Construction Tenders

Tue February 19 2019

Related Information

Repair and maintenance services

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Peabody Trust
Minster Court, 45-47 Westminster Bridge Road
London
SE1 7JB
United Kingdom
Contact person: Patric Lemagnen
Telephone: +44 2038284259
E-mail: patric.lemagnen@peabody.org.uk
NUTS code: UKI

Internet address(es):

Main address: https://www.peabody.org.uk/home

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services./E3Z33GP23P
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Responsive Repairs for Peabody Trust

Reference number: 349691688
II.1.2)Main CPV code
50000000
II.1.3)Type of contract
Services
II.1.4)Short description:

Peabody Group are seeking to appoint Contractors to provide responsive repairs and specialist works amongst our 55 000 strong properties, in London, Essex and the South East. To deliver this service Peabody Group will appoint multiple Contractors to a framework to provide a comprehensive responsive repairs service across 3 geographic lots, with one, prime Contractor per lot. Beyond this, it will be expected that each of the Contractor’s appointed to the three Core Regions will serve as a back-up Contractor to additional regions (as defined in the ITT/SQ documents). This back-up mechanism and the mechanics of triggering of it is described in full in the ITT/SQ documents.

The scope of works deemed to be included within responsive repairs and specialist works i detailed in the SQ and ITT documents in full.

II.1.5)Estimated total value
Value excluding VAT: 92 800 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The intention is to appoint a single Contractor in each Core Region. Full information around the rules concerning the awarding of Lots is contained within the SQ documents.

II.2)Description
II.2.1)Title:

Core Region 1 — North West London – specific Boroughs – Hillingdon, Harrow, Ealing, Brent, Barnet, Camden, Haringay, Waltham Forest, Enfield, Richmond upon Thames, and Hounslow

Lot No: 1
II.2.2)Additional CPV code(s)
50000000
II.2.3)Place of performance
NUTS code: UKI
Main site or place of performance:

LONDON

II.2.4)Description of the procurement:

Providing the services stated in the main description for Core Region 1 — North West London – specific Boroughs – Hillingdon, Harrow, Ealing, Brent, Barnet, Camden, Haringay, Waltham Forest, Enfield, Richmond upon Thames, and Hounslow. See additional information provided in the ITT/SQ documents.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 11 200 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The duration of the contract will be for an initial period of 36 months, with the potential to extend each individual contract for each of the 3 lots of the framework up to a further 12 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

This will be a 2 stage process, including a SQ (Selection Questionnaire) stage. Bidders failing to meet certain required minimum standards at SQ stage will be rejected. Bidders meeting the required standards at SQ stage will be ranked according to the highest score achieved and may be rejected in reverse order to achieve our maximum number of operators for the Invitation To Tender (ITT) stage. Selection Criteria for the SQ stage will be stated in the SQ documentation.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Core Region 2 — East London and Essex – specific Boroughs – Redbridge, Havering, Barking and Dagenham, Newham, Tower Hamlets, Uttelsford, Braintree, Tendering, Colchester, Maldon, Rochford, Thurrock, Basildon, Chelsmford, Epping Forest, Castle Point, Brentwood, and Southend on Sea

Lot No: 2
II.2.2)Additional CPV code(s)
50000000
II.2.3)Place of performance
NUTS code: UKI
Main site or place of performance:

LONDON

II.2.4)Description of the procurement:

Providing the services stated in the main description for Core Region 2 — East London and Essex – specific Boroughs – Redbridge, Havering, Barking and Dagenham, Newham, Tower Hamlets, Uttelsford, Braintree, Tendering, Colchester, Maldon, Rochford, Thurrock, Basildon, Chelsmford, Epping Forest, Castle Point, Brentwood, and Southend on Sea. See additional information provided in the SQ/ITT documents.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 9 200 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The duration of the contract will be for an initial period of 36 months, with the potential to extend each individual contract for each of the three Lots of the Framework up to a further 12 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

This will be a 2 stage process, including a SQ (Selection Questionnaire) stage. Bidders failing to meet certain required minimum standards at SQ stage will be rejected. Bidders meeting the required standards at SQ stage will be ranked according to the highest score achieved and may be rejected in reverse order to achieve our maximum number of operators for the Invitation To Tender (ITT) stage. Selection Criteria for the SQ stage will be stated in the SQ documentation.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Core Region 3 — South London – Southwark, Lambeth, Lewisham, Wandsworth, Merton, Sutton, Croydon, Bromley, and Kingston upon Thames

Lot No: 3
II.2.2)Additional CPV code(s)
50000000
II.2.3)Place of performance
NUTS code: UKI
Main site or place of performance:

LONDON

II.2.4)Description of the procurement:

Providing the services stated in the main description for Core Region 3 — South London – Southwark, Lambeth, Lewisham, Wandsworth, Merton, Sutton, Croydon, Bromley, and Kingston upon Thames. See additional information provided in the SQ/ITT documents.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 18 800 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The duration of the contract will be for an initial period of 36 months, with the potential to extend each individual contract for each of the 3 lots of the Framework up to a further 12 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

This will be a 2 stage process, including a SQ (Selection Questionnaire) stage. Bidders failing to meet certain required minimum standards at SQ stage will be rejected. Bidders meeting the required standards at SQ stage will be ranked according to the highest score achieved and may be rejected in reverse order to achieve our maximum number of operators for the Invitation To Tender (ITT) stage. Selection Criteria for the SQ stage will be stated in the SQ documentation.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Full eligibility requirements will be contained within the SQ documents. As a minimum, the Authority is requesting that all eligible bidder's must be able to demonstrate CHAS accreditation or another health and safety recognised accreditation. Additionally, that that all specialist works are going to be carried out by either the Bidder or their sub-contractors who are registered with the appropriate Professional regulator(s) in the EU member state where they are established (UKAS or equivalent trade body certification).

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
List and brief description of selection criteria:

The award of a lot to a successful bidder (who is invited to progress from the Selection Questionnaire stage through to the invitation to tender stage) will be based on Most Economically Advantageous Tender award criteria (MEAT). The split between technical responses versus pricing and commercial submissions shall be 80/20 in favour of technical. Within the 80 % attributed to the technical aspects of the bid, the following aspects of a bidder's competence will be assessed:

— technology and IT (12 %),

— resourcing and infrastructure (12 %),

— efficiency and financial management (10 %),

— customer communication and customer Care (13 %),

— quality and continuous improvement (12 %),

— health and safety (12 %),

— corporate social responsibility (8 %).

Full scoring and evaluation criteria on those above elements will be detailed within the invitation to tender documents.

Minimum level(s) of standards possibly required:

The minimum requirements for this contract, that Peabody Group deem a good performance in achieving as essential for a Contractor to be seen to be performing to an acceptable level are detailed within Clause 3 of the Selection Questionnaire Instructions to bidders document.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 217-496351
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 15/03/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 01/04/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Between 3 or 5 years from the date of this notice.

VI.2)Information about electronic workflows
Electronic ordering will be used
VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. Bidders should note that for reasons of confidentiality, full tender information will be made available only to those bidders that are selected to proceed to the ITT Stage. Sufficient detail is provided within the SQ and via the Authority's e-procurement Portal to enable the bidder to decide whether to participate in this process.

A copy of the Draft ITT document will only be available on request.

For more information about this opportunity, please visit the Delta eSourcing portal at:http://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services./23697NR7CT

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=375236100

GO Reference: GO-2019211-PRO-14054473

VI.4)Procedures for review
VI.4.1)Review body
The High Court of England and Wales
London
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Contracting Authority will enter into this contract following a 10 calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
11/02/2019


Previous Page
Tender Details
TitleDescription
StatusContract notice
ProcurementCompetitive procedure with negotiation
Award CriteriaThe most economic tender
Date Published14th Feb 2019
CountryUK
Reference2019/S 032-072192
Main ActivitiesHousing and community amenities
Location-
CTypeServices
Common Procurement VocabularyRepair and maintenance services