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Handicraft and art supplies

Published 18/10/2019

Leeds

Country UK

Status Contract notice

CType Services

Tender Details
Reference2019/S 202-491541
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesEducation
Common Procurement VocabularyHandicraft and art supplies
Art supplies
Painters' brushes
Artists' paints
Students' paints
Artists' brushes
Drawing pens
Drawing charcoal
Greaseproof paper and other paper items
Art and craft paper
Tracing paper
Drawing paper
Newsprint
handmade paper and other uncoated paper or paperboard for graphic purposes
Hand-made paper or paperboard
Multi-ply paper and paperboard
Card for printing
Date Published18th Oct 2019

Leeds

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
North Eastern Universities Purchasing Consortium (NEUPC) Ltd
Phoenix House, 3 South Parade
Leeds
LS1 5QX
United Kingdom
Contact person: Ellie Wilkinson
Telephone: +44 1132028148
E-mail: ellie.wilkinson@leeds-art.ac.uk
NUTS code: UKE42

Internet address(es):

Main address: http://www.neupc.ac.uk/

Address of the buyer profile: https://neupc.delta-esourcing.com

I.1)Name and addresses
APUC (Advanced Procurement for Universities and Colleges)
APUC Ltd, Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
United Kingdom
Telephone: +44 1314428930
E-mail: enquiries@apuc-scot.ac.uk
NUTS code: UKM77

Internet address(es):

Main address: http://www.apuc-scot.ac.uk/

I.1)Name and addresses
HEPCW (Higher Education Purchasing Consortium, Wales)
8th Floor, 30-36 Newport Road
Cardiff
CF24 0DE
United Kingdom
Telephone: +44 2920874016
E-mail: h.allaway@wales.ac.uk
NUTS code: UKL22

Internet address(es):

Main address: http://www.hepcw.ac.uk/

I.1)Name and addresses
LUPC (London Universities Purchasing Consortium)
Shropshire House, 179 Tottenham Court Road
London
W1T 7NZ
United Kingdom
Telephone: +44 2073072760
E-mail: enquiries@lupc.ac.uk
NUTS code: UKI

Internet address(es):

Main address: http://www.lupc.ac.uk/

I.1)Name and addresses
NWUPC (North West Universities Purchasing Consortium)
Albert House, 17 Bloom Street
Manchester
M1 3HZ
United Kingdom
Contact person: sarah.dye@manchester.ac.uk
Telephone: +44 1612348000
E-mail: rikaya.knott@manchester.ac.uk
NUTS code: UKD3

Internet address(es):

Main address: https://www.nwupc.ac.uk/

I.1)Name and addresses
SUPC (Southern Universities Purchasing Consortium)
Science and Technology Centre, University of Reading, Earley Gate, Whiteknights Road
Reading
RG6 6BZ
United Kingdom
Telephone: +44 1189357081
E-mail: supc@reading.ac.uk
NUTS code: UKJ1

Internet address(es):

Main address: https://www.supc.ac.uk/

I.1)Name and addresses
Crescent Purchasing Ltd (CPC Ltd)
Unit 23, Leslie Hough Way
Salford
M6 6AJ
United Kingdom
Telephone: +44 8000662188
E-mail: helpdesk@thecpc.ac.uk
NUTS code: UKD3

Internet address(es):

Main address: https://www.thecpc.ac.uk/

I.2)Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Handicraft-and-art-supplies./25G5VC9M45
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com/tenders/UK-title/25G5VC9M45
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.delta-esourcing.com/tenders/UK-title/25G5VC9M45
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Framework Agreement for the Provision of Art and Craft Materials

Reference number: MUS2001NE
II.1.2)Main CPV code
37800000
II.1.3)Type of contract
Services
II.1.4)Short description:

Framework agreement for the provision of art and craft materials, led by North Eastern Universities Purchasing Consortium (NEUPC) Ltd. This framework is divided into lots. Suppliers may bid for 1 or both lots.

Lot 1: Fine Art, Graphic, and Crafting Materials.

Lot 2: Art Papers.

Items to be procured include, but are not limited to, paints, paint brushes, sketchbooks, portfolios, pens, pencils, pastels, charcoal, inks, adhesives, crafting tools, cartridge paper, card, mountboard, and newsprint.

II.1.5)Estimated total value
Value excluding VAT: 5 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Bidders may bid for the following combination of lots: either Lot 1 or Lot 2 separately, or for both lots together. If bidding for both lots, please ensure that you include completed award criteria and pricing schedules for both lots. It is intended that the framework agreement will be awarded to a maximum of 4 bidders per lot.

II.2)Description
II.2.1)Title:

Supply of Fine Art, Graphic and Craft Materials

Lot No: 1
II.2.2)Additional CPV code(s)
37820000
39224210
44812000
44812300
37821000
37822000
37822200
II.2.3)Place of performance
NUTS code: UKE42
Main site or place of performance:

Leeds.

II.2.4)Description of the procurement:

Framework agreement for the provision of art and craft materials, led by North Eastern Universities Purchasing Consortium (NEUPC) Ltd. This framework is divided into lots. Suppliers may bid for 1 or both lots. Please note that this framework will be used by public sector organisations across the north east and west of England, with the ideal supplier having the ability to deliver nationally across the UK.

Lot 1: Fine Art, Graphic, and Crafting Materials.

Products include, but are not limited to, paints, paint brushes, sketchbooks, portfolios, pens, pencils, pastels, charcoal, inks, adhesives, tapes, and crafting tools.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 4 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Option to extend the contract for up-to 2 periods of 12 months each. The maximum contract length is 48 months..

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Call offs may involve the use of EU or Research grant funding including but not limited to ERDF or ESIF funding

II.2.14)Additional information

The procurement will be conducted via the Delta e-sourcing portal on the notice link. Under no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting documentation. NEUPC reserves the right to not proceed to contract, or to cancel the tender and will incur no liability in doing so. NEUPC envisage awarding a four (top ranked) suppliers to each lot of the framework.

II.2)Description
II.2.1)Title:

Supply of Art Papers

Lot No: 2
II.2.2)Additional CPV code(s)
37820000
37823000
37823500
37823200
37823600
22990000
22992000
37823800
30197645
II.2.3)Place of performance
NUTS code: UKE42
Main site or place of performance:

Leeds.

II.2.4)Description of the procurement:

Framework agreement for the provision of art and craft materials, led by North Eastern Universities Purchasing Consortium (NEUPC) Ltd. This framework is divided into lots. Suppliers may bid for 1 or both lots. Please note that this framework will be used by public sector organisations across the north east and west of England, with the ideal supplier having the ability to deliver nationally across the UK.

Lot 2: Art Papers.

Products include, but are not limited to, cartridge paper, card, mountboard, newsprint, tissue paper, and tracing paper.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Option to extend the contract for up-to two periods of 12 months each. The maximum contract length is 48 months.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Call offs may involve the use of EU or Research grant funding including but not limited to ERDF or ESIF funding

II.2.14)Additional information

The procurement will be conducted via the Delta e-sourcing portal on the notice link. Under no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting documentation. NEUPC reserves the right to not proceed to contract, or to cancel the tender and will incur no liability in doing so.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Refer to invitation to tender.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 25/11/2019
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 26/11/2019
Local time: 08:00
Place:

Leeds Arts University.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Handicraft-and-art-supplies./25G5VC9M45

To respond to this opportunity, please click here:

https://neupc.delta-esourcing.com/respond/25G5VC9M45

GO Reference: GO-20191016-PRO-15479719

VI.4)Procedures for review
VI.4.1)Review body
NEUPC Ltd
Phoenix House, 3 South Parade
Leeds
LS1 5QX
United Kingdom
Telephone: +44 1134871750
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
16/10/2019
More Tenders »
Tender Details
Reference2019/S 202-491541
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesEducation
Common Procurement VocabularyHandicraft and art supplies
Art supplies
Painters' brushes
Artists' paints
Students' paints
Artists' brushes
Drawing pens
Drawing charcoal
Greaseproof paper and other paper items
Art and craft paper
Tracing paper
Drawing paper
Newsprint
handmade paper and other uncoated paper or paperboard for graphic purposes
Hand-made paper or paperboard
Multi-ply paper and paperboard
Card for printing
Date Published18th Oct 2019