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Grounds maintenance services

Published 19/09/2019

Location Unknown

Country UK

Status Contract notice

CType Services

Tender Details
Reference2019/S 181-440849
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesHousing and community amenities
Common Procurement VocabularyGrounds maintenance services
Cleaning services
Date Published19th Sep 2019

Location Unknown

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Saxon Weald
Saxon Weald House, 38-42 Worthing Road, West Sussex
Horsham
RH12 1DT
United Kingdom
Contact person: Ark Consultancy Ltd
Telephone: +44 1215153831
E-mail: gmalcolm@arkconsultancy.co.uk
Fax: +44 1215153923
NUTS code: UKJ2

Internet address(es):

Main address: http://www.saxonweald.com

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://tendermanagement.launchcontrol-systems.com/register/index/c19c7856ad
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Procurement of Cleaning Services and Grounds Maintenance Services

II.1.2)Main CPV code
77314000
II.1.3)Type of contract
Services
II.1.4)Short description:

The provision of cleaning services at 86 locations and grounds maintenance at 236 locations.

II.1.5)Estimated total value
Value excluding VAT: 13 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Cleaning Services

Lot No: 1
II.2.2)Additional CPV code(s)
90910000
II.2.3)Place of performance
NUTS code: UKJ2
NUTS code: UKJ3
Main site or place of performance:

At Housing Schemes across East and West Sussex and in Hampshire.

II.2.4)Description of the procurement:

Saxon Weald is procuring a cleaning services contract.

The cleaning services contract covers 86 locations and incorporates the following requirements:

— management services,

— management of customer feedback,

— routine and reactive cleaning to internal communal areas,

— routine and reactive cleaning services to shared communal kitchens, bathrooms, lounges, laundries and dining areas,

— office cleaning at retirement schemes,

— cleaning of windows (internal and external),

— graffiti removal,

— annual deep cleans.

The number of sites is higher than the number of locations as each location can consist of more than 1 site. The tender documents contain full information in respect of locations and sites.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Responses to quality questions / Weighting: 45
Quality criterion - Name: Responses in respect of risk management / Weighting: 10
Price - Weighting: 45
II.2.6)Estimated value
Value excluding VAT: 7 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The contracts will include the option to extend the contract term by a further 5 x 1-year extensions (up to 10 years in total) subject to performance.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Grounds Maintenance Services

Lot No: 2
II.2.2)Additional CPV code(s)
77314000
II.2.3)Place of performance
NUTS code: UKJ2
NUTS code: UKJ3
Main site or place of performance:

At Housing Schemes across East and West Sussex and in Hampshire.

II.2.4)Description of the procurement:

Saxon Weald is procuring a grounds maintenance services contract.

The grounds maintenance contract covers 236 locations and incorporates the following requirements:

— management services,

— management of customer feedback,

— grass cutting,

— soft landscape maintenance, including shrubs, bushes, hedges and rose beds,

— litter picking,

— weed, moss and algae control,

— tree maintenance,

— ditch clearance,

— winter maintenance,

— replacement planting,

— Japanese Knotweed control,

— dumped rubbish and fly tipping management.

The number of sites is higher than the number of locations as each location can consist of more than 1 site. The tender documents contain full information in respect of locations and sites.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Responses to quality questions / Weighting: 45
Quality criterion - Name: Responses in respect of risk management / Weighting: 10
Price - Weighting: 45
II.2.6)Estimated value
Value excluding VAT: 6 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The contracts will include the option to extend the contract term by a further 5 x 1-year extensions (up to 10 years in total) subject to performance.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Information in respect of the required performance against key performance indicators is set out in the tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 25/10/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 25/10/2019
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

This procurement is being undertaken in conjunction with the procurement of catering services. The tender documentation will cover all 3 services and bidders will be required to identify within their tender returns, which service(s) they are bidding for. Bidders may bid for 1 or more services but must comply in full with instructions in the tender documentation.

VI.4)Procedures for review
VI.4.1)Review body
The High Court, Royal Courts of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000
VI.4.2)Body responsible for mediation procedures
The High Court, Royal Courts of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Saxon Weald will undertake a 10-day standstill period following the notification of conditional award to all bidders in compliance with The Public Contracts Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained
Ark Consultancy Ltd
Ark Central, 84 Spencer Street
Birmingham
B18 6DS
United Kingdom
Telephone: +44 1215153831
E-mail: gmalcolm@arkconsultancy.co.uk
VI.5)Date of dispatch of this notice:
16/09/2019
More Tenders »
Tender Details
Reference2019/S 181-440849
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesHousing and community amenities
Common Procurement VocabularyGrounds maintenance services
Cleaning services
Date Published19th Sep 2019