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Repair and maintenance services

Published 06/11/2019

Kensington & Chelsea and Hammersmith & Fulham

Country UK

Status Contract notice

CType Works

Tender Details
Reference2019/S 214-524676
Award CriteriaThe most economic tender
ProcurementCompetitive procedure with negotiation
Main ActivitiesGeneral public services
Common Procurement VocabularyRepair and maintenance services
Drainage works
Roof repair
Asbestos-removal work
Other electrical installation work
Water plumbing work
Joinery and carpentry installation work
Repainting work
Asbestos removal services
Boiler installations
Gas appliance maintenance services
Repair and maintenance services of building installations
Electrical installation work
Repair and maintenance services of electrical machinery
apparatus and associated equipment
Installation services of television equipment
Electrical services
Date Published6th Nov 2019

Kensington & Chelsea and Hammersmith & Fulham

Country UK

Status Contract notice

CType Works

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: London Borough of Hammersmith & Fulham
Postal address: London
Town: London
NUTS code: UKI33
Postal code: W6 9JU
Country: United Kingdom
E-mail: procurement@lbhf.gov.uk

Internet address(es):

Main address: www.capitalesourcing.com

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.capitalesourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.capitalesourcing.com
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Repairs and Maintenance of Residential Housing

II.1.2)Main CPV code
50000000
II.1.3)Type of contract
Works
II.1.4)Short description:

The London Borough of Hammersmith and Fulham is seeking suppliers to undertake general repairs and maintenance works to its 17 000 homes including mechanical and engineering works, asbestos removals and works to void properties. The contract will be divided into service and geographical lots and individual contract values are set out below each contract will be for 5 years with 2 possible extensions of 1 year.

II.1.5)Estimated total value
Value excluding VAT: 129 850 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description
II.2.1)Title:

Repairs and Maintenance

Lot No: 1
II.2.2)Additional CPV code(s)
45232452
45261910
45262660
45317000
45332200
45420000
45442180
50000000
90650000
II.2.3)Place of performance
NUTS code: UKI33
II.2.4)Description of the procurement:

This contract is for the repairs and maintenance of council housing stock in approximately 3 600 properties in LBHF.

Services required include:

(i) works in response to repair issues reported by residents or the client to approximately 3 600 properties;

(ii) works to general needs and sheltered empty homes (voids) to meet the authority’s lettable standard, currently between 100 and 150 properties each year.

Supplementary activities:

(i) decommissioning works to decant properties;

(ii) compliance checks on mutual exchange properties;

(iii) works in response to the client’s obligation to leaseholders;

(iv) repairs and void works to hostels and supported accommodation;

(v) repairs and void works to commercial properties;

(vi) repairs works to Tenants and Residents Association (TRA) and other community halls;

(vii) repairs and other works to garages.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality criteria / Weighting: 60
Quality criterion - Name: Resourcing and managing the contract / Weighting: 12
Quality criterion - Name: Commercial model / Weighting: 6
Quality criterion - Name: Mobilisation, transition and innovation / Weighting: 11
Quality criterion - Name: ICT / Weighting: 12
Quality criterion - Name: Service delivery — scenarios / Weighting: 12
Quality criterion - Name: Social value / Weighting: 3.5
Quality criterion - Name: Sustainability / Weighting: 3.5
Price - Weighting: 40
II.2.6)Estimated value
Value excluding VAT: 22 050 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

Please see the procurement documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Repairs and Maintenance

Lot No: 2
II.2.2)Additional CPV code(s)
50000000
II.2.3)Place of performance
NUTS code: UKI33
II.2.4)Description of the procurement:

This contract is for the repairs and maintenance of council housing stock in approximately 4 800 properties in LBHF. Services required include:

(i) works in response to repair issues reported by residents or the client to approximately 4 800 tenanted properties;

(ii) works to general needs and sheltered empty homes (voids) to meet the authority’s lettable standard, currently between 100 and 150 properties each year.

Supplementary activities:

(i) decommissioning works to decant properties;

(ii) compliance checks on mutual exchange properties;

(iii) works in response to the client’s obligation to leaseholders;

(iv) repairs and void works to hostels and supported accommodation;

(v) repairs and void works to commercial properties;

(vi) repairs works to Tenants and Residents Association (TRA) and other community halls;

(vii) repairs and other works to garages.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality criteria / Weighting: 60
Quality criterion - Name: Resourcing and managing the contract / Weighting: 12
Quality criterion - Name: Commercial model / Weighting: 6
Quality criterion - Name: Mobilisation, transition and innovation / Weighting: 11
Quality criterion - Name: ICT / Weighting: 12
Quality criterion - Name: Service delivery — scenarios / Weighting: 12
Quality criterion - Name: Social value / Weighting: 3.5
Quality criterion - Name: Sustainability / Weighting: 3.5
Price - Weighting: 40
II.2.6)Estimated value
Value excluding VAT: 29 400 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Repairs and Maintenance

Lot No: 3
II.2.2)Additional CPV code(s)
45232452
45261910
45262660
45317000
45332200
45442180
50000000
90650000
II.2.3)Place of performance
NUTS code: UKI33
II.2.4)Description of the procurement:

This contract is for the repairs and maintenance of council housing stock in approximately 3 600 properties in LBHF.

Services required include:

(i) works in response to repair issues reported by residents or the client to approximately 3 600 properties;

(ii) works to general needs and sheltered empty homes (voids) to meet the authority’s lettable standard, currently between 100 and 150 properties each year.

Supplementary activities:

(i) decommissioning works to decant properties;

(ii) compliance checks on mutual exchange properties;

(iii) works in response to the client’s obligation to leaseholders;

(iv) repairs and void works to hostels and supported accommodation;

(v) repairs and void works to commercial properties;

(vi) repairs works to Tenants and Residents Association (TRA) and other community halls;

(vii) repairs and other works to garages.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality criteria / Weighting: 60
Quality criterion - Name: Resourcing and managing the contract / Weighting: 12
Quality criterion - Name: Commercial model / Weighting: 6
Quality criterion - Name: Mobilisation, transition and innovation / Weighting: 11
Quality criterion - Name: ICT / Weighting: 12
Quality criterion - Name: Service delivery — scenarios / Weighting: 12
Quality criterion - Name: Social value / Weighting: 3.5
Quality criterion - Name: Sustainability / Weighting: 3.5
Price - Weighting: 40
II.2.6)Estimated value
Value excluding VAT: 22 050 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Gas

Lot No: 4
II.2.2)Additional CPV code(s)
42160000
50531200
50700000
II.2.3)Place of performance
NUTS code: UKI33
II.2.4)Description of the procurement:

This contract is for the servicing, repairs, maintenance, installation and safety checks of gas appliances and heating systems in council housing stock across the borough.

This covers both domestic and commercial gas services.

Services include:

(a) communal planned preventative maintenance of commercial gas and mechanical installations;

(b) breakdown service to commercial gas and mechanical installations;

(c) repair and maintenance of domestic gas systems;

(d) annual servicing and gas safety check for domestic properties;

(e) gas carcass testing (including all supply pipework on the customer’s side of the meter) in domestic properties.

The service comprises the following elements:

(a) the annual statutory gas safety inspections;

(b) comprehensive routine annual servicing;

(c) responsive repairs and maintenance (including all ‘emergency work’ and ‘emergency out of hours work’) of all fuel types heating and hot water services appliances and associated equipment;

(d) diagnosis of faults, repairs, provision of replacement parts, labour, material, and plant, testing and restore to a fully functional condition the heating and hot water services installation;

(e) provision of boiler and/or appliance details;

(f) maintenance and routine annual statutory safety check records, testing and certification of the client's heating and hot water installations and appliances;

(g) the provision of a 24 hour, 365 days a year emergency callout service;

(h) the inspection, testing, servicing, cleaning, and maintenance of any smoke and carbon monoxide (CO) detectors;

(i) attend and provide a locksmith with the client’s enforcement officer to gain entry after a court warrant is issued following no access;

(j) works to voids/mutual exchange properties following the Authority’s voids procedure.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality criteria / Weighting: 60
Quality criterion - Name: Mobilisation / Weighting: 15
Quality criterion - Name: Managing the contract / Weighting: 15
Quality criterion - Name: Performance management / Weighting: 6.5
Quality criterion - Name: Customer care / Weighting: 5
Quality criterion - Name: ICT / Weighting: 15
Quality criterion - Name: Social value / Weighting: 3.5
Price - Weighting: 40
II.2.6)Estimated value
Value excluding VAT: 37 100 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Electrical

Lot No: 5
II.2.2)Additional CPV code(s)
45310000
50532000
50700000
51312000
71314100
II.2.3)Place of performance
NUTS code: UKI33
II.2.4)Description of the procurement:

This contract is for the periodic electrical testing, electrical security systems, digital TV systems Repairs, maintenance and installation across approximately 12 000 council properties.

Services include:

(a) an annual periodic inspection and testing programme to ensure all properties have been tested over a 5 year period;

(b) remedial works as a result of test findings;

(c) partial and full re-wiring of properties;

(d) electrical safety checks and repairs;

(e) planned preventative maintenance of all entry systems;

(f) routine servicing and maintenance of all entry systems;

(g) reactive repair and call out service to all entry systems;

(h) servicing and repairs to integrated communal TV reception systems;

(i) provision of all certificates and documentation on completion of works;

(j) any other electrical works requested by the client.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality criteria / Weighting: 60
Quality criterion - Name: Mobilisation / Weighting: 15
Quality criterion - Name: Managing the contract / Weighting: 15
Quality criterion - Name: Performance management / Weighting: 6.5
Quality criterion - Name: Customer care / Weighting: 5
Quality criterion - Name: ICT / Weighting: 15
Quality criterion - Name: Social value / Weighting: 3.5
Price - Weighting: 40
II.2.6)Estimated value
Value excluding VAT: 17 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Asbestos Removal

Lot No: 6
II.2.2)Additional CPV code(s)
45262660
90650000
II.2.3)Place of performance
NUTS code: UKI33
II.2.4)Description of the procurement:

The removal of asbestos following identification by asbestos surveying in council properties across the borough.

Services include:

(a) asbestos removal and remediation work to support responsive repairs;

(b) asbestos removal and remediation work to support planned, cyclical and capital works;

(c) asbestos removal and remediation work to support aids and adaptation works;

(d) asbestos removal and remediation work to support mechanical and engineering (M&E) works;

(e) asbestos removal and remediation work to support compliance works;

(f) asbestos removal and remediation work resulting from asbestos surveys not linked to works;

(g) collection of fly-tipped waste suspected to contain asbestos;

(h) management and supervision of all associated ancillary works;

(i) ad hoc asbestos surveying.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality criteria / Weighting: 60
Quality criterion - Name: Managing the contract / Weighting: 9
Quality criterion - Name: Quality of work / Weighting: 6
Quality criterion - Name: Performance / Weighting: 9
Quality criterion - Name: Communication / Weighting: 9
Quality criterion - Name: Scenarios / Weighting: 9
Quality criterion - Name: ICT / Weighting: 6
Quality criterion - Name: Customer care / Weighting: 9
Quality criterion - Name: Social value / Weighting: 3
Price - Weighting: 40
II.2.6)Estimated value
Value excluding VAT: 1 750 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 167-407688
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 04/12/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 11/12/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 01/05/2020
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: The High Court
Postal address: WC2A 2LL
Town: London
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

As set out in the UK Public Contracts Regulations 2015 (as amended).

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
01/11/2019
More Tenders »
Tender Details
Reference2019/S 214-524676
Award CriteriaThe most economic tender
ProcurementCompetitive procedure with negotiation
Main ActivitiesGeneral public services
Common Procurement VocabularyRepair and maintenance services
Drainage works
Roof repair
Asbestos-removal work
Other electrical installation work
Water plumbing work
Joinery and carpentry installation work
Repainting work
Asbestos removal services
Boiler installations
Gas appliance maintenance services
Repair and maintenance services of building installations
Electrical installation work
Repair and maintenance services of electrical machinery
apparatus and associated equipment
Installation services of television equipment
Electrical services
Date Published6th Nov 2019