Construction Tenders

Sat February 23 2019

Related Information

Lift-maintenance services

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Scape Group on behalf of Arc Property Services
Level 2, City Gate West, Tollhouse Hill
United Kingdom
Contact person: Andy Button
Telephone: +44 1159583200
NUTS code: UKF14

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Other activity: Scape Group is a public sector owned built environment specialist. We offer a suite of OJEU compliant frameworks and innovative design solutions that are available across the United Kingdom

Section II: Object

II.1)Scope of the procurement

Lifts and Hoists Servicing and Maintenance (2018-2022)

Reference number: Arc012
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Arc is seeking suitably experienced organisations to provide Lifts and Hoists Servicing and Maintenance as described within the Contract Notice and procurement documentation.

The Common Procurement Vocabulary stated are deemed to include, for the avoidance of doubt and unless otherwise stated, the Category and Sub-category codes below the CPV codes stated.

II.1.5)Estimated total value
Value excluding VAT: 730 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKF14
NUTS code: UKF15
NUTS code: UKF16
II.2.4)Description of the procurement:

The successful Bidder will provide Lifts and Hoists Servicing and Maintenance at locations for and on behalf of Arc.

Further details of Arcs requirement can be found in the following documents:

— Specification (Arc012 — Lift Servicing and Maintenance Specification.docx)

— Pricing Schedule (Arc012 — Lift Servicing and Maintenance – Pricing Schedule.xlsm).

The services comprise servicing/maintenance and repairs to various types and manufacture of passenger, goods lifts and DDA Hoists together with 24/7 emergency breakdown cover.

The intention of the Framework is to ensure that the equipment is maintained in a safe and efficient manner by the bidder, to comply with all current Regulations, British Standard Codes of Practice and Building Regulations, and to provide the building users and Arc with a quality service.

Repair works are to be carried out as instructed by Arc following breakdowns, items identified from servicing/maintenance visits and recommendations following insurance inspections.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 730 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The initial Framework will be 2 years with an option to extend by an extra year to a maximum of 4 years (2+1+1) at the discretion of Arc.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

The PQQ asks for the information that Arc require to select the five (5) highest scoring compliant Bidders who will be invited to respond to the ITT based on the highest ranked score but reserves the right to change this should it deem necessary.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The guarantees or Bonds required by Arc, will be set out in the Contract Documents

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 17/08/2018
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 24/09/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
The High Court of England and Wales
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:

Previous Page
Tender Details
StatusContract notice
ProcurementRestricted procedure
Award CriteriaThe most economic tender
Date Published14th Jul 2018
Reference2018/S 134-305859
Main ActivitiesOther
Common Procurement VocabularyLift-maintenance services
skip hoists
escalators and moving walkways