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Mon March 25 2019

Related Information

Safety consultancy services

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Sussex Partnership Truss plus Surrey and Borders Partnership NHS Foundation Trust
18 Mole Business Park
Leatherhead
KT22 7AD
United Kingdom
Telephone: +44 7827807585
E-mail: rod.walters@sabp.nhs.uk
NUTS code: UKJ

Internet address(es):

Main address: www.sussexpartnership.nhs.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://commercialsolutions.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://commercialsolutions.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
Health

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Sussex Partnership Trust — Authorising Engineers

II.1.2)Main CPV code
79417000
II.1.3)Type of contract
Services
II.1.4)Short description:

The authority is looking to secure the services of several suitably skilled, qualified and experienced Authorising Engineers across a range of Categories to act as Authorising Engineers (AE).

An authorising is an independent engineer or other appropriately experienced and qualified individual appointed to take responsibility for the effective management of the safety guidance recommended by the Department of Health.

The Authorising Engineer will act as an independent professional adviser to the healthcare organisation. The Authorising Engineer should be appointed by the organisation with a brief to provide services in accordance with the relevant Health Technical Memorandum (HTM). The professional status and role required may vary in accordance with the specialist service being supported. Both Sussex partnership trust and surrey and borders partnership Trust may contract with successful bidders.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Any

II.2)Description
II.2.1)Title:

AE — Fire Safety

Lot No: 1
II.2.2)Additional CPV code(s)
71317210
II.2.3)Place of performance
NUTS code: UKJ
Main site or place of performance:

Throughout Sussex and Surrey

II.2.4)Description of the procurement:

The Authorising Engineer: must be a member of an appropriate professional body with extensive experience in fire safety plus specifically within healthcare fire safety.

The Authorising Engineer will act as an independent professional adviser to the healthcare organisation. The Authorising Engineer will act as assessor and make recommendations for the appointment of Authorised Persons, monitor the performance of fire safety management, and provide an annual audit to the board level director (with fire safety responsibility).

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Method Statement / Weighting: 21
Quality criterion - Name: Experience, Qualifications / Weighting: 40
Quality criterion - Name: References / Weighting: 9
Cost criterion - Name: Rates / Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2019
End: 31/03/2026
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

AE — Lifts

Lot No: 2
II.2.2)Additional CPV code(s)
71317210
II.2.3)Place of performance
NUTS code: UKJ
Main site or place of performance:

Sussex and Surrey

II.2.4)Description of the procurement:

The Authorising Engineer will act as an independent professional adviser to the healthcare organisation. The Authorising Engineer should be appointed by the healthcare organisation.

The Authorising Engineer is a chartered engineer with appropriate experience, whose appointment is the responsibility of the Designated Person. The person appointed should possess the necessary degree of independence from local management to take action within this guidance including the implementation, administration and monitoring of the safety arrangements defined in BS 7255.

The Authorising Engineer will act as assessor and make recommendations for the appointment of Authorised Persons, monitor the performance of the service, and provide an annual audit to the Designated Person. To effectively carry out this role, particularly with regard to audit, the Authorising Engineer should be independent of the operational structure of the authority (see also Health Technical Memorandum 06-02).

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Method Statements / Weighting: 21
Quality criterion - Name: Experience, Qualiications / Weighting: 40
Quality criterion - Name: References / Weighting: 9
Cost criterion - Name: Rates / Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2019
End: 31/03/2026
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

AE — Medical Devices

Lot No: 3
II.2.2)Additional CPV code(s)
71317210
II.2.3)Place of performance
NUTS code: UKJ
Main site or place of performance:

Sussex and Surrey

II.2.4)Description of the procurement:

Carry out the role of Authorising Engineer Medical Devices on behalf of the Director of Estates and Facilities.

Advise on the minimum health and safety standards required to enable the authority to demonstrate that its’ medical devices comply with statutory regulations and health technical memorandums.

Ensure that health and safety standards with respect of medical devices are understood and fully maintained by the workforce.

Carry out periodic audits of the authority’s operations to monitor compliance with Regulations.

Carry out periodic reviews of the authority’s policies and procedures on medical devices.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Method Statement / Weighting: 21
Quality criterion - Name: Experieince, Qualifications / Weighting: 40
Quality criterion - Name: References / Weighting: 9
Cost criterion - Name: Rates / Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2019
End: 31/03/2026
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

AE — Mechanical

Lot No: 4
II.2.2)Additional CPV code(s)
71317210
II.2.3)Place of performance
NUTS code: UKJ
Main site or place of performance:

Sussex and Surrey

II.2.4)Description of the procurement:

The Authorising Engineer is appointed to act as the independent professional adviser on mechanical systems and deliver the range of Authorising Engineer services required.

Mechanical systems involved are:

— pressure systems,

— boilers (steam and hot water),

— gas (mains and LPG) installations,

— diesel fuel storage and associated storage tanks.

The principal responsibilities of the Authorised Engineer are as follows:

To provide to Management and others, general and impartial advice on all matters concerned with electrical services supply and distribution safety: this will include design of facilities, specification and procurement of mechanical systems, etc.

To assess and recommend in writing the number of Authorised persons to provide the necessary cover for all systems and installations for which management has responsibility (modified versions of the HTM 06-02 series of documents may be used for this purpose).

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Method Statement / Weighting: 21
Quality criterion - Name: Experience, Qualifications / Weighting: 40
Quality criterion - Name: References / Weighting: 9
Cost criterion - Name: Rates / Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2019
End: 31/03/2026
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

AE — Water

Lot No: 5
II.2.2)Additional CPV code(s)
71317210
II.2.3)Place of performance
NUTS code: UKJ
Main site or place of performance:

Sussex and Surrey

II.2.4)Description of the procurement:

The Authorising Engineer will:

— provide an annual audit,

— attend your water safety management group providing formal evidence and demonstrating management of water hygiene risks,

— review and revision of your policy/water safety plan,

— routinely monitor your organisational performance,

— assess and praise members of the management team and make recommendations for their appointment,

— provides direction and update training,

— ensure L8 Compliance.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Method Statement / Weighting: 21
Quality criterion - Name: Experience, Qualifications / Weighting: 40
Quality criterion - Name: References / Weighting: 9
Cost criterion - Name: Rates / Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2019
End: 31/03/2026
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

AE — Asbestos

Lot No: 6
II.2.2)Additional CPV code(s)
71317210
II.2.3)Place of performance
NUTS code: UKJ
Main site or place of performance:

Sussex and Surrey

II.2.4)Description of the procurement:

Working alongside the authority’s authorised person/s for Asbestos management the Authorising Engineer will undertake the following tasks:

— review and audit the authority’s asbestos policy and asbestos management plan,

— review and audit of procedures relating to asbestos management,

— revision of asbestos management plan and procedures,

— provide assurance to authority’s directors and board over asbestos management,

— advise on suitability of offered training and associated training courses,

— advise over all asbestos related matters to the Estates team and other persons,

— assist other persons identified within the authority in the day to day and strategic requirements with regards to asbestos management,

— audits of all persons involved in asbestos management throughout the authority,

— attend meetings as requested by the authority.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Method Statement / Weighting: 21
Quality criterion - Name: Experience, Qualifications / Weighting: 40
Quality criterion - Name: References / Weighting: 9
Cost criterion - Name: Rates / Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2019
End: 31/03/2026
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

AE — Electrical

Lot No: 7
II.2.2)Additional CPV code(s)
71317210
II.2.3)Place of performance
NUTS code: UKJ
Main site or place of performance:

Sussex and Surrey

II.2.4)Description of the procurement:

The roles of the Authorising Engineer are twofold:

— first, they should provide professional advice and directly manage issues related to electrical installations to ensure that the electrical systems and equipment are fit for use,

— second, they should ensure the safety of personnel who are using, or who are near, such equipment.

An Authorising Engineer is appointed in writing by the designated person to take responsibility for the effective management of the safety guidance. The person appointed should possess the necessary degree of independence from local management to take action within this guidance.

To ensure systems are fit for use, the Authorising Engineer and the Authorised Person should be consulted before major alterations or the procurement of major plant (which could adversely affect the existing installation) are made.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Method Statement / Weighting: 21
Quality criterion - Name: Experience, Qualifications / Weighting: 40
Quality criterion - Name: References / Weighting: 9
Cost criterion - Name: Rates / Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2019
End: 31/03/2026
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

AE — Ventilation

Lot No: 8
II.2.2)Additional CPV code(s)
71317210
II.2.3)Place of performance
NUTS code: UKJ
Main site or place of performance:

Sussex and Surrey

II.2.4)Description of the procurement:

Maintain and extend a sound theoretical approach in enabling the introduction and exploitation of new and advancing technology and other relevant situations/projects.

Engage in the creative and innovative development of engineering technology and continuous improvement systems.

This should include: Identify constraints and exploit opportunities for the development and transfer of technology within the area of healthcare ventilation systems.

Promote new innovative applications when appropriate for the design and safe operation of healthcare ventilation systems.

Secure the necessary intellectual property rights.

Develop and evaluate continuous improvement systems.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Method Statement / Weighting: 21
Quality criterion - Name: Experience, Qualifications / Weighting: 40
Quality criterion - Name: References / Weighting: 9
Cost criterion - Name: Rates / Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2019
End: 31/03/2026
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Suitably skilled, qualified and experienced persons only.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 15/02/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 15/02/2019
Local time: 12:01

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

7 years.

VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
NHS England
Redditch
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
08/01/2019


Previous Page
Tender Details
TitleDescription
StatusContract notice
ProcurementOpen procedure
Award CriteriaThe most economic tender
Date Published10th Jan 2019
CountryUK
Reference2019/S 007-011874
Main ActivitiesHealth
Location-
CTypeServices
Common Procurement VocabularySafety consultancy services
Health and safety consultancy services