Security services

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Chancellor, Masters and Scholars of the University of Cambridge
Procurement Services, 1st Floor South, Greenwich House, Madingley Rise
Cambridge
CB3 0TX
United Kingdom
Contact person: Heather Ajimi
E-mail: purchasing.intend@admin.cam.ac.uk
NUTS code: UKH12

Internet address(es):

Main address: www.in-tendhost.co.uk/universityofcambridge

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.in-tendhost.co.uk/universityofcambridge

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: Higher Education / Research

I.5)Main activity

Other activity: Education / Research

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of security services to the department of engineering

Reference number: UCAM 023/18

II.1.2)Main CPV code

79710000

II.1.3)Type of contract

Services

II.1.4)Short description:

The core requirement is for Building Attendant Services during the hours 17:00 to 23:30 Monday to Friday and 7:00 to 23:30 at weekends and bank holidays. These services include:

— maintaining a secure environment,

— offering assistance to students, staff and visitors as appropriate,

— reporting any incidents and security violations,

— locking down buildings as agreed, and

— assisting with any Fire Alerts and emergency evacuations.

1.4.b) The above assumes that the Department will make adjustments to existing shift patterns in order to open up the buildings, however an option would be for the successful company to provide additional services from 6:00 to 8:00 Monday to Friday. These optional additional services would include:

— opening up buildings as agreed,

— offering assistance to students, staff and visitors as appropriate,

— reporting any incidents and security violations, and

— assisting with any Fire Alerts and emergency evacuations.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

79713000

79715000

79711000

II.2.3)Place of performance

NUTS code: UKH12

II.2.4)Description of the procurement:

1.4) A trained and SIA licensed uniformed officer is required to carry out security, entry control and other duties outside the core working house i.e. when the Reception is closed. There are 3 separate requirements that Tenderers are asked to price:

1.4.a) The core requirement is for Building Attendant Services during the hours 17:00 to 23:30 Monday to Friday and 7:00 to 23:30 at weekends and bank holidays. These services include:

— maintaining a secure environment,

— offering assistance to students, staff and visitors as appropriate,

— reporting any incidents and security violations,

— locking down buildings as agreed, and

— assisting with any Fire Alerts and emergency evacuations.

— opening up buildings as agreed,

— offering assistance to students, staff and visitors as appropriate,

— reporting any incidents and security violations, and

— assisting with any Fire Alerts and emergency evacuations.

1.4.c) Tenderers are also asked to price an optional Out of Hours Service from 23:30 to 7:00 Monday to Sunday, including bank holidays. These optional additional services include:

— providing out-of-hours security,

— patrolling all buildings, thoroughfares and perimeters to an agreed specification,

— responding to alarms and incidents,

— monitoring all equipment in the control room, and

— assisting with any Fire Alerts and emergency evacuations.

Please note that the timing of the Out of Hours services fits into existing shift patterns within the Department and includes a period of overlap / handover. Once the Building Attendant Services are implemented with the chosen supplier, these shift patterns can be reviewed.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

Options to extend on yearly increments up to 2025.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/07/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 12/07/2018

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

The University of Cambridge is not a public body within the meaning of the Public Contracts Regulations 2015 (Directive 2014/24/EU) and is not subject to the European procurement legislation. Where the University advertises contracts in the Official Journal of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. The University reserves its rights in full to adapt or step outside the procedures in the procurement legislation as the University considers necessary.

1.2) The University reserves the right to accept any part of any tender. Information about the tender process to be followed does not amount to a legally binding offer by the University to follow the process so described. The University reserves the right not to follow or to modify the procedures as the University considers necessary.

1.3) Tenders shall be submitted in accordance with and subject to the terms of these Instructions. Tenders not complying with any mandatory requirement (indicated by the word “shall” or “must”) may be rejected by the University acting in its sole discretion.

VI.4)Procedures for review

VI.4.1)Review body

The Chancellor, Masters and Scholars of the University of Cambridge
Procurement Services, 1st Floor South, Greenwich House, Madingley Rise
Cambridge
CB3 0TX
United Kingdom

VI.4.2)Body responsible for mediation procedures

The Chancellor, Masters and Scholars of the University of Cambridge
Procurement Services, 1st Floor South, Greenwich House, Madingley Rise
Cambridge
CB3 0TX
United Kingdom

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

The Chancellor, Masters and Scholars of the University of Cambridge
Procurement Services, 1st Floor South, Greenwich House, Madingley Rise
Cambridge
CB3 0TX
United Kingdom

VI.5)Date of dispatch of this notice:

12/06/2018

Tender Details
Title	Description
Status	Contract notice
Procurement	Open procedure
Award Criteria	The most economic tender
Date Published	14th Jun 2018
Country	UK
Reference	2018/S 112-255126
Main Activities	Other
Location	-
CType	Services
Common Procurement Vocabulary	Security services Guard services Patrol services Alarm-monitoring services