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Security services

Published 18/09/2019

Location Unknown

Country UK

Status Contract notice

CType Services

Tender Details
Reference2019/S 180-438845
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularySecurity services
Fire-alarm system installation work
Burglar-alarm system installation work
Date Published18th Sep 2019

Location Unknown

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Cambridgeshire County Council
Shire Hall, Castle Hill
Cambridge
CB3 0AP
United Kingdom
Contact person: Mr Ian Gower
E-mail: ian.gower@cambridgeshire.gov.uk
NUTS code: UKH

Internet address(es):

Main address: https://www.lgss.co.uk/about/

Address of the buyer profile: https://www.lgss.co.uk/about/

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.lgssprocurementportal.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.lgssprocurementportal.co.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Cambridgeshire County Council Security Services Framework

Reference number: DN413417
II.1.2)Main CPV code
79710000
II.1.3)Type of contract
Services
II.1.4)Short description:

Cambridgeshire County Council (CCC) (The ‘Authority’) wishes to invite tenders for the supply of services in respect of a security services framework. LGSS Procurement is managing this procurement process in accordance with the Public Contracts Regulations 2015 on behalf of the authority. This framework is open for use by all current LGSS partners including:partners and other organisations delegating services and or functions to LGSS (currently Cambridgeshire County Council, Milton Keynes Council, Northamptonshire County Council, Norwich City Authority and Northampton Borough Council) who participate in LGSS’ shared services venture.

II.1.5)Estimated total value
Value excluding VAT: 1 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
45312100
45312200
II.2.3)Place of performance
NUTS code: UKH
II.2.4)Description of the procurement:

The authority wishes to appoint a framework to provide security services, encompassing:

— manned guarding (including dog handlers) (24/7),

— mobile patrols (including dog handlers),

— fire refuge systems,

— gatehouse/car parking,

— key holding and alarm activation response services (with an associated response time of 30 minutes to anywhere in the County),

— unlocking/locking key corporate offices on a daily basis,

— out of hours response and action,

— remote battery operated camera systems including smoke sensors,

— CCTV — installation, maintenance and repair including remotely monitored systems,

— intruder alarm (including battery operated systems),

— installation, monitoring, maintenance and repair,

— lone working devices,

— panic alarm — installation, maintenance and repair,

— an out of hours response service (to cover contracting authorities and their response contractors),

— alarm monitoring centre services across a variety of properties within the geographical boundaries of Cambridgeshire. It is expected that the framework will last for a period of 3 years, with the option of 1 further year's extension, and will take the form of a framework agreement, under which individual requirements will be specified and priced according to a schedule of rates agreed as a result of this tender process. It is difficult to predict the exact value of this contract as the authority’s property portfolio is likely to vary over the contract term, but it is estimated that the total value will not be less than 500 000 GBP or greater than 1 500 000 GBP. This is calculated by taking the anticipated (but not guaranteed) annual spend of Cambridgeshire (200 000-250 000 GBP pa), and allowing further spend from other bodies who may choose to access this framework. There is however no guarantee of any further body accessing this framework or of the totals provided above. Estimated value excluding VAT:

Range: between 500 000 and 1 500 000 GBP. By way of access agreement this framework is also open to new LGSS customers seeking to utilise LGSS frameworks on an independent third party basis including: any city, district, borough or other local authority within the counties of any LGSS partner authority (currently Cambridgeshire County, the City of Milton Keynes and Northamptonshire County) including Northamptonshire Partnership Homes; any companies or organisations set up by participants in LGSS including Stand Out Northamptonshire; any school, academy, university or other educational establishment within the counties of any LGSS partner authority (currently Cambridgeshire County, Northamptonshire County and Milton Keynes) and any Public Body outlined in either Part I) or Part II) of the Local Authorities (Goods and Services) (Public Bodies) Order 1972. Details of these can be found at http://www.legislation.gov.uk/uksi/1972/853/made

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 25/10/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 25/10/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:

The Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from (refer to address in Part I.1)). If an appeal regarding the award of contract has not been successfully resolved the Public Contracts Regulations 2015 (Chapter 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the Authority to amend any document and may award damages. If the contract has been entered into the Court may order the ineffectiveness of a contract where serious breach have occurred in addition to any fine, the Court may instead provide for alternative penalties, either contract shortening, fines or both.

VI.4)Procedures for review
VI.4.1)Review body
Mr. Gus de Silva
LGSS Procurement Octagon 1006 Shire Hall
Cambridge
CB3 0AP
United Kingdom
E-mail: GdeSilva@northamptonshire.gov.uk
VI.4.2)Body responsible for mediation procedures
Royal Courts of Justice
The Strand
London
WC2A 2LL
United Kingdom
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Mr. Gus de Silva
LGSS Procurement Octagon 1006 Shire Hall
Cambridge
CB3 0AP
United Kingdom
VI.5)Date of dispatch of this notice:
17/09/2019
More Tenders »
Tender Details
Reference2019/S 180-438845
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularySecurity services
Fire-alarm system installation work
Burglar-alarm system installation work
Date Published18th Sep 2019