Section I: Contracting authority
Horizon House, Deanery Road
Telephone: +44 2072385921
NUTS code: UK
Address of the buyer profile: https://defra.bravosolution.co.uk
Section II: Object
Provision, Servicing and Maintenance of Ground Care Equipment
The Environment Agency has a national requirement covering England for the provision, servicing, maintenance and disposal of ground care equipment, that includes chainsaws, brush cutters, hedge trimmers, multi head and leaf blowers.
The Environment Agency has a requirement for the provision, servicing, maintenance and disposal of ground care equipment, that includes petrol and battery powered chainsaws, brush cutters, hedge trimmers, multi head and leaf blowers. This is a national requirement covering the Environment Agency, England. All equipment supplied is to be new, only manufacturers need apply.
This will replace the soon to expire, existing ground-care agreement which is a single sourced manufacturer led agreement. All equipment, new and existing, will require annual servicing as a minimum and ideally we would expect this to be managed by the successful supplier. The successful company will need to have sufficient service agents on a National scale to cover the requirement. The equipment should be serviced at the appropriate manufacturer dealership nearest to our depot location. Please note: where tools are used heavily they will require more frequent servicing. The supplier will be required to provide replacement parts for the equipment to short lead times to prevent delays in equipment operation. The Environment Agency values health, safety, welfare and environmental impact very highly and the supplier must endeavour to reduce these impacts. These will include reduced vibration levels and fuel emissions.
Renewals will be subject to supplier performance and price. Please refer to tender documents.
Section III: Legal, economic, financial and technical information
Please refer to tender documents.
Section IV: Procedure
Section VI: Complementary information
Expressions of Interest must be by the way of completion and return of a Supplier Selection Criteria Questionnaire via the Environment Agency’s eSourcing portal called BRAVO by the date and time specified in IV.2.2).
Please note that the Environment Agency now use an eSourcing portal called Bravo. If you wish to express an interest in any opportunities please visit the website https://defra.bravosolution.co.uk .To register on the Bravo portal, click on the “Register now” button. Guidance on how to register is available under the “click here for details on how to register” link. All queries regarding using the system that are not answered by the guidance section should be directed to the eSourcing Helpdesk run by BravoSolution (the suppliers of the portal) who can be contacted via: phone: 0800 368 4850.
Once you have gained access you need to search for this opportunity and once found click on the link to register your interest. This should give you access to the Supplier Selection Criteria Questionnaire, tender documents for guidance, information, their completion and tender return. We can only consider suppliers registered on this portal for this opportunity and any expressions received by e-mail will not be taken into account.
The contract(s) are primarily intended to meet the needs of the Environment Agency. The Agency may require the successful bidder to provide the goods/services on the same terms that are agreed as a result of this tender to the Department for Environment, Food and Rural Affairs, and to its associated bodies, including any agencies and non-departmental public bodies and others (the Defra Group). A full list of the Defra Group can be found at:
The successful bidder(s) may also be required to provide the services to local authorities in
England and Wales. A full list may be found at:
Similarly, the contractor may be required to supply the Scottish Environmental Protection Agency,
The Northern Ireland Environment Agency, the Welsh Assembly Government, including its
agencies, and the Forestry Commission, including its Executive Agencies.
We are interested in suppliers who can potentially offer coverage in Wales and Scotland although this is not core to the main Environment Agency requirement for full coverage for England.
The Environment Agency expressly reserves the right:
(i) not to award or enter into any contract as a result of the procurement process commenced by the publication of this notice;
(ii) to make whatever changes it may see fit to the content and structure of the tendering competition;
(iii) to award 1 or more public contract(s) in relation to part only of the requirements covered by this notice and/or
(iv) to award a contract(s) in stages.
In no circumstances will the Environment Agency be liable for any costs incurred by the applicants/tenderers and their associated parties. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgment of potential applicants and the Environment Agency will not be responsible for any such expenditure.
The Authority will incorporate a minimum 10 calendar day standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. Applicants who are unsuccessful shall be informed by the authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. The Public Contracts Regulations 2015 (SI 2015 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period.
|Award Criteria||The most economic tender|
|Date Published||13th Feb 2019|
|Common Procurement Vocabulary||Sawing equipment|
Parts of chain saws