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Building-cleaning services

Published 12/11/2019

West Sussex (south West)

Country UK

Status Contract notice

CType Services

Tender Details
Reference2019/S 218-535385
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesEducation
Common Procurement VocabularyBuilding-cleaning services
Date Published12th Nov 2019

West Sussex (south West)

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Durrington Multi Academy Trust
Postal address: The Boulevard
Town: Worthing
NUTS code: UKJ27
Postal code: BN13 1JX
Country: United Kingdom
Contact person: Nigel Armstrong
E-mail: info@na-consultancy.co.uk
Telephone: +44 7900784030

Internet address(es):

Main address: https://durringtonhighschool.co.uk/

Address of the buyer profile: https://durringtonhighschool.co.uk/

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Worthing:-Building-cleaning-services./8GS9V2S7XE
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com/tenders/UK-title/8GS9V2S7XE
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.delta-esourcing.com/tenders/UK-title/8GS9V2S7XE
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Durrington Multi Academy Trust

II.1.2)Main CPV code
90911200
II.1.3)Type of contract
Services
II.1.4)Short description:

Durrington Multi Academy trust, comprising of Durrington High School and The Laurels Primary School, is requesting tender responses from suitably qualified cleaning contractors to deliver a daily, weekly, monthly, quarterly and periodic cleaning service to the college buildings. Contractors are asked to complete the relevant documentation and return to comply with the tender requirements. Further details can be found within the attached documents.

II.1.5)Estimated total value
Value excluding VAT: 620 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
90911200
II.2.3)Place of performance
NUTS code: UKJ27
Main site or place of performance:

West Sussex (South West).

II.2.4)Description of the procurement:

Durrington Multi Academy trust, comprising of Durrington High School and the Laurels Primary School, is requesting tender responses from suitably qualified cleaning contractors to deliver a daily, weekly, monthly, quarterly and periodic cleaning service to the college buildings. Contractors are asked to complete the relevant documentation and return to comply with the tender requirements. Further details can be found within the attached documents.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Contract management/staffing resource / Weighting: 35
Quality criterion - Name: Contractor/client reporting / Weighting: 10
Quality criterion - Name: Service expectations and delivery / Weighting: 20
Cost criterion - Name: 3 year supplied contract price / Weighting: 35
II.2.6)Estimated value
Value excluding VAT: 620 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2020
End: 31/03/2023
This contract is subject to renewal: yes
Description of renewals:

The initial contract is for 3 years with scope for extensions for a further period or periods of any duration, but in any case, the total duration of any extensions shall not exceed 24 months from the last day of the initial contract period.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

In the first instance, candidates should register with www.delta-esourcing.com and express an interest in the contract. A standard questionnaire will need to be completed and returned www.delta-esourcing.com as part ofthe request to participate process.

Candidates will need to provide as part of the request to participate process details of enrolment on professional or trade registers and details on whether bankruptcy, convictions of professional misconduct, none payment relating to social security contributions or taxes applies to the economic operator. Economic operators may be excluded from participation if any of these circumstances applies. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

In the 1st instance, candidates should register with www.delta-esourcing.com and express an interest in the contract. A standard questionnaire will need to be completed and returned to www.delta-esourcing.com as part of the standard questionnaire process.

Candidates will need to provide as part of the standard questionnaire process details of turnover, profit and capital and reserves for previous 3 years.

Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

Minimum level(s) of standards possibly required:

A statement of a minimum turnover level is detailed within the standard questionnaire documentation.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

In the first instance, candidates should register with www.delta-esourcing.com and express an interest in the contract. A standard questionnaire will need to be completed and returned (to www.delta-esourcing.com) as part of the standard questionnaire process.

Candidates will need to provide as part of the standard questionnaire process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

Minimum level(s) of standards possibly required:

A financial risk grid analysis will be evaluated on a pass/fail basis. Please see the explanation on page 8-9 of the standard questionnaire for further information.

Levels of insurance cover will be evaluated on a pass/fail basis. To pass this evaluation the suppliers must hold as a minimum or be willing to obtain the following levels of insurance cover:

— public liability insurance 5 000 000,00 GBP,

— employers liability insurance 5 000 000,00 GBP.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Planned and regular monthly, quarterly and annual contract review meeting will be pre-planned with the awarding contractor.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 12/12/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 12/12/2019
Local time: 12:00
Place:

Exeter

Information about authorised persons and opening procedure:

Delta online systems.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

30 months from contract start date, depending on whether extension periods are taken up.

VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Worthing:-Building-cleaning-services./8GS9V2S7XE

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/8GS9V2S7XE

GO Reference: GO-2019118-PRO-15558529

VI.4)Procedures for review
VI.4.1)Review body
Official name: Durrington Multi Academy Trust
Postal address: The Boulevard
Town: Worthing
Postal code: BN13 1JX
Country: United Kingdom
E-mail: info@na-consultancy.co.uk
Telephone: +44 7900784030

Internet address: https://durringtonhighschool.co.uk/

VI.4.2)Body responsible for mediation procedures
Official name: Durrington Multi Academy Trust
Postal address: The boulevard
Town: Worthing
Postal code: BN13 1JX
Country: United Kingdom
E-mail: info@na-consultancy.co.uk
Telephone: +44 7900784030

Internet address: https://durringtonhighschool.co.uk/

VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
08/11/2019
More Tenders »
Tender Details
Reference2019/S 218-535385
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesEducation
Common Procurement VocabularyBuilding-cleaning services
Date Published12th Nov 2019