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Sports facilities operation services

Published 19/09/2019

Location Unknown

Country UK

Status Contract notice

CType Services

Tender Details
Reference2019/S 181-440831
Award CriteriaThe most economic tender
ProcurementCompetitive procedure with negotiation
Main ActivitiesGeneral public services
Common Procurement VocabularySports facilities operation services
Date Published19th Sep 2019

Location Unknown

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
New Forest District Council
Appletree Court, Beaulieu Road
Lyndhurst
SO43 7PA
United Kingdom
Contact person: Mr Jon Munden
Telephone: +44 2380285588
E-mail: jonathan.munden@nfdc.gov.uk
Fax: +44 2380285076
NUTS code: UKJ3

Internet address(es):

Main address: http://www.nfdc.gov.uk

Address of the buyer profile: http://www.nfdc.gov.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=ba3fc267-86d8-e911-80fa-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=ba3fc267-86d8-e911-80fa-005056b64545
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Selection of an Operator to Manage the Council’s 5 Health and Leisure Centres on Behalf of New Forest District Council Using a 10 Year Contract Commencing in Q4 2020.

Reference number: DN435977
II.1.2)Main CPV code
92610000
II.1.3)Type of contract
Services
II.1.4)Short description:

The Council is seeking to select and appoint an operator with experience, know-how and track record in the delivery of the public sector strategic outcomes, day to day operational management of leisure facilities, asset maintenance and active lifestyle programme. The Council will procure this contract using the principles of the OJEU competitive procedure with negotiation which consists of 3 phases:

— Phase 1: EOI — obtain expressions of interest from potential operators,

— Phase 2: ITN — invitation to Negotiation process with shortlisted operators,

— Phase 3: BAFO — invite final offers from operators post negotiation phase.

II.1.5)Estimated total value
Value excluding VAT: 4 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
92610000
II.2.3)Place of performance
NUTS code: UKJ3
II.2.4)Description of the procurement:

The Council is seeking to select and appoint an operator with experience, know-how and track record in the delivery of the public sector strategic outcomes, day to day operational management of leisure facilities, asset maintenance and active lifestyle programme. The Council will procure this contract using the principles of the OJEU competitive procedure with negotiation which consists of 3 phases:

— Phase 1: EOI — obtain expressions of interest from potential operators,

— Phase 2: ITN — invitation to Negotiation process with shortlisted operators,

— Phase 3: BAFO — invite final offers from operators post negotiation phase.

New Forest District Council advertises contract opportunities via the South East Business Portal (ProContract) https://sebp.due-north.com/

Suppliers can register free of charge on the Portal. Interested parties should follow the links to New Forest District Council to register interest in the opportunity and download the information pack. If you have the experience we are looking for and are excited about our vision you can express interest by completing the EOI supplier self declaration response form (which should be downloaded) and then upload to ProContract by the EOI close date of Friday 18th October at 12.00 noon. Following the close date for Phase 1 — Expressions of interest the Council will assess the supplier self-declaration submitted by candidate(s) who have responded and short-list for Phase 2 invitations to negotiate.

Please see project brief attached to EOI for full details and timeline.

In looking to the future, we are keen to attract experienced health and leisure operators to the New Forest area who have the vision to help develop and support the local economy and improve service provision to residents and visitors. We wish to identify if there are any operators who share our vision and who can capitalise on the opportunities and deliver the most sustainable proposals.

We expect that the selected operator will have freedom to operate the facilities in line with its experience and knowledge of the leisure industry whilst maintaining a high level of service for the community. This is expected to include careful management of expenditure but also to pursue and maximise additional revenue streams based on its review of the opportunities available within the market and customer base.

Our current expectation is that the operator’s headline responsibilities will include:

— deliver leisure services that meet the needs of the local communities,

— full facility management with responsibility for all operational aspects of the service including staff management and health and safety management,

— responsibility for all income generation including programming, pricing and marketing,

— responsibility for day-to-day running costs, including repair and maintenance,

— public liability, employer’s liability and contents insurance responsibilities (in line with landlord/tenant arrangement),

— the transfer of all health and leisure staff in line with TUPE regulations,

— options for one-off investment including possible spend-to-save projects funded by the operator or jointly with the Council,

— working with the Council to deliver better health and well-being outcomes.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 4 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

10 years and 5 year extension.

II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/10/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
New Forest District Council
Appletree Court, Beaulieu Road
Lyndhurst
SO43 7PA
United Kingdom
VI.4.2)Body responsible for mediation procedures
New Forest District Council
Lyndhurst
United Kingdom
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
16/09/2019
More Tenders »
Tender Details
Reference2019/S 181-440831
Award CriteriaThe most economic tender
ProcurementCompetitive procedure with negotiation
Main ActivitiesGeneral public services
Common Procurement VocabularySports facilities operation services
Date Published19th Sep 2019