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Beach cleaning services

Published 12/11/2019

Isle Of Wight

Country UK

Status Contract notice

CType Services

Tender Details
Reference2019/S 218-535331
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyBeach cleaning services
Date Published12th Nov 2019

Isle Of Wight

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Isle of Wight Council
Postal address: County Hall, High Street
Town: Newport
NUTS code: UKJ34
Postal code: PO30 1UD
Country: United Kingdom
Contact person: Mrs Vanessa Squibb
E-mail: vanessa.squibb@iow.gov.uk
Telephone: +44 1983821000

Internet address(es):

Main address: http://www.iwight.com

Address of the buyer profile: http://www.iwight.com

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Opportunities/Index
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Opportunities/Index
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Framework Agreement for Beach and Slipway Cleansing on the Isle of Wight

Reference number: DN427923
II.1.2)Main CPV code
90680000
II.1.3)Type of contract
Services
II.1.4)Short description:

The Isle of Wight Council invites tenders from suitably qualified suppliers to enter into a framework agreement for the provision of beach and slipway cleansing services on the isle of wight. The framework is to run from 1.4.2020 until 31.3.2025 with the option to extend for up to a further year at the sole discretion of the Authority. This is a non-exclusive, single supplier framework agreement available to the Authority and Isle of Wight Town and Parish Councils. See link for eligible town and parish Councils: http://www.iwight.com/parishcouncils/. The following cleansing services will be required:

— machine clean beaches (including slipways and beach steps),

— manual litter pick beaches,

— clear seaweed (normal amounts and abnormal amounts),

— sweeping of slipways and steps,

— slipway cleansing (Hot water jet spray system),

— provide skips for debris including siting and collections,

— management and waste collection and waste disposal from wire baskets and wall ring litter bins.

II.1.5)Estimated total value
Value excluding VAT: 541 422.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKJ34
II.2.4)Description of the procurement:

The Isle of Wight Council (‘the Authority’) invites tenders from suitably qualified suppliers (‘Potential Suppliers’) to enter into a framework agreement for the provision of beach and slipway cleansing services on the isle of wight.

The Authority is seeking a supplier to deliver beach and slipway cleansing services on the Isle of Wight at the 20 beach areas listed below. The framework will be a single supplier framework and it will only be available to the Authority and any Isle of Wight Town or Parish Council.

In accordance with Part IV of the Environmental Protection Act 1990, the Authority in its role as principal litter Authority, has the duty to ensure that all land in its direct control which is in the open air to which the public has clear access is kept free of litter and refuse, so far as practicable. This includes the area of beaches extending to 5 meters below the prevailing tide line.

It is required that the cleansing services are to be operated in accordance with the Defra Code of Practice on Litter and Refuse 2006, (hereafter referred to as ‘the Code’), at all Beach Areas set out below and that the cleansing services achieve a Grade B standard of cleansing services as set in the code.

The following cleansing services will be required:

— machine clean beaches (including slipways and beach steps),

— manual litter pick beaches,

— clear seaweed (normal amounts and abnormal amounts),

— sweeping of slipways and steps,

— slipway cleansing (Hot water jet spray system),

— provide skips for debris including siting and collections,

— management and waste collection and waste disposal from wire baskets and wall ring litter bins.

The cleansing services may only be provided the following 20 beach areas on the isle of wight:

— Gurnard,

— Cowes,

— East Cowes,

— Ryde West,

— Ryde East,

— Puckpool,

— Springvale,

— Seagrove Bay,

— Seaview,

— St Helens,

— Yaverland,

— Sandown,

— Lake,

— Shanklin,

— Bonchurch,

— Ventnor,

— Steephill Cove,

— Colwell,

— Freshwater,

— Rural locations in the West Wight area.

The framework agreement is to run from 1.4.2020 until 31.3.2025 with the option to extend for up to a further 1 year at the sole discretion of the Authority.

The Authority intends to call-off its requirements under the framework at the time of award of the framework agreement. The Authority’s call-off duration will be for a period of 5 years and may be extended at the sole discretion of the Authority for up to a further 12 months. The call-off contract is to run from 1.4.2020.

This is a non-exclusive, single supplier framework agreement and the Authority reserves the right to use an alternative route to market during the life of the framework agreement if it is deemed to be appropriate.

Isle of Wight Town and Parish Councils are eligible to use the framework and may create their own call-off contracts. The town and Parish Councils eligible for using the framework can be found from this link: http://www.iwight.com/parishcouncils/

Please note that there is no guarantee that the Isle of Wight Town and Parish Councils will use this framework agreement.

The closing date for receipt of tenders is 14.00 on 19.12.2019.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Mobilisation / Weighting: 5
Quality criterion - Name: Programme delivery / Weighting: 10
Quality criterion - Name: Staff and resources / Weighting: 6
Quality criterion - Name: Operational delivery – health and safety / Weighting: 6.5
Quality criterion - Name: Operational Delivery — Recycling / Weighting: 2.5
Quality criterion - Name: Communication and contract management / Weighting: 5
Quality criterion - Name: Social value / Weighting: 2.5
Quality criterion - Name: Carbon emissions / Weighting: 2.5
Price - Weighting: 60
II.2.6)Estimated value
Value excluding VAT: 541 422.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

There is the option to extend the framework agreement for up to a further 1 year at the sole discretion of the Authority.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The estimated value is for the total contract duration including any possible extension period and is based on historic usage of the framework. No value or volume of work is guaranteed. The duration of the contract stated above includes any possible extension period.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:

The framework is being let for 5 years with the option to extend for a further year due to the need to enable capital investment. The framework requires the need for specialist beach and slipway cleaning equipment and as there is no guarantee and limited call-off on beach cleaning usage, the longer framework term provides a greater opportunity to recover any capital costs.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 19/12/2019
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 19/12/2019
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

The Freedom of Information Act (FOI) 2000 which came into force on 1.1.2005 applies to the Authority. If any tenderer considers that any information supplied is commercially sensitive/confidential, this should be highlighted and reasons given. A schedule will be provided within the invitation to tender documents where tenderers can record and submit this information to the Authority. In such cases the relevant material will, in response to FOI requests, be examined in light of exemptions provided for in this Act. The contract shall be made in English and according to English Law and subject to the jurisdiction of the English Courts. To download the tender documents, interested parties must register their company on the ProContract portal. This contract opportunity can be searched by using reference number DN427923.

VI.4)Procedures for review
VI.4.1)Review body
Official name: The High Court
Postal address: The Strand
Town: London
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
08/11/2019
More Tenders »
Tender Details
Reference2019/S 218-535331
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyBeach cleaning services
Date Published12th Nov 2019