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Supply services of personnel including temporary staff

Published 02/12/2019

Birmingham

Country UK

Status Contract notice

CType Services

Tender Details
Reference2019/S 232-569258
Award CriteriaThe most economic tender
ProcurementRestricted procedure
Main ActivitiesEducation
Common Procurement VocabularySupply services of personnel including temporary staff
Date Published2nd Dec 2019

Birmingham

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Birmingham City University
Postal address: Procurement Department, City Centre Campus, 1st Floor, Joseph Priestley Building, 6 Cardigan Street
Town: Birmingham
NUTS code: UKG31
Postal code: B4 7BD
Country: United Kingdom
Contact person: Professional Services Category Manager
E-mail: claire.donnelly@bcu.ac.uk

Internet address(es):

Main address: https://www.in-tendhost.co.uk/bcu/aspx/Home

I.2)Information about joint procurement
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: https://www.in-tendhost.co.uk/bcu/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.in-tendhost.co.uk/bcu/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

PS003 — Temporary and Permanent Agency Staff

Reference number: REF 00000409
II.1.2)Main CPV code
79620000
II.1.3)Type of contract
Services
II.1.4)Short description:

Birmingham City University (the University) has a framework requirement for temporary and permanent agency staff and is conducting this procurement using the restricted procedure. The aim of the framework is to provide a reliable and high standard quality of service delivery in placing agency workers within the University for temporary and permanent staff. The staff will be working in corporate roles across the 2 sites, the University campuses and the City South Faculty of Health, Education and Life Sciences. The services are divided into the following lots:

Lot 1: Administration;

Lot 2: IT:

Lot 2A IT operational;

Lot 2B design and development;

Lot 3:

Lot 3A: Qualified roles;

Lot 3B: part qualified and transactional;

Lot 4: HR;

Lot 5: legal;

Lot 6: estates and facilities;

Lot 7: executive recruitment.

II.1.5)Estimated total value
Value excluding VAT: 16 666 667.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Administrative Agency Staff

Lot No: 1 - Administrative
II.2.2)Additional CPV code(s)
79620000
II.2.3)Place of performance
NUTS code: UKG31
Main site or place of performance:

This lot will require suppliers that can meet high volumes of requests for job roles in a number of departments across the University that require staff to start at the same time.

II.2.4)Description of the procurement:

Administration staff will be working in corporate roles across the2 sites, the University campuses and the City South Faculty of Health, Education and Life Sciences.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

Refer to tender documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Refer to tender documents.

II.2)Description
II.2.1)Title:

IT Agency Staff

Lot No: 2 - IT
II.2.2)Additional CPV code(s)
79620000
II.2.3)Place of performance
NUTS code: UKG31
Main site or place of performance:

IT Staff will be working in corporate roles across the 2 sites, the University campuses and the City South Faculty of Health, Education and Life Sciences.

II.2.4)Description of the procurement:

— Lot 2A: Operational IT — This lot is for IT staff ranging from infrastructure engineers, system/business analysts, application analysts and security management specialists,

— Lot 2B: design and development — this lot is for IT staff for programme and project management, technical architects, business analysts, solution development and integration.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

Refer to tender documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Refer to tender documents.

II.2)Description
II.2.1)Title:

Finance and Procurement Agency Staff

Lot No: 3 - Finance and Procurement
II.2.2)Additional CPV code(s)
79620000
II.2.3)Place of performance
NUTS code: UKG31
Main site or place of performance:

Finance and procurement staff will be working in corporate roles across the 2 sites, the University campuses and the City South Faculty of Health, Education and Life Sciences.

II.2.4)Description of the procurement:

— Lot 3A: qualified roles in accountancy, management accountants, deputy management accountants and procurement,

— Lot 3A: part qualified and transactional — roles include: payroll, credit control and accounts payable staff and procurement support.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

Refer to tender documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Refer to tender documents.

II.2)Description
II.2.1)Title:

HR Agency Staff

Lot No: 4 - HR
II.2.2)Additional CPV code(s)
79620000
II.2.3)Place of performance
NUTS code: UKG31
Main site or place of performance:

Staff will be working in corporate roles across the 2 sites, the University campuses and the City South Faculty of Health, Education and Life Sciences.

II.2.4)Description of the procurement:

Roles include HR business partners and HR advisors.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

Refer to tender documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Refer to tender documents.

II.2)Description
II.2.1)Title:

Legal Agency Staff

Lot No: 5 - Legal
II.2.2)Additional CPV code(s)
79620000
II.2.3)Place of performance
NUTS code: UKG31
Main site or place of performance:

Staff will be working in corporate roles across the 2 sites, the University campuses and the City South Faculty of Health, Education and Life Sciences.

II.2.4)Description of the procurement:

Roles will include qualified legal staff solicitors and paralegals.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

Refer to tender documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Refer to tender documents.

II.2)Description
II.2.1)Title:

Estates and Facilities Agency Staff

Lot No: 6 - Estates and Facilities
II.2.2)Additional CPV code(s)
79620000
II.2.3)Place of performance
NUTS code: UKG31
Main site or place of performance:

Staff will be working in corporate roles across the 2 sites, the University campuses and the City South Faculty of Health, Education and Life Sciences.

II.2.4)Description of the procurement:

This requirement includes soft facilities management services which includes front line services and also hard facilities management services such as tradesman and building related roles. There is a requirement for candidates to have strong customer experience as these roles will be customer facing to students, staff and visitors.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

Refer to tender documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Refer to tender documents.

II.2)Description
II.2.1)Title:

Executive Agency Staff

Lot No: 7 - Executive Recruitment
II.2.2)Additional CPV code(s)
79620000
II.2.3)Place of performance
NUTS code: UKG31
Main site or place of performance:

Staff will be working in corporate roles across the 2 sites, the University campuses and the City South Faculty of Health, Education and Life Sciences.

II.2.4)Description of the procurement:

Each assignment will be competed with suppliers to provide the most suitable candidate at an appropriate cost within the required timeframe. The requirement will include but is not be limited to Executive Directors, Directors, CFOs and COOs.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

Refer to tender documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Refer to tender documents.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Not applicable.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Refer to tender documents.

III.2.2)Contract performance conditions:

Refer to tender documents.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 03/01/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 31/01/2020
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

40 months contract award date.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Birmingham City University use the Oracle the ERP System.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Birmingham City University
Postal address: University House, Bartholomew Row
Town: Birmingham
Postal code: B5 5JU
Country: United Kingdom
E-mail: Claire.Donnelly@bcu.ac.uk

Internet address: https://www.bcu/ac.uk/

VI.4.2)Body responsible for mediation procedures
Official name: Birmingham City University
Postal address: University House, Bartholomew Row
Town: Birmingham
Postal code: B5 5JU
Country: United Kingdom
E-mail: Claire.Donnelly@bcu.ac.uk

Internet address: https://www.in-tendhost.co.uk/bcu/aspx/Home

VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
27/11/2019
More Tenders »
Tender Details
Reference2019/S 232-569258
Award CriteriaThe most economic tender
ProcurementRestricted procedure
Main ActivitiesEducation
Common Procurement VocabularySupply services of personnel including temporary staff
Date Published2nd Dec 2019