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Repair and maintenance services

Published 19/09/2019

Location Unknown

Country UK

Status Contract notice

CType Services

Tender Details
Reference2019/S 181-440870
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyRepair and maintenance services
Tyres for heavy/light-duty vehicles
Date Published19th Sep 2019

Location Unknown

Country UK

Status Contract notice

CType Services

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Gloucestershire County Council
Shire Hall
United Kingdom
Contact person: Mr Mike McGowan
Telephone: +44 1452328900
NUTS code: UKJ14

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Supply and Fit of Vehicle Tyres to Ubico Ltd

Reference number: DN436040
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Gloucestershire County Council are advertising this opportunity on behalf of Ubico Ltd (the Company). Ubico Ltd is a local authority owned Company set up to deliver environmental services to its primary shareholding Councils through service contracts. The current shareholders are Cheltenham Borough Council, Cotswold District Council, Tewkesbury Borough Council, West Oxfordshire District Council, Forest of Dean District Council, Stroud District Council and Gloucestershire County Council. Ubico operates out of a range of sites throughout Gloucestershire and Oxfordshire.

The Company currently runs and maintains a fleet of approximately 400 vehicles including plant and machinery on behalf of its shareholder authorities. The Company is also responsible for ensuring that all the vehicles, plant and machinery are operated in line with current laws and regulations.

II.1.5)Estimated total value
Value excluding VAT: 1 920 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKJ14
NUTS code: UKK13
NUTS code: UKK14
Main site or place of performance:

Please see specification.

II.2.4)Description of the procurement:

The supplier shall supply, deliver and fit the full range of tyres outlined in the pricing schedule and be in a position to supply the entire tyre requirements to the Company throughout the term of the contract period.

The tyres are to be fitted to heavy commercial vehicles, light commercial vehicles, plant machinery and equipment.

The supplier shall respond within 1 working day to requests for guidance, advice and detailed information about any aspect of the supply, delivery and fitting of tyres to be supplied and fitted under the contract.

The supplier shall be able to provide an emergency roadside repair and replacement service as outlined under Section 7 of this document.

The supplier shall provide a 60 minute call out/breakdown repair service to all Company locations and roadside breakdowns as per the operational response times table in the specification.

The service is to be made available 24 hours a day, 7 days a week, 365 days a year.

The Company operates primarily within the geographical areas of Cheltenham, Cotswold, Forest of Dean, Stroud, Gloucestershire, Tewkesbury and West Oxfordshire boundaries, but the Company is not restricted to these areas; for example the Company has a number of grounds maintenance and cemetery contracts in neighbouring districts. The service is to be provided both within operational depots and for emergency call-outs across all geographical areas.

The Company operates out of the following 6 main depots in Gloucestershire and West Oxfordshire:

1) Swindon Road, Cheltenham, GL51 9JZ;

2) Broadway Lane, South Cerney, GL7 5UJ;

3) Downs Road, Witney, OX29 0SZ;

4) Station Lane, Witney, OX28 4XZ;

5) Gossington, Cam, Dursley, GL11 5JA;

6) Swan Lane, Lydney, Gloucestershire, GL15 5RU.

The Company also runs the Gloucestershire County Council Household Waste Recycling Centres at the following locations:

— Sudmeadow, Hempsted, Hempsted Lane, Gloucester GL2 5FR,

— Wingmoor Farm, Stoke Orchard Road, Bishops Cleeve, Cheltenham GL52 7RS,

— Pyke Quarry, The Street, Horsley, Nailswoth GL6 0QA,

— Oak Quarry, Broadwell, Coleford GL16 7EG,

— Fosse Cross, Cirencester, GL54 4N.

The Company’s Normal Working Hours are as follows:

— Monday — Friday: 5.30 a.m.-6 pm.,

— Saturday: 6.00 a.m.-6 p.m.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 920 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

2 years with the option to extend by 2 years, to a total of 4 years. Extension is dependant on the suppliers satisfactory performance.

Anticipated start date of 1.2.2020.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 28/10/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 28/10/2019
Local time: 12:05

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Gloucestershire County Council
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
More Tenders »
Tender Details
Reference2019/S 181-440870
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyRepair and maintenance services
Tyres for heavy/light-duty vehicles
Date Published19th Sep 2019