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Cleaning services

Published 02/12/2019

South Yorkshire

Country UK

Status Contract notice

CType Services

Tender Details
Reference2019/S 232-569209
Award CriteriaThe most economic tender
ProcurementRestricted procedure
Main ActivitiesEconomic and financial affairs
Common Procurement VocabularyCleaning services
Accommodation
building and window cleaning services
Hygiene services
Date Published2nd Dec 2019

South Yorkshire

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Barnsley Doncaster Rotherham and Sheffield Combined Authority
National registration number: UKE3
Postal address: 11 Broad Street West
Town: Sheffield
NUTS code: UKE3
Postal code: S1 2BQ
Country: United Kingdom
E-mail: tendering@sypte.co.uk

Internet address(es):

Main address: www.sypte.co.uk/WhatWeDo/Contracts

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.sypte.co.uk/WhatWeDo/Contracts
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the following address:
Official name: tendering@sypte.co.uk
Postal address: 11 Broad Street West
Town: Sheffield
Postal code: S1 2BQ
Country: United Kingdom
E-mail: tendering@sypte.co.uk
NUTS code: UKE32

Internet address(es):

Main address: www.sypte.co.uk/WhatWeDo/Contracts

I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Economic and financial affairs

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of Cleaning Services at Sheffield City Region Head Office

II.1.2)Main CPV code
90910000
II.1.3)Type of contract
Services
II.1.4)Short description:

Provision of cleaning services at Sheffield City Region Head Office.

II.1.5)Estimated total value
Value excluding VAT: 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
90910000
90911000
85142300
II.2.3)Place of performance
NUTS code: UKE3
II.2.4)Description of the procurement:

The Sheffield City Region Mayoral Combined Authority (SCRMCA) is seeking the provision of janitorial, detail and periodic cleaning services including window cleaning for its Head Office Premises located at 11 Broad Street West, Sheffield, S1 2BQ.

The building comprises of 6 floors, with only 5 floors in consideration within this contract; ground, 1st, 3rd, 4th and 5th, which include a main reception area, open plan office space, multiple meeting rooms, kitchen areas, all toilet facilities and all communal lift lobby areas.

Access to the building for cleaning purposes is between the hours of 8.00 a.m.-8 p.m. Monday to Friday (excluding bank holidays). Staff, contractors and visitors can frequent the site between the hours of 7.00 a.m.-7 p.m. Monday to Friday, many staff work on a flexitime basis within this time band; with a maximum capacity of 320 if all were to be on site at the same time.

The annual estimated contract value is 125 000 GBP.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

May be renewed for up to 1 further year.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

As set out in the tender documentation.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 30/12/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 10/01/2020
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

3 or 4 years.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The estimated contract value stated in this notice is based on a 3-year plus 1 year renewal option total.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Barnsley Doncaster Rotherham and Sheffield Combined Authority
Postal address: 11 Broad Street West
Town: Sheffield
Postal code: S1 2BQ
Country: United Kingdom
E-mail: joe.gardner@sheffieldcityregion.org.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Barnsley Doncaster Rotherham and Sheffield Combined Authority
Postal address: 11 Broad Street West
Town: Sheffield
Postal code: S1 2BQ
Country: United Kingdom
E-mail: joe.gardner@sheffieldcityregion.org.uk
VI.5)Date of dispatch of this notice:
28/11/2019
More Tenders »
Tender Details
Reference2019/S 232-569209
Award CriteriaThe most economic tender
ProcurementRestricted procedure
Main ActivitiesEconomic and financial affairs
Common Procurement VocabularyCleaning services
Accommodation
building and window cleaning services
Hygiene services
Date Published2nd Dec 2019