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Lift-maintenance services

Published 11/10/2019

Outer London – West and North West

Country UK

Status Contract notice

CType Services

Tender Details
Reference2019/S 197-478719
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesOther
Common Procurement VocabularyLift-maintenance services
Chairlifts
Parts of lifts
Stairlifts
Repair and maintenance services of machinery
Lifts
skip hoists
hoists
escalators and moving walkways
Date Published11th Oct 2019

Outer London – West and North West

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Clarion Housing Group
28038R
6 More London Place, Tooley Street
London
SE1 2DA
United Kingdom
Contact person: David Rosbotham
Telephone: +44 7976009606
E-mail: procurement@clarionhg.com
NUTS code: UKJ

Internet address(es):

Main address: https://www.clarionhg.com

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Lift-maintenance-services./U57383QHKB
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Other type: Housing Association
I.5)Main activity
Other activity: Social Housing

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Domestic Lifts — Service and Maintenance

Reference number: 3156-2019-DR
II.1.2)Main CPV code
50750000
II.1.3)Type of contract
Services
II.1.4)Short description:

The employer prioritises the maintenance of its housing stock for the benefit of tenants and is committed to building lasting sustainable environments.

The contract involves planned and responsive maintenance works through a mechanism that delivers high quality services. The employer will monitor performance through a series of key performance indicators, regular reviews and inspections.

This specification covers the fully comprehensive maintenance contracts for the lifts contracts and disabled access equipment contracts and includes all planned and preventative maintenance, servicing and call-outs.

II.1.5)Estimated total value
Value excluding VAT: 5 937 500.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2)Description
II.2.1)Title:

North and East of England and North London

Lot No: 1
II.2.2)Additional CPV code(s)
42418220
42419510
44115600
50530000
II.2.3)Place of performance
NUTS code: UKH
NUTS code: UKI5
NUTS code: UKI
NUTS code: UKI7
NUTS code: UKD
NUTS code: UKC
Main site or place of performance:

East of England, Outer London — East and North East, London, Outer London — West and North West, North West (England), North East (England).

II.2.4)Description of the procurement:

The procurement of a contract for service and maintenance of all domestic Clarion lifts in the North and East of England, and North London.

This will consist of approximately 920 assets which will need services every 6 months. We estimate that this contract may have a value of approximately 343 750 GBP per annum ex vat.

Domestic lifts: includes stair lifts/hoists and platform or through floor lifts — the latter take between 1 passenger/wheelchair — 5 passengers and are used in buildings of 2-4 storeys. They travel at a rate of less than 0,15 m/s. They can also be either hydraulic or electric.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 437 500.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/6M5H3594XX

II.2)Description
II.2.1)Title:

The South and West of England and South London

Lot No: 2
II.2.2)Additional CPV code(s)
42416000
42418220
42419510
44115600
50530000
50750000
II.2.3)Place of performance
NUTS code: UKI6
NUTS code: UKI
NUTS code: UKG
NUTS code: UKJ
NUTS code: UKK
Main site or place of performance:

Outer London — South, London, West Midlands (England), South East (England), South West (England).

II.2.4)Description of the procurement:

The procurement of a contract for service and maintenance of all domestic Clarion lifts in the South and West of England, and South London.

This will consist of approximately 843 assets which will need services every 6 months. We estimate that this contract may have a value of approximately 250 000 GBP per annum ex vat.

Domestic lifts: includes stair lifts/hoists and platform or through floor lifts — the latter take between one passenger/wheelchair — 5 passengers and are used in buildings of 2-4 storeys. They travel at a rate of less than 0,15 m/s. They can also be either hydraulic or electric.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/U57383QHKB

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The contractors must be able to demonstrate that they are:

— experienced and capable in providing thorough service and maintenance and repairs,

— have fully qualified and experienced staff,

— able to provide the agreed regional service with appropriate qualified staffing resources to meet the demands of the programme in line with agreed contractual timescales and to satisfy statutory compliance,

— willing and able to follow the Clarion ‘Access for Contractors’ policy,

— able to demonstrate an ability to interface with Clarions asset management systems,

— able to provide access to service and repair reports via a portal for Clarion.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

KPI's will be agreed by both parties.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 12/11/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 13/11/2019
Local time: 12:00
Information about authorised persons and opening procedure:

Delta ETS process.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

10 years.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Please note that the Access code for Lot 1 Standard Questionnaire (SQ) is 6M5H3594XX

Please note that the Access code for Lot 2 Standard Questionnaire (SQ) is U57383QHKB

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=432021305

GO Reference: GO-2019108-PRO-15450226

VI.4)Procedures for review
VI.4.1)Review body
Royal Courts of Justice
Strand
London
WC2A2LL
United Kingdom
Telephone: +44 2079476691
VI.4.2)Body responsible for mediation procedures
OECD
2 rue Andre Pascal
Paris Cedex 16
75775
France
Telephone: +33 145248200
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
08/10/2019
More Tenders »
Tender Details
Reference2019/S 197-478719
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesOther
Common Procurement VocabularyLift-maintenance services
Chairlifts
Parts of lifts
Stairlifts
Repair and maintenance services of machinery
Lifts
skip hoists
hoists
escalators and moving walkways
Date Published11th Oct 2019