School cleaning services
Section I: Contracting authority
Section II: Object
ACES Academies Trust — Tender for Cleaning Services
ACES Academies Trust currently comprises one secondary School (Hinchingbrooke School) and one primary school (Cromwell Academy), both situated on the western approaches to Huntingdon and located 500 m apart.
All schools within the Trust offer an environment for students to flourish and achieve their full potential through creativity. The schools have facilities constructed within the last 5 years through to a Grade 1 listed property at Hinchingbrooke School dating back to the mediaeval times.
Hinchingbrooke School and Cromwell Academy
The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the schools’ facilities. The high-quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.
The basis and rationale that the client requires the successful supplier to operate to at all times is being able to provide a school that is fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
The contract being tendered is for 3 years in duration from 1.9.2019 until 31.8.2022 with the option to extend upon agreement with the Client, for a further 2-year period. The contract will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
Current Cleaning Arrangement
At present there are 23 cleaning staff employed at Hinchingbrooke School where the structure is:
— 1 non-working cleaning supervisor,
— 21 cleaning operatives,
— there is 1 cleaner present in school during the day.
At present there are 3 cleaning staff employed at Cromwell Academy where the structure is:
— 1 working cleaning supervisor,
— 2 cleaning operatives.
The annual value of the current contract is 193 827 GBP.
There are incumbent members of cleaning staff who are members of the LGPS.
Please be advised that the Trust has a minimum requirement for a supplier’s employer’s liability/public liability and professional indemnity insurance of 5 000 000 GBP.
The minimum annual turnover that your organisation must have achieved to be considered for this opportunity is 1 000 000 GBP.
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
Section III: Legal, economic, financial and technical information
Section IV: Procedure
Section VI: Complementary information
Interest in the selection process should be expressed via email only to firstname.lastname@example.org clearly stating within this email which Contract Notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The selection questionnaire and associated documents can be obtained at: https://litmuspartnership.co.uk/sq/hinchingbrooke/
The closing date for receipt of the selection questionnaire is 12.4.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to the Litmus Partnership Ltd, by email to email@example.com by the above closing date and time.
Documents in respect of economic/financial standing (where indicated in the selection questionnaire) shall be returned to the Litmus Partnership Ltd, by email to firstname.lastname@example.org by the above closing date and time.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The Contracting Authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The Contracting Authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The Contracting Authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the Contracting Authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
|Award Criteria||The most economic tender|
|Date Published||14th Mar 2019|
|Common Procurement Vocabulary||School cleaning services|