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Provision of security services to the department of engineering

The core requirement is for Building Attendant Services during the hours 17:00 to 23:30 Monday to Friday and 7:00 to 23:30 at weekends and bank holidays. These services include:

— maintaining a secure environment,

— offering assistance to students, staff and visitors as appropriate,

— reporting any incidents and security violations,

— locking down buildings as agreed, and

— assisting with any Fire Alerts and emergency evacuations.

1.4.b) The above assumes that the Department will make adjustments to existing shift patterns in order to open up the buildings, however an option would be for the successful company to provide additional services from 6:00 to 8:00 Monday to Friday. These optional additional services would include:

— opening up buildings as agreed,

— offering assistance to students, staff and visitors as appropriate,

— reporting any incidents and security violations, and

— assisting with any Fire Alerts and emergency evacuations.

1.4) A trained and SIA licensed uniformed officer is required to carry out security, entry control and other duties outside the core working house i.e. when the Reception is closed. There are 3 separate requirements that Tenderers are asked to price:

1.4.a) The core requirement is for Building Attendant Services during the hours 17:00 to 23:30 Monday to Friday and 7:00 to 23:30 at weekends and bank holidays. These services include:

— maintaining a secure environment,

— offering assistance to students, staff and visitors as appropriate,

— reporting any incidents and security violations,

— locking down buildings as agreed, and

— assisting with any Fire Alerts and emergency evacuations.

1.4.b) The above assumes that the Department will make adjustments to existing shift patterns in order to open up the buildings, however an option would be for the successful company to provide additional services from 6:00 to 8:00 Monday to Friday. These optional additional services would include:

— opening up buildings as agreed,

— offering assistance to students, staff and visitors as appropriate,

— reporting any incidents and security violations, and

— assisting with any Fire Alerts and emergency evacuations.

1.4.c) Tenderers are also asked to price an optional Out of Hours Service from 23:30 to 7:00 Monday to Sunday, including bank holidays. These optional additional services include:

— providing out-of-hours security,

— patrolling all buildings, thoroughfares and perimeters to an agreed specification,

— responding to alarms and incidents,

— monitoring all equipment in the control room, and

— assisting with any Fire Alerts and emergency evacuations.

Please note that the timing of the Out of Hours services fits into existing shift patterns within the Department and includes a period of overlap / handover. Once the Building Attendant Services are implemented with the chosen supplier, these shift patterns can be reviewed.

Options to extend on yearly increments up to 2025.

The University of Cambridge is not a public body within the meaning of the Public Contracts Regulations 2015 (Directive 2014/24/EU) and is not subject to the European procurement legislation. Where the University advertises contracts in the Official Journal of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. The University reserves its rights in full to adapt or step outside the procedures in the procurement legislation as the University considers necessary.

1.2) The University reserves the right to accept any part of any tender. Information about the tender process to be followed does not amount to a legally binding offer by the University to follow the process so described. The University reserves the right not to follow or to modify the procedures as the University considers necessary.

1.3) Tenders shall be submitted in accordance with and subject to the terms of these Instructions. Tenders not complying with any mandatory requirement (indicated by the word “shall” or “must”) may be rejected by the University acting in its sole discretion.