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Fri April 26 2019

Related Information

Sawing equipment

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Environment Agency
Horizon House, Deanery Road
Bristol
SW1P 3JR
United Kingdom
Telephone: +44 2072385921
E-mail: kevin.legge@environment-agency.gov.uk
NUTS code: UK

Internet address(es):

Main address: https://www.gov.uk/government/organisations/environment-agency

Address of the buyer profile: https://defra.bravosolution.co.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://defra.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://defra.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
National or federal agency/office
I.5)Main activity
Environment

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision, Servicing and Maintenance of Ground Care Equipment

Reference number: 25494
II.1.2)Main CPV code
43812000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The Environment Agency has a national requirement covering England for the provision, servicing, maintenance and disposal of ground care equipment, that includes chainsaws, brush cutters, hedge trimmers, multi head and leaf blowers.

II.1.5)Estimated total value
Value excluding VAT: 1 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
16310000
42675100
44511500
II.2.3)Place of performance
NUTS code: UK
Main site or place of performance:

UK.

II.2.4)Description of the procurement:

The Environment Agency has a requirement for the provision, servicing, maintenance and disposal of ground care equipment, that includes petrol and battery powered chainsaws, brush cutters, hedge trimmers, multi head and leaf blowers. This is a national requirement covering the Environment Agency, England. All equipment supplied is to be new, only manufacturers need apply.

This will replace the soon to expire, existing ground-care agreement which is a single sourced manufacturer led agreement. All equipment, new and existing, will require annual servicing as a minimum and ideally we would expect this to be managed by the successful supplier. The successful company will need to have sufficient service agents on a National scale to cover the requirement. The equipment should be serviced at the appropriate manufacturer dealership nearest to our depot location. Please note: where tools are used heavily they will require more frequent servicing. The supplier will be required to provide replacement parts for the equipment to short lead times to prevent delays in equipment operation. The Environment Agency values health, safety, welfare and environmental impact very highly and the supplier must endeavour to reduce these impacts. These will include reduced vibration levels and fuel emissions.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Renewals will be subject to supplier performance and price. Please refer to tender documents.

II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Please refer to tender documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/03/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Expressions of Interest must be by the way of completion and return of a Supplier Selection Criteria Questionnaire via the Environment Agency’s eSourcing portal called BRAVO by the date and time specified in IV.2.2).

Please note that the Environment Agency now use an eSourcing portal called Bravo. If you wish to express an interest in any opportunities please visit the website https://defra.bravosolution.co.uk .To register on the Bravo portal, click on the “Register now” button. Guidance on how to register is available under the “click here for details on how to register” link. All queries regarding using the system that are not answered by the guidance section should be directed to the eSourcing Helpdesk run by BravoSolution (the suppliers of the portal) who can be contacted via: phone: 0800 368 4850.

Email: help@bravosolution.co.uk

Once you have gained access you need to search for this opportunity and once found click on the link to register your interest. This should give you access to the Supplier Selection Criteria Questionnaire, tender documents for guidance, information, their completion and tender return. We can only consider suppliers registered on this portal for this opportunity and any expressions received by e-mail will not be taken into account.

The contract(s) are primarily intended to meet the needs of the Environment Agency. The Agency may require the successful bidder to provide the goods/services on the same terms that are agreed as a result of this tender to the Department for Environment, Food and Rural Affairs, and to its associated bodies, including any agencies and non-departmental public bodies and others (the Defra Group). A full list of the Defra Group can be found at:

https://www.gov.uk/government/organisations#department-for-environment-food-rural-affairs

The successful bidder(s) may also be required to provide the services to local authorities in

England and Wales. A full list may be found at:

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/AToZOfLocalCouncils/DG_A-Z_LG

Similarly, the contractor may be required to supply the Scottish Environmental Protection Agency,

The Northern Ireland Environment Agency, the Welsh Assembly Government, including its

agencies, and the Forestry Commission, including its Executive Agencies.

We are interested in suppliers who can potentially offer coverage in Wales and Scotland although this is not core to the main Environment Agency requirement for full coverage for England.

The Environment Agency expressly reserves the right:

(i) not to award or enter into any contract as a result of the procurement process commenced by the publication of this notice;

(ii) to make whatever changes it may see fit to the content and structure of the tendering competition;

(iii) to award 1 or more public contract(s) in relation to part only of the requirements covered by this notice and/or

(iv) to award a contract(s) in stages.

In no circumstances will the Environment Agency be liable for any costs incurred by the applicants/tenderers and their associated parties. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgment of potential applicants and the Environment Agency will not be responsible for any such expenditure.

VI.4)Procedures for review
VI.4.1)Review body
The Court of England and Wales
Various
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Authority will incorporate a minimum 10 calendar day standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. Applicants who are unsuccessful shall be informed by the authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. The Public Contracts Regulations 2015 (SI 2015 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
08/02/2019


Previous Page
Tender Details
TitleDescription
StatusContract notice
ProcurementRestricted procedure
Award CriteriaThe most economic tender
Date Published13th Feb 2019
CountryUK
Reference2019/S 031-069211
Main ActivitiesEnvironment
Location-
CTypeSupplies
Common Procurement VocabularySawing equipment
Mowers
Parts of chain saws
Hand saws