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Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Portsmouth City Council
Procurement Service, Floor 4 Core 3/4, Civic Office, Guildhall Square
Portsmouth
PO1 2AL
United Kingdom
Contact person: Procurement Service
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
NUTS code: UKJ31

Internet address(es):

Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx

Address of the buyer profile: https://www.portsmouth.gov.uk/ext/business/business.aspx

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Bus Passenger Real Time Information Units

II.1.2)Main CPV code
30231300
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Portsmouth City Council ('the Council') requires a provider to supply, install and maintain a minimum of 10 electronic information units at 6 key interchange locations in the city. Units must display the Council's real time passenger information feed for all services and stops within each interchange area and must integrate into existing bus shelters. The Council has an initial budget of 300 000 GBP, funded by the Department for Transport. To meet funding requirements all units must be installed, connected and working by no later than 31.3.2020. The council reserves the right to purchase further related equipment from the successful provider in accordance with Regulation 32(5-6) of the Public Contracts Regulation 2015. No accurate estimate of the value of future purchases can be provided but this may total up to 1 000 000 GBP. Associated maintenance of the units will be required until at least 31.3.2023 but may be extended on a rolling basis with no fixed term in increments to be agreed.

II.1.5)Estimated total value
Value excluding VAT: 300 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
30231310
30231320
30231300
34924000
44212321
48813000
64216000
45310000
45421000
48813200
II.2.3)Place of performance
NUTS code: UKJ31
II.2.4)Description of the procurement:

Portsmouth City Council (‘the Council') is seeking a provider to supply, install and maintain a minimum of 10 electronic information units across 6 key interchange locations in the city. Units are required to display the Council's real time passenger information feed in respect of bus services from all bus stops within each interchange location. This is part of the council's wider scheme to inform customers about bus travel and encourage new and increased usage of the bus network, particularly interchanges between bus services.

Information units must integrate into existing bus shelters in a way that ensures that real time information is easily accessible to customers but that does not impede on any existing commercial advertising space.

All bus shelters at the proposed localities have an electricity supply so no interaction with the utility supplier is foreseen, although cooperation with the council's bus shelter contractor will be required.

The Council has an initial budget of 300 000 GBP via funding from the Department for Transport. In order to meet the grant requirements of this initial funding the units must be installed, connected and working by no later than 31.3.2020. To accommodate estimated lead times, the council anticipates awarding the contract no later than 1.10.2019.

Associated maintenance of the units will be required until at least 31.3.2023 but may be extended on a rolling basis, with no fixed term in increments to be agreed and subject to the agreement and performance of both parties.

The Council reserves the right on an optional basis to purchase further related equipment from the successful provider in accordance with Regulation 32 (5-6) of the Public Contracts Regulations 2015. The Council cannot provide any accurate estimate in respect of the value of future purchases but this may total up to 1 000 000 GBP.

The procurement timetable is anticipated to run as follows:

— tender publication: 15.8.2019,

— tender return deadline: 13.9.2019,

— evaluation completed by: 20.9.2019,

— standstill ends: 30.9.2019,

— contract award: 1.10.2019.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 300 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 55
This contract is subject to renewal: yes
Description of renewals:

The Council will require ongoing maintenance of the electronic information units at least 31.3.2023 but this may be extended on a rolling basis, with no fixed term, in increments to be agreed and subject to the performance and agreement of both parties.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The Council reserves the right to purchase further related equipment from the successful provider in accordance with Regulation 32(5-6) of the Public Contract Regulations 2015. While no accurate estimate the value of future purchases can be provided, this may total up to 1 000 000 GBP.

Maintenance will be required until at least 31.3.2023 but may be extended on a rolling basis with no fixed term in increments to be agreed and subject to the performance and agreement of both parties.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

All minimum requirements are contained within the supplier selection questionnaire documentation which can ben found at https://in-tendhost.co.uk/portsmouthcc/apex/Home

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 13/09/2019
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 13/09/2019
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
The High Court of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000

Internet address: https://www.justice.gov.uk/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
13/08/2019


Previous Page
Tender Details
TitleDescription
StatusContract notice
ProcurementOpen procedure
Award CriteriaThe most economic tender
Date Published16th Aug 2019
CountryUK
Reference2019/S 157-387008
Main ActivitiesGeneral public services
Location-
CTypeSupplies
Common Procurement VocabularyDisplay screens
Flat panel displays
Touch screen monitors
Variable message signs
Bus shelters
Passenger information system
Electronic message and information services
Electrical installation work
Joinery work
Real-time passenger information system