Construction Tenders

Tue July 16 2019

Related Information

Repair and maintenance services

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
West Lancashire Borough Council
52 Derby Street
L39 2DF
United Kingdom
Contact person: Mr Stephen Tinsley
Telephone: +44 1695585160
NUTS code: UKD

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Provision of Responsive Repairs, Works to Voids, Gas Servicing and Maintenance

Reference number: DN378446
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

West Lancashire Borough Council (WLBC) is a local authority in the North West of England. It currently owns approximately 6 000 homes across West Lancashire. The Borough is diverse in its nature and includes rural areas together with the urban conurbation and former New Town of Skelmersdale and the key service areas of Ormskirk, Aughton and Burscough.

WLBC is looking to procure a single contract for the delivery of responsive repairs, works to void properties including gas safety checks, electrical safety checks and remedial works, servicing, maintenance and installation of gas and other heating appliances and cyclical redecorations. The contract will commence in April 2020, with the gas and heating servicing, maintenance and installation element commencing in April 2021, subject to performance and value for money.

II.1.5)Estimated total value
Value excluding VAT: 60 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKD47
Main site or place of performance:

At properties in the ownership or under the management of West Lancashire Borough Council.

II.2.4)Description of the procurement:

The following will be operational from the start of the contract in April 2020:

— responsive repairs and maintenance to residential properties and internal and external communal areas of blocks and garages repairs,

— repairs and improvements to empty homes to enable reletting,

— gas safety checks to void properties and all required remedial works,

— electrical safety checks and remedial works.

From April 2021 the following works will be undertaken through this contract, subject to satisfactory performance and value for money:

— servicing and maintenance of gas and other heating systems,

— replacement of gas boilers and central heating systems,

— cyclical decorations.

The following may be added to the contract, subject to satisfactory performance and value for money:

— aids and adaptations,

— other ad-hoc replacements or repairs as required,

— other cyclical works including compliance activities.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 60 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

One further term of 60 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

There will be a no fault break clause operational at the end of the fifth year of the contract with 12 months written notice on either side.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 231-526872
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 15/03/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 01/04/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Bidders must use the web link provided in this Notice to access the Selection Questionnaire.

Bidders must complete the Selection Questionnaire, using the information provided in this notice as guidance. The Contracting Authority reserves the right to cancel the procurement at any time and not to proceed with the award of any contract at any stage of the procurement process or to award only a part or parts of any contract reserving the right to cancel or awarding part or parts of this contract.

The Contracting Authority shall not be liable for any cost or expense incurred by operators in connection with the completion and return of information requested in this Contract Notice.

Economic operators are asked to note that the provisions of the Transfer of Undertaking (Protection of Employment) Regulations 2014 may apply.

VI.4)Procedures for review
VI.4.1)Review body
High Court of England and Wales at the Royal Courts of Justice
The Strand
United Kingdom
Telephone: +44 2079476000

Internet address:

VI.4.2)Body responsible for mediation procedures
High Court of England and Wales at the Royal Courts of Justice
The Strand
United Kingdom
Telephone: +44 2079476000

Internet address:

VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:

Previous Page
Tender Details
StatusContract notice
ProcurementRestricted procedure
Award CriteriaThe most economic tender
Date Published14th Feb 2019
Reference2019/S 032-071078
Main ActivitiesGeneral public services
Common Procurement VocabularyRepair and maintenance services
Repair and maintenance services of electrical and mechanical building installations
Repair and maintenance services of central heating