 Paris Street
Exeter
EX1 2JZ
United Kingdom
Contact person: Mr Jeremy Flint
Telephone: +44 7841632923
E-mail: jeremy.flint@gibbslaidler.co.uk
NUTS code: UKK

Internet address(es):

Main address: https://www.liverty.com/

Address of the buyer profile: https://www.liverty.com/

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=4115e54b-df63-e811-80eb-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=4115e54b-df63-e811-80eb-005056b64545
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of Insurance and related services to Liverty Ltd

Reference number: DN343293
II.1.2)Main CPV code
66510000
II.1.3)Type of contract
Services
II.1.4)Short description:

Insurance and related services for Property, Legal Liability and other general non-life insurable risks, as required by Liverty Ltd.

II.1.5)Estimated total value
Value excluding VAT: 3 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lots 1-3 will be individually evaluated and therefore multiple awards may result. Where the respondent is an insurance Broker, it may choose to place the insurance(s) required within Lot 1 with different insurers at its discretion, but full details of the risk carrier(s) will be required, for evaluation purposes.

II.2)Description
II.2.1)Title:

A programme of General Insurance and related services for Liverty Ltd

Lot No: 1
II.2.2)Additional CPV code(s)
66513000
66515200
66515410
66516400
66516500
66518000
II.2.3)Place of performance
NUTS code: UKK
Main site or place of performance:

Focused around the Head Office and Housing Stock in the SW of England, plus other areas that are necessary to fulfil the contract.

II.2.4)Description of the procurement:

A programme of General Insurance and related services for Liverty Ltd, excluding Motor Fleet risks (see Lot 2) and Engineering Insurance / Inspection contract (see Lot 3). The programme will require Insurance and related services for risks that may include but not be limited to: property damage and business interruption, Employers, Public, Products and Property Owners liability, Business Combined / Office, Money, All Risks, Computer, Contract Works, Group Personal Accident, Professional Indemnity, Fidelity Guarantee / Crime, Employment Practices Liability, Cyber and Terrorism.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Price / Weighting: 40
Cost criterion - Name: Price certainty / sustainability over the duration of the Award period / Weighting: 20
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Liverty Ltd will consider entering into Long Term Agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with an option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 7
Objective criteria for choosing the limited number of candidates:

This will be a 2 stage process, including a SQ (Selection Questionnaire) stage. Bidders failing to meet certain required minimum standards at selection (SQ) stage will be rejected. Bidders meeting the required standards at SQ stage will be ranked according to the highest score achieved and may be rejected in reverse order to achieve our maximum number of operators for the ITT stage. Selection Criteria for the SQ stage are stated in the SQ documentation.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Liverty Ltd will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk Carriers for 3 years (or 3 periods of insurance), with an option to extend the award period subject to service, performance and cost.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Insurance and related services for Motor Vehicle risks (possibly including Motor Legal Expenses and Occasional Business Use).

Lot No: 2
II.2.2)Additional CPV code(s)
66514110
66516100
II.2.3)Place of performance
NUTS code: UKK
Main site or place of performance:

Focused around the Head Office and Housing Stock in the SW of England plus other areas that are necessary to fulfil the Contract.

II.2.4)Description of the procurement:

Insurance and related services for Motor Vehicle risks (possibly including Motor Legal Expenses and Occasional Business use extensions). This Lot will be undertaken on a conceptual basis. The current Motor Fleet insurance arrangements do not renew until 1.4.2019 and confirmed claims experience will not be available until later in 2018.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Liverty Ltd will consider entering into Long Term Agreements with the bidder and/or the risk carrier proposed by the bidder, for 3 years (or 3 periods of insurance), with an option to extend the award period by up to 2 further years, subject to satisfactory service, performance and cost.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 7
Objective criteria for choosing the limited number of candidates:

This will be a 2 stage process, including a SQ (Selection Questionnaire) stage. Bidders failing to meet certain required minimum standards at selection (SQ) stage will be rejected. Bidders meeting the required standards at SQ stage will be ranked according to the highest score achieved and may be rejected in reverse order to achieve our maximum number of operators for the ITT stage. Selection Criteria for the SQ stage are stated in the SQ documentation.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Liverty Ltd will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk Carriers for 3 years (or 3 periods of insurance), with an option to extend the award period subject to service, performance and cost.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Engineering Insurance and an associated Inspection Contract.

Lot No: 3
II.2.2)Additional CPV code(s)
71631100
71632200
II.2.3)Place of performance
NUTS code: UKK
Main site or place of performance:

Focused around the Head Office and Housing Stock in the SW of England plus other areas that are necessary to fulfil the Contract.

II.2.4)Description of the procurement:

Engineering Inspection contract for items of lifting plant, pressure plant, playgrounds and the like, all owned or managed by Liverty Ltd.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Price / Weighting: 40
Cost criterion - Name: Price certainty / sustainability over the duration of the Award period. / Weighting: 20
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Liverty Ltd will consider entering into Long Term Agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with an option to extend the award period by up to 2 further years, subject to satisfactory service, performance and cost.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 7
Objective criteria for choosing the limited number of candidates:

This will be a 2 stage process, including a SQ (Selection Questionnaire) stage. Bidders failing to meet certain required minimum standards at selection (SQ) stage will be rejected. Bidders meeting the required standards at SQ stage will be ranked according to the highest score achieved and may be rejected in reverse order to achieve our maximum number of operators for the ITT stage. Selection Criteria for the SQ stage are stated in the SQ documentation.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Liverty Ltd will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk Carrier for 3 years (or 3 periods of insurance), with an option to extend the award period subject to service, performance and cost.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Potential suppliers will be required to provide an overview of services provided to property owners, public sector organisations, social landlords or other relevant organisations over the past 5 years, plus details of 3 clients currently receiving similar services. Potential suppliers will be asked to evidence permission by the FCA, PRA or other appropriate regulatory Authority indicating the types of insurance / service the bidder is authorised to arrange or provide.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

The tender documents will require providers to produce financial information in relation to the type of services offered, including but not limited to 2 years reports and accounts.

Minimum level(s) of standards possibly required:

The financial ability to deliver the programme, including Insurers that are at least “A-” rated by Standard and Poor's (or equivalent independent and reputable Rating Agency).

III.1.3)Technical and professional ability
List and brief description of selection criteria:

The tender documents will require providers to detail their relevant professional experience, resource, skills, qualifications and quality control practices.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

For Insurance services, Insurers authorised under the Financial Services and Markets Act 2000, Insurance Companies Act 1982 (and any other statutory modifications thereof) and regulated by the Prudential Regulation Authority, UK Financial Conduct Authority, or equivalent in another member state of the European Economic Area. Insurance Brokers registered with and regulated by the Financial Conduct Authority.

III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 13/07/2018
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 16/07/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 15/12/2018
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Between 3 or 5 years from the date of this Notice.

VI.2)Information about electronic workflows
VI.3)Additional information:

Bidders should note that for reasons of Confidentiality, full Tender information will be made available only to those Bidders that are selected to proceed to the ITT Stage. Sufficient detail is provided within the SQ and via the Authority's eProcurement portal to enable the bidder to decide whether to participate in this process. At the ITT stage, all respondents will be required to detail your proposed insurance wordings and provide details of relevant experience of all account servicing, claims handling and risk management staff.

VI.4)Procedures for review
VI.4.1)Review body
The High Court of England and Wales
London
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Contracting Authority will enter into this contract following a 10 calendar days standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 provide for aggrieved Parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.

VI.4.4)Service from which information about the review procedure may be obtained
The Cabinet Office
London
United Kingdom
VI.5)Date of dispatch of this notice:
12/06/2018


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