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Repair and maintenance services of boilers

Published 18/10/2019

London

Country UK

Status Contract notice

CType Services

Tender Details
Reference2019/S 202-491547
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyRepair and maintenance services of boilers
Boiler installations
Date Published18th Oct 2019

London

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Islington Council
7 Newington Barrow Way
London
N7 7EP
United Kingdom
Contact person: Strategic Procurement
Telephone: +44 2075278118
E-mail: procurement@islington.gov.uk
NUTS code: UKI

Internet address(es):

Main address: http://www.islington.gov.uk/

Address of the buyer profile: http://www.islington.gov.uk/

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=1746851a-62ee-e911-80fa-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=1746851a-62ee-e911-80fa-005056b64545
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

1819-0679 Domestic Gas Boiler Installation, Servicing and Repairs

Reference number: DN441600
II.1.2)Main CPV code
50531100
II.1.3)Type of contract
Services
II.1.4)Short description:

Islington Council invites suitable expressions of interest from experienced contractors for a framework agreement to undertake a domestic boiler installation programme, planned and reactive, servicing and repairs and requires qualified professional skilled tradespeople in delivering a first class service to its residents and ensure the Council’s housing stock is maintained in good order of repair.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description
II.2.1)Title:

Back Up Service for Domestic Gas Boiler Responsive Repairs and Servicing to Support of the Council’s in-House Gas Team North of the Borough

Lot No: 1
II.2.2)Additional CPV code(s)
50531100
II.2.3)Place of performance
NUTS code: UKI
II.2.4)Description of the procurement:

To include day-to-day, emergency and out-of-hours basic boiler repairs, improvements, maintenance or minor adaptations and the ability to respond to urgent matters including emergencies.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract period for all 3 lots will be for thirty-six (36) months from estimated start date 1.6.2020 with the option to extend for a further 2 periods of up to twenty-four (24) months each.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Contractors may apply for Lots 1 to 3, but any single contractor will only be awarded a maximum of 2 contracts for example Lot 1 and Lot 3 or Lot 2 and Lot 3.

The successful bidders for Lot 1 and Lot 2 will be allocated to one (1) area each (a primary area); each contractor will also become the standby contractor (secondary) for each of the other areas designated to Lot 1 and 2.

II.2)Description
II.2.1)Title:

Domestic Gas Boiler Responsive Repairs and Servicing South of the Borough

Lot No: 2
II.2.2)Additional CPV code(s)
50531100
II.2.3)Place of performance
NUTS code: UKI
II.2.4)Description of the procurement:

To undertake gas repairs and servicing south of the borough under an all-inclusive 3-star contract arrangement to undertake the annual service and all repairs irrespective of number of visits.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract period for all 3 lots will be for thirty-six (36) months from estimated start date 1.6.2020 with the option to extend for a further 2 periods of up to twenty-four (24) months each.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Contractors may apply for Lots 1 to 3, but any single contractor will only be awarded a maximum of 2 contracts for example Lot 1 and Lot 3 or Lot 2 and Lot 3.

The successful bidders for Lot 1 and Lot 2 will be allocated to one (1) area each (a primary area); each contractor will also become the standby contractor (secondary) for each of the other areas designated to Lot 1 and 2.

II.2)Description
II.2.1)Title:

Domestic Gas Boiler Installation Renewals

Lot No: 3
II.2.2)Additional CPV code(s)
42160000
II.2.3)Place of performance
NUTS code: UKI
II.2.4)Description of the procurement:

The installations and renewals service will include both planned and reactive orders and be delivered by a single contractor borough-wide.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract period for all 3 lots will be for thirty-six (36) months from estimated start date 1.6.2020 with the option to extend for a further 2 periods of up to twenty-four (24) months each.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Contractors may apply for Lots 1 to 3, but any single contractor will only be awarded a maximum of two contracts for example Lot 1 and Lot 3 or Lot 2 and Lot 3.

The standby contractor for Lot 3 will be the second scoring bidder.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Return on investment. Limited specialist market. For full explanation see section VI.3. Additional information.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/11/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 18/11/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

The framework agreement is for a period 3 years with the option to extend for 2 further periods of 2 years each amounting to a maximum period of 7 years. It is necessary to have the potential for this contract to be extend for a total period of 7 years because, during the course of the contract the contractor may be required to make changes to their own IT systems in order to utilise the council’s repairs, servicing and installations IT systems which are still in development. This will require investments being made by the contractor which will need to have a sufficient period for an adequate return to be made. Also the market for specialist gas contractors is known to be limited. The length of contract has been chosen to ensure that the council’s offer is as attractive as possible in order to stimulate interest and deliver rather than deter competition.

The arrangement will be monitored against a range of outcome based indicators which the provider will be expected to achieve. The details of these indicators will be included within the contract specification and the successful organisation will need to demonstrate they have the capability and capacity to meet these requirements. Each of the appointed contractors will be allocated work within their primary area, however if they do not commence work within the agreed time period, refuse or are unable to commence work it may be given to the secondary contractor. If the primary contractors for Lot 1 and Lot 2 are unable to continue with the delivery of the contract, then the Council may propose to the second highest scoring bidder in either Lot to enter into a contract becoming the primary contractor.

VI.4)Procedures for review
VI.4.1)Review body
Islington Council
London
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
16/10/2019
More Tenders »
Tender Details
Reference2019/S 202-491547
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyRepair and maintenance services of boilers
Boiler installations
Date Published18th Oct 2019