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South East

Category Services

Type

No. of Lots 1

Status Active

Published 10th Nov 2021

Tender Details
Referenceocds-h6vhtk-02b9a4
Common Procurement VocabularyConsultative engineering and construction services
Procurement MethodCompetitive procedure with negotiation
Value£36,000,000
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South East

Category Services

Type

No. of Lots 1

Status Active

Published 10th Nov 2021

Tender Details
Referenceocds-h6vhtk-02b9a4
Common Procurement VocabularyConsultative engineering and construction services
Procurement MethodCompetitive procedure with negotiation
Value£36,000,000

Section I: Contracting authority

I.1) Name and addresses

Buckinghamshire Council

The Gateway, Gatehouse Road

Aylesbury

HP19 8FF

Contact

Mrs Lindsey Sheen

Email

Lindsey.Sheen [at] buckinghamshire.gov.uk

Telephone

+44 1296383615

Country

United Kingdom

NUTS code

UKJ13 - Buckinghamshire CC

Internet address(es)
Main address

https://www.buckinghamshire.gov.uk/

Buyer's address

https://www.buckinghamshire.gov.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

www.supplybucksbusiness.org.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

www.supplybucksbusiness.org.uk

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services


Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Buckinghamshire Highways Term Consultancy Services Contract

Reference number

DN578362

II.1.2) Main CPV code
  • 71310000 - Consultative engineering and construction services
II.1.3) Type of contract

Services

II.1.4) Short description

This Contract Notice relates to the Term Consultancy Contract only (item 2 below).

Buckinghamshire Council (the Council) is the Highway Authority responsible for maintaining the highway network in Buckinghamshire. This includes the maintenance and consultancy.

The Term Consultancy Contract is used for the provision of professional services for infrastructure-related projects and services with regards highways. The Consultant provides professional technical resources to deliver these services efficiently and effectively. The Consultant shall undertake the role of Principal Designer under the CDM Regulations 2015.

The Council’s current integrated services contract is due to expire on 31 March 2023 and following a fundamental review and wide consultation, the Council has identified the following new service delivery model:

1 A Term Maintenance Contract to include routine and reactive maintenance, minor improvement works and winter services (procurement exercise commenced in August 2021 currently ongoing).

2 A Term Consultancy Contract to include design and other professional services.

3 Two separate framework arrangements each of a maximum 4-year duration.

Framework One – Minor Works

Lot 1: Conventional surfacing work

Lot 2: Surface treatments including surface dressing

Lot 3: Minor works

Framework Two – Major works

This Contract Notice relates to the Term Consultancy Contract (item 2) only (“the Contract”) and the Council anticipates that calls for competition for the frameworks will be published over the course of the next twelve months.

It is expected that the Contract will be for an initial term of eight (8) years subject to extension (see II.2.11 below) and be based on the NEC4 Term Service Contract (as appropriately amended and augmented by the Council).

The Council intends that the successful Tenderer will form part of an alliance arrangement between the Council and one or more of the other highways contractors appointed by the Council as set out above.

Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) as amended may apply to this contract.

Further details of the proposed works and services forming the scope of the Contract and its commercial terms are set out in the procurement documents, and full details will appear in the tender documentation accompanying the invitation to submit an initial tender.

II.1.5) Estimated total value

Value excluding VAT: £36,000,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)
  • 71324000 - Quantity surveying services
  • 71351500 - Ground investigation services
  • 71520000 - Construction supervision services
  • 71631450 - Bridge-inspection services
II.2.3) Place of performance
NUTS codes
  • UKJ13 - Buckinghamshire CC
II.2.4) Description of the procurement

This Contract Notice relates to the Term Consultancy Contract only (item 2 below).

Buckinghamshire Council (the Council) is the Highway Authority responsible for maintaining the highway network in Buckinghamshire. This includes the maintenance and consultancy.

The Term Consultancy Contract is used for the provision of professional services for infrastructure-related projects and services with regards highways. The Consultant provides professional technical resources to deliver these services efficiently and effectively. The Consultant shall undertake the role of Principal Designer under the CDM Regulations 2015.

The Council’s current integrated services contract is due to expire on 31 March 2023 and following a fundamental review and consultation, the Council has identified the following new service delivery model:

1 A Term Maintenance Contract to include routine and reactive maintenance, minor improvement works and winter services (procurement exercise commenced in August 2021 currently ongoing).

2 A Term Consultancy Contract to include design and other professional services.

3 Two separate framework arrangements each of a maximum 4-year duration.

Framework One – Minor Works

Lot 1: Conventional surfacing work

Lot 2: Surface treatments including surface dressing

Lot 3: Minor works

Framework Two – Major works

This Contract Notice relates to the Term Consultancy Contract (item 2) only (“the Contract”) and the Council anticipates that calls for competition for the frameworks will be published over the course of the next twelve months.

It is expected that the Contract will be for an initial term of eight (8) years subject to extension (see II.2.11 below) and be based on the NEC4 Term Service Contract (as appropriately amended and augmented by the Council).

The Council intends that the successful Tenderer will form part of an alliance arrangement between the Council and one or more of the other highways contractors appointed by the Council as set out above.

Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) as amended may apply to this contract.

Further details of the proposed works and services forming the scope of the Contract and its commercial terms are set out in the procurement documents, and full details will appear in the tender documentation accompanying the invitation to submit an initial tender.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 60

Price - Weighting: 40

II.2.6) Estimated value

Value excluding VAT: £36,000,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date

1 April 2035

This contract is subject to renewal

No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

The Council intends that the Contract will have an initial term of eight (8) years with a right to extend that initial term by up to two further periods of two years each (leading to a maximum total extension of four (4) years, subject to the requirements and procedure set out in the procurement documents.

The period of time set out in II.2.7 is therefore inclusive of the initial term and the maximum possible contract extension.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Applicants are referred to VI.3) Additional information in this Contract Notice below.


Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions

List and brief description of conditions:

Applicants are referred to the SQ and SQ Guidance for information about conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

The main financing conditions, payment mechanism and performance standards will be described in the procurement documents to be made available at initial stage. It is expected that the NEC4 Term Service Contract will be used and Applicants are referred to the procurement documents made available at this Contract Notice stage.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract


Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive procedure with negotiation

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2021/S 000-012851

IV.2.2) Time limit for receipt of tenders or requests to participate
Date

13 December 2021

Local time

12:00pm

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

17 January 2022

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)


Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

1. To express interest in the Contract, Applicants must complete and submit the SQ through the Portal no later than the deadline in IV.2.2. Please note that Applicants must allow sufficient to upload their SQ Responses as the Council is under no obligation to consider SQ Responses submitted after that deadline.

2. In order to submit an SQ Response, Applicants must register on the Buckinghamshire Business Portal if they have not already done so.

3. For technical assistance relating to the Buckinghamshire Business Portal, please contact 0330 005 0352.

4. An Applicant may be a single organisation or a consortium. In addition Applicants may be entitled to rely on third parties in order to achieve the minimum standards set out in the SQ Guidance. Applicants are referred to the SQ Guidance for requirements that apply in these cases.

5. All financial values in this Contract Notice are estimated and may be subject to change. The estimated total value of the Contract in II.1.5 provides for and includes the value of the optional maximum extension period. Applicants are also referred to the procurement documents for further details about the likely values of work under the Contract and in particular, that given its nature as a term service contract there will be no guarantee of a particular volume or value of work under the Contract.

6. All dates set out in this Contract Notice are based on the Council’s current procurement programme which it reserves the right to change and update at any stage during the procurement. Such dates may therefore change.

7. A response to this Contract Notice does not guarantee that an Applicant will be invited to submit an initial tender. The Council is not bound to enter into any contract arising out of the procedures envisaged by this Contract Notice and may vary its requirements or procedure at any time. The Council reserves the right to abandon, delay or postpone this procurement at any time. Applicants are referred to the SQ Guidance for full instructions and conditions of participation in this procurement.

8. Applicants will be solely responsible and liable for all costs associated and arising out of or in connection with responding to this Contract Notice and the SQ and with submitting any tender, howsoever such costs are incurred.

9. In relation to II.2.6 estimated total value, this is the minimum value. The estimated total value is £36,000,000 based on £3,000,000 per annum over the full 12 year period

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, Strand

London

WC2A 2LL

Telephone

+44 20794760000

Country

United Kingdom

VI.4.2) Body responsible for mediation procedures

High Court

Royal Courts of Justice, Strand

London

WC2A 2LL

Telephone

+44 20794760000

Country

United Kingdom