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School cleaning services

Published 13/02/2020

Suffolk

Country UK

Status Contract notice

CType Services

Tender Details
Reference2020/S 031-073720
Award CriteriaThe most economic tender
ProcurementRestricted procedure
Main ActivitiesEducation
Common Procurement VocabularySchool cleaning services
Date Published13th Feb 2020

Suffolk

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: East Anglian Schools Trust
Postal address: Ransom Road
Town: Woodbridge
NUTS code: UKH14
Postal code: IP12 4JX
Country: United Kingdom
E-mail: tenders@litmuspartnership.co.uk
Telephone: +44 1276673880

Internet address(es):

Main address: https://www.eastanglianschoolstrust.co.uk/

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/respond/Q29P853A79
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

East Anglian Schools Trust — Cleaning Services Tender

II.1.2)Main CPV code
90919300
II.1.3)Type of contract
Services
II.1.4)Short description:

The successful supplier will be required to provide cleaning services for East Anglian Schools Trust (EAST) at the following schools:

— Kesgrave High School, Main Road, Kesgrave, Ipswich, Suffolk, IP5 2PB,

— Bungay High School, Queens Road, Bungay, Suffolk, NR35 1RW.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Kesgrave High School

Lot No: 1
II.2.2)Additional CPV code(s)
90919300
II.2.3)Place of performance
NUTS code: UKH14
Main site or place of performance:

Suffolk.

II.2.4)Description of the procurement:

The contract being offered commences on 1.8.2020 for an initial 3-year period (based on 1 + 1 + 1) and will operate on a fixed cost basis, with the option to extend for a further 2 x 1 year periods.

Please note that the successful supplier will pay The Litmus Partnership a consultancy fee on award of this contract, which will be to the value of 4 250 GBP plus VAT. This fee will be invoiced immediately after the 10-day standstill period ends on 29.6.2020. The total full fee will be paid by the successful supplier, in full to Litmus, by no later than 18.7.2020.

The approximate current annual value of this contract is:

— Kesgrave High School 155 000,00 GBP,

— Bungay High School 120 000,00 GBP.

Please note: suppliers may opt to quote for either 1 or both schools — the Trust may also choose to award the contract to 2 different suppliers.

It is anticipated that the number of schools in EAST may continue to grow during the course of this contract. The provision of cleaning services to these schools when they have joined will fall under the scope of this contract if required. The successful supplier/s will be expected to provide the cleaning services at these additional schools using the same costing model, ratios, etc. that were applied to the successful bid at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the Trust.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/08/2020
End: 31/07/2025
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

Minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

To respond to this opportunity please click here: https://litmustms.co.uk/respond/Q29P853A79

II.2)Description
II.2.1)Title:

Bungay High School

Lot No: 2
II.2.2)Additional CPV code(s)
90919300
II.2.3)Place of performance
NUTS code: UKH14
Main site or place of performance:

Suffolk.

II.2.4)Description of the procurement:

The contract being offered commences on 1.8.2020 for an initial 3-year period (based on 1 + 1 + 1) and will operate on a fixed cost basis, with the option to extend for a further 2 x 1 year periods.

Please note that the successful supplier will pay The Litmus Partnership a consultancy fee on award of this contract, which will be to the value of 4 250 GBP plus VAT. This fee will be invoiced immediately after the 10-day standstill period ends on 29.6.2020. The total full fee will be paid by the successful supplier, in full to Litmus, by no later than 18.7.2020.

The approximate current annual value of this contract is:

— Kesgrave High School 155 000,00 GBP,

— Bungay High School 120 000,00 GBP.

Please note: suppliers may opt to quote for either 1 or both schools — the Trust may also choose to award the contract to 2 different suppliers.

It is anticipated that the number of schools in East may continue to grow during the course of this contract. The provision of cleaning services to these schools when they have joined will fall under the scope of this contract if required. The successful supplier/s will be expected to provide the cleaning services at these additional schools using the same costing model, ratios, etc. that were applied to the successful bid at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the Trust.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/08/2020
End: 31/07/2025
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

Minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process.

Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

To respond to this opportunity please click here: https://litmustms.co.uk/respond/3K2DDF7F7F

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 13/03/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 10/04/2020
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=471545551

Go reference: GO-2020210-PRO-15969157

VI.4)Procedures for review
VI.4.1)Review body
Official name: East Anglian Schools Trust
Town: Woodbridge
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
10/02/2020
More Tenders »
Tender Details
Reference2020/S 031-073720
Award CriteriaThe most economic tender
ProcurementRestricted procedure
Main ActivitiesEducation
Common Procurement VocabularySchool cleaning services
Date Published13th Feb 2020