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School cleaning services

Published 11/10/2019

Bristol, City Of

Country UK

Status Contract notice

CType Services

Tender Details
Reference2019/S 197-479038
Award CriteriaThe most economic tender
ProcurementRestricted procedure
Main ActivitiesEducation
Common Procurement VocabularySchool cleaning services
Date Published11th Oct 2019

Bristol, City Of

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Chipping Sodbury School
Bowling Road, Chipping Sodbury
Bristol
BS37 6EW
United Kingdom
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS code: UKK11

Internet address(es):

Main address: http://www.chippingsodburyschool.com

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmuspartnership.co.uk/sq/chipping-sodbury-school/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Chipping Sodbury School — Tender for Cleaning Services

II.1.2)Main CPV code
90919300
II.1.3)Type of contract
Services
II.1.4)Short description:

Chipping Sodbury School is a mixed 11-18 comprehensive school. It is situated on the southern outskirts of the medieval market town of Chipping Sodbury, on the southern edge of the Cotswolds. The school is a short drive from the cities of bath and Bristol. It is easily accessible from the M4/M5 motorway network.

The school serves Chipping Sodbury, Yate and surrounding villages. In 2013 the school became a Co-operative Trust School, with the creation of Chipping Sodbury School Co-operative Trust.

As a community we have worked hard at developing a set of core values. These values underpin the work that we do. 'Respect, responsibility, aspiration and integrity'.

II.1.5)Estimated total value
Value excluding VAT: 325 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKK11
Main site or place of performance:

Chipping Sodbury School

Bristol, UNITED KINGDOM.

II.2.4)Description of the procurement:

The successful supplier will be required to provide cleaning services for Chipping Sodbury School.

The contract will commence on 1.4.2020 for an initial period of 3 years, ending on 31.3.2023, with the opportunity to extend for a further period of 2 years at the discretion of the governing body.

This contract will be fixed price in nature with the successful supplier guaranteeing both the number of input hours to the contract and the quality of cleaning provision.

We are seeking a suitably experienced supplier who has current experience of working within the primary or secondary school market place, ideally with a strong operational base within the Bristol or South West area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when required moving forwards into this contract term.

The scope of the contract covers all cleaning provision within the school buildings. The successful supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the school senior management team on the contract performance.

Any variations to the contract that are requested by the client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The client’s requirement shall be for 190 academic days, 5 inset days and 20 days periodic cleaning per annum.

Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the client. The client requires that the tendered amount of hours are worked at all times and the successful Supplier is expected to have a system in place to cover for both planned and unplanned leave.

The supplier shall provide a comprehensive cleaning service to the client so as to promote a clean, healthy and safe environment which presents a positive image to all users and visitors.

The school must at all times meet health, safety and environmental standards appropriate to the school and its use and the successful Supplier must comply with the client’s health, safety and environmental policies and procedures. The services must be provided so as not to interrupt the routine of the school.

The focus of our requirement is for a high quality cleaning service, fully compliant to the agreed specification at all times.

The projected cost of cleaning for the current year is circa 65 000 GBP. (Currently excluding periodic cleaning costs)

The focus of the requirement is equally for a high quality cleaning service, fully compliant to the agreed specification at all times.

Please note that the successful contractor will pay a proportion of the procurement consultancy fee on award of this contract, which will be to the value of 3 000,00 GBP plus VAT. This fee will be invoiced immediately after the 10 day standstill period. To ensure transparency, you will clearly show within your management fee a breakdown of this fee, over the initial 3-year length of the contract. The total fee will be paid by the successful contractor, in full to Litmus, by no later than 12.3.2020.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 325 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2020
End: 31/03/2025
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 15/11/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 06/12/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract/notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The selection questionnaire and associated documents can be obtained at: https://litmuspartnership.co.uk/sq/chipping-sodbury-school/

The closing date for receipt of the selection questionnaire is 15.11.2019 (12.00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Ltd, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic/financial standing (where indicated in the selection questionnaire) shall be returned to The Litmus Partnership Ltd, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4)Procedures for review
VI.4.1)Review body
Chipping Sodbury School
Bristol
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
09/10/2019
More Tenders »
Tender Details
Reference2019/S 197-479038
Award CriteriaThe most economic tender
ProcurementRestricted procedure
Main ActivitiesEducation
Common Procurement VocabularySchool cleaning services
Date Published11th Oct 2019