Construction Tenders

Thu September 19 2019

Related Information

Legal services

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Legal Aid Agency
London
SW1H 9AJ
United Kingdom
E-mail: civiltenders@legalaid.gsi.gov.uk
NUTS code: UK

Internet address(es):

Main address: https://www.gov.uk/government/organisations/legal-aid-agency

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.gov.uk/government/publications/civil-2018-contracts-tender
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://legalaid.bravosolution.co.uk/web/login.shtml
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
Other activity: other publicly funded services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Procurement of Housing and Debt Services and HPCDS Services in England and Wales from 1.11.2019

II.1.2)Main CPV code
79100000
II.1.3)Type of contract
Services
II.1.4)Short description:

The LAA is inviting applicants to submit a tender for an exclusive schedule under a 2013 standard civil contract (as amended) (‘HPCDS contract or contract’) to deliver HPCDS services in specific courts until 30.9.2020. The LAA is offering up to 4 contracts in the following HPCDS Schemes:

— Telford,

— Taunton and Yeovil.

These contracts will commence on 1.11.2019 or on the date on which applicants tender to deliver these services.

The LAA is also inviting responses to its invitations to tender (‘ITTs’) for the delivery of publicly funded civil legal aid services from 1.11.2019 under a 2018 standard civil contract (also referred to in this document as a ‘Face to Face Contract’) in the housing and debt categories of Law in the following procurement areas:

— Somerset,

— Shropshire.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Housing Possession Court Duty Scheme — Telford

Lot No: 1
II.2.2)Additional CPV code(s)
79100000
II.2.3)Place of performance
NUTS code: UKG21
II.2.4)Description of the procurement:

The LAA is inviting applicants to submit a tender for an exclusive schedule under a 2013 standard civil contract (as amended) (‘HPCDS contract or contract’) to deliver HPCDS services in specific courts until 30.9.2020.

The LAA is offering up to 4 contracts in the following HPCDS Schemes:

— Telford,

— Taunton and Yeovil.

These contracts will commence on 1.11.2019 or on the date on which applicants tender to deliver these services.

The LAA is seeking to award HPCDS contracts to applicants who:

(a) are able to deliver HPCDS services through an office based in the corresponding housing and debt procurement area and either;

(i) hold a 2018 standard civil contract with authorisation in the housing and debt categories of law; or

(ii) apply through this procurement process and are subsequently awarded authorisation in the housing and debt categories of law under a 2018 standard civil contract; and

(b) have relevant and recent experience of delivering HPCDS services; and

(c) are able to deliver HPCDS services from the contract start date.

Where the LAA is unable to secure HPCDS services from organisations able to meet all these requirements, it will consider tenders from applicants able to meet only some of them (see section 6).

Where an applicant who does not currently hold a 2018 standard civil contract with authorisation to deliver housing and debt contract work successfully tenders for HPCDS contract, any HPCDS contract award is contingent on the applicant being awarded a 2018 standard civil contract with authorisation to deliver housing and debt contract work through this procurement process. For the avoidance of doubt, if an applicant’s tender to deliver housing and debt contract work is unsuccessful or verification is not completed, the LAA will withdraw the HPCDS contract offer.

HPCDS will be scheduled through rotas. Successful applicants will be required to attend and deliver HPCDS services where requested by clients at all housing possession listings included in the relevant scheme during their allocated rota weeks (see paragraphs 1.4 – 1.5 of the IFA).

The allocation of contract work to an applicant is dependent on the number of contracts awarded in a HPCDS. In submitting a tender, therefore, applicants must be willing to deliver a minimum of one week in 4 and a maximum of all weeks of a HPCDS rota (i.e. the entire HPCDS) in the scheme(s) they have tendered for.

It is a condition of any award of an HPCDS contract that applicants must hold and comply with the 2018 standard civil contract and have and maintain an authorisation to undertake mainstream (i.e. non-HPCDS) contract work in the housing and debt categories of law.

The HPCDS contract being awarded through this procurement process will maintain the current arrangements for HPCDS services. Those arrangements have been made to maintain HPCDS services on a contingency basis.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: As per tender documentation / Weighting: 100
Price - Weighting: 0
II.2.6)Estimated value
Value excluding VAT: 1 860.30 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/11/2019
End: 30/09/2020
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Housing Possession Court Duty Scheme — Taunton and Yeovil

Lot No: 2
II.2.2)Additional CPV code(s)
79100000
II.2.3)Place of performance
NUTS code: UKK23
II.2.4)Description of the procurement:

The LAA is inviting applicants to submit a tender for an exclusive schedule under a 2013 standard civil contract (as amended) (‘HPCDS contract or contract’) to deliver HPCDS services in specific courts until 30.9.2020.

The LAA is offering up to 4 contracts in the following HPCDS Schemes:

— Telford,

— Taunton and Yeovil.

These contracts will commence on 1.11.2019 or on the date on which applicants tender to deliver these services.

The LAA is seeking to award HPCDS contracts to applicants who:

(a) are able to deliver HPCDS services through an office based in the corresponding housing and debt procurement area and either;

(i) hold a 2018 standard civil contract with authorisation in the housing and debt categories of law; or

(ii) apply through this procurement process and are subsequently awarded authorisation in the housing and debt categories of law under a 2018 standard civil contract; and

(b) have relevant and recent experience of delivering HPCDS services; and

(c) are able to deliver HPCDS services from the contract start date.

Where the LAA is unable to secure HPCDS services from organisations able to meet all these requirements, it will consider tenders from applicants able to meet only some of them (see section 6).

Where an applicant who does not currently hold a 2018 standard civil contract with authorisation to deliver housing and debt contract work successfully tenders for HPCDS contract, any HPCDS contract award is contingent on the applicant being awarded a 2018 standard civil contract with authorisation to deliver housing and debt contract work through this procurement process. For the avoidance of doubt, if an applicant’s tender to deliver housing and debt contract work is unsuccessful or verification is not completed, the LAA will withdraw the HPCDS contract offer.

HPCDS will be scheduled through rotas. Successful applicants will be required to attend and deliver HPCDS services where requested by clients at all housing possession listings included in the relevant scheme during their allocated rota weeks (see paragraphs 1.4 – 1.5 of the IFA).

The allocation of contract work to an applicant is dependent on the number of contracts awarded in a HPCDS. In submitting a tender, therefore, applicants must be willing to deliver a minimum of one week in 4 and a maximum of all weeks of a HPCDS rota (i.e. the entire HPCDS) in the Scheme(s) they have tendered for.

It is a condition of any award of an HPCDS contract that applicants must hold and comply with the 2018 standard civil contract and have and maintain an authorisation to undertake mainstream (i.e. non-HPCDS) contract work in the housing and debt categories of Law.

The HPCDS contract being awarded through this procurement process will maintain the current arrangements for HPCDS services. Those arrangements have been made to maintain HPCDS services on a contingency basis.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: As per tender documentation / Weighting: 100
Price - Weighting: 0
II.2.6)Estimated value
Value excluding VAT: 3 434.41 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/11/2019
End: 30/09/2020
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Housing and Debt Face to Face Contract Work — Somerset

Lot No: 3
II.2.2)Additional CPV code(s)
79100000
II.2.3)Place of performance
NUTS code: UKK23
II.2.4)Description of the procurement:

The LAA will award face to face contracts to deliver face to face legal advice and representation in the housing and debt categories of Law from 1.11.2019 in the following procurement areas:

— Somerset,

— Shropshire.

Applicants should refer to the Category Definitions 2018 for detail on the scope of work included in the housing and debt categories of law.

There is no limit to the number of face to face contracts that may be awarded. Organisations that meet the LAA’s minimum requirements to hold a face to face contract (the SQ requirements) and who can meet the relevant general and category-specific requirements set out in this IFA will be awarded a face to face contract.

Any organisation who meets the minimum contract requirements may tender to deliver HPCDS and/or housing and debt face to face services.

For the housing and debt categories, the LAA will give preference to any organisation who meets the minimum contract requirements. The minimum requirements are that:

— the applicant employs at least one FTE Supervisor who meets the Housing and debt supervisor standard and meets the one supervisor to 4 caseworkers ratio at each Office from which it is tendering to deliver housing and debt contract work,

— each office in the procurement area from which the applicant is tendering to deliver housing and debt contract work must be a permanent presence; and

— the applicant employs at least one PTE Authorised Litigator with experience of delivering housing and debt work.

Where applicants do not meet these requirements but wish to submit a tender on the basis of meeting the part time presence requirements or by delivering outreach services within the relevant procurement area, they may do so. The LAA will consider individual bids made on that basis only in the circumstances where it does not receive any individual bids which meet the permanent presence requirements.

The LAA will not accept subcontracting or consortia arrangements although the use of agents is permitted for HPCDS, as set out at paragraphs 1.26 – 1.28 of the IFA.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: As per tender documentation / Weighting: 100
Price - Weighting: 0
II.2.6)Estimated value
Value excluding VAT: 999 999 999 999.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/11/2019
End: 31/08/2021
This contract is subject to renewal: yes
Description of renewals:

The face to face contract will start on 1.11.2019 (the ‘Contract Start Date’), or the agreed contract start date, and will run until 31.8.2021 (subject to the LAA’s rights of early termination and LAA’s right to extend the contract for up to a further 2 years i.e. 31.8.2023

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Housing and Debt Face to Face Contract Work — Shropshire

Lot No: 4
II.2.2)Additional CPV code(s)
79100000
II.2.3)Place of performance
NUTS code: UKG22
II.2.4)Description of the procurement:

The LAA will award face to face contracts to deliver face to face legal advice and representation in the housing and debt categories of Law from 1.11.2019 in the following procurement areas:

— Somerset,

— Shropshire.

Applicants should refer to the Category Definitions 2018 for detail on the scope of work included in the housing and debt categories of law.

There is no limit to the number of face to face contracts that may be awarded. Organisations that meet the LAA’s minimum requirements to hold a face to face contract (the SQ requirements) and who can meet the relevant general and category-specific requirements set out in this IFA will be awarded a face to face contract.

Any organisation who meets the minimum contract requirements may tender to deliver HPCDS and/or housing and debt face to face services.

For the housing and debt categories, the LAA will give preference to any organisation who meets the minimum contract requirements. The minimum requirements are that:

— the applicant employs at least one FTE supervisor who meets the housing and debt supervisor standard and meets the one supervisor to 4 caseworkers ratio at each office from which it is tendering to deliver housing and debt contract work,

— each office in the procurement area from which the applicant is tendering to deliver housing and debt contract work must be a permanent presence; and

— the applicant employs at least one PTE authorised litigator with experience of delivering housing and debt work.

Where applicants do not meet these requirements but wish to submit a tender on the basis of meeting the part time presence requirements or by delivering outreach services within the relevant procurement area, they may do so. The LAA will consider individual bids made on that basis only in the circumstances where it does not receive any Individual Bids which meet the permanent presence requirements.

The LAA will not accept subcontracting or consortia arrangements although the use of agents is permitted for HPCDS, as set out at paragraphs 1.26 – 1.28 of the IFA.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: As per tender documentation / Weighting: 100
Price - Weighting: 0
II.2.6)Estimated value
Value excluding VAT: 999 999 999 999.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/11/2019
End: 31/08/2021
This contract is subject to renewal: yes
Description of renewals:

The face to face contract will start on 1.11.2019 (the ‘Contract Start Date’), or the agreed contract start date, and will run until 31.8.2021 (subject to the LAA’s rights of early termination and LAA’s right to extend the Contract for up to a further 2 years i.e. 31.8.2023.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 07/10/2019
Local time: 09:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 10/10/2019
Local time: 09:01

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Legal Aid Agency
102 Petty France
London
SW1H 9AJ
United Kingdom
VI.4.2)Body responsible for mediation procedures
Centre for Effective Dispute Resolution (CEDR)
70 Fleet Street
London
EC4Y 1EU
United Kingdom
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Legal Aid Agency
102 Petty France
London
SW1H 9AJ
United Kingdom
E-mail: civiltenders@legalaid.gsi.gov.uk
VI.5)Date of dispatch of this notice:
10/09/2019


Previous Page
Tender Details
TitleDescription
StatusContract notice
ProcurementOpen procedure
Award CriteriaThe most economic tender
Date Published12th Sep 2019
CountryUK
Reference2019/S 176-428648
Main ActivitiesOther
Location-
CTypeServices
Common Procurement VocabularyLegal services