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Building-cleaning services

Published 13/02/2020

Oxfordshire

Country UK

Status Contract notice

CType Services

Tender Details
Reference2020/S 031-073746
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesEducation
Common Procurement VocabularyBuilding-cleaning services
Date Published13th Feb 2020

Oxfordshire

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Oxford Schools — Part of United Learning
Postal address: Pegasus Primary School, Field Avenue
Town: Oxford
NUTS code: UKJ14
Postal code: OX4 6RG
Country: United Kingdom
Contact person: Nigel Armstrong
E-mail: info@na-consultancy.co.uk
Telephone: +44 7900784030

Internet address(es):

Main address: https://unitedlearning.org.uk/

Address of the buyer profile: https://unitedlearning.org.uk/

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Oxford:-Building-cleaning-services./E4HP8NEDFV
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com/tenders/UK-title/E4HP8NEDFV
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.delta-esourcing.com/tenders/UK-title/E4HP8NEDFV
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Oxford Schools — Part of United Learning

II.1.2)Main CPV code
90911200
II.1.3)Type of contract
Services
II.1.4)Short description:

Oxford Schools, comprising of Pegasus Primary, Orchard Meadow Primary and Windale Primary Schools are looking for a service provider to manage their cleaning services to named schools providers must be able to demonstrate their capability to deliver the services via the documentation to be submitted, this service requirement will include the daily, weekly, monthly service requirements as well as managing TUPE/LGPS processes for the current staff.

II.1.5)Estimated total value
Value excluding VAT: 510 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
90911200
II.2.3)Place of performance
NUTS code: UKJ14
Main site or place of performance:

Oxfordshire.

II.2.4)Description of the procurement:

Oxford Schools, comprising of Pegasus Primary, Orchard Meadow Primary and Windale Primary Schools are looking for a service provider to manage their cleaning services to named schools providers must be able to demonstrate their capability to deliver the services via the documentation to be submitted, this service requirement will include the daily, weekly, monthly service requirements as well as managing TUPE/LGPS processes for the current staff.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 510 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/07/2020
End: 31/07/2023
This contract is subject to renewal: yes
Description of renewals:

The initial contract is for 3 years with scope for extensions for a further period or periods of any duration, but in any case, the total duration of any extensions shall not exceed 24 months from the last day of the initial contract period.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

In the first instance, candidates should register with www.delta-esourcing.com and express an interest in the contract. A standard questionnaire/and ITT returns will need to be completed and returned www.delta-esourcing.com as part of the request to participate process.

Candidates will need to provide as part of the request to participate process details of enrolment on professional or trade registers and details on whether bankruptcy, convictions of professional misconduct, none payment relating to social security contributions or taxes applies to the economic operator. Economic operators may be excluded from participation if any of these circumstances applies.

Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

In the first instance, candidates should register with www.delta-esourcing.com and express an interest in the contract. A standard questionnaire/and ITT returns will need to be completed and returned www.delta-esourcing.com as part of the request to participate process.

Candidates will need to provide as part of the standard questionnaire process details of turnover, profit and capital and reserves for previous 3 years.

Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

Minimum level(s) of standards possibly required:

A statement of a minimum turnover level is detailed within the standard questionnaire documentation.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

In the first instance, candidates should register with www.delta-esourcing.com and express an interest in the contract. A standard questionnaire/and ITT returns will need to be completed and returned www.delta-esourcing.com as part of the request to participate process.

Candidates will need to provide as part of the standard questionnaire process evidence of business quality standards, accreditation and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

Minimum level(s) of standards possibly required:

SQ risk grid status will be evaluated on a pass/fail basis. Please see the explanation on page 8-9 of the SQ for further information.

Levels of insurance cover will be evaluated on a pass/fail basis. To pass this evaluation the suppliers must hold as a minimum or be willing to obtain the following levels of insurance cover:

— public liability insurance 5 000 000,00 GBP,

— employers liability insurance 5 000 000,00 GBP.

III.1.5)Information about reserved contracts
The execution of the contract is restricted to the framework of sheltered employment programmes
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Planned and regular monthly, quarterly and annual contract review meeting will be pre-planned with the awarding contractor.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 13/03/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 13/03/2020
Local time: 12:00
Place:

Exeter.

Information about authorised persons and opening procedure:

Via Delta eSourcing online procedures.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

SQ risk grid status will be evaluated on a pass/fail basis. Please see the explanation on page 8-9 of the SQ for further information. Levels of insuran

VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Oxford:-Building-cleaning-services./E4HP8NEDFV

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/E4HP8NEDFV

Go reference: GO-2020211-PRO-15972442

VI.4)Procedures for review
VI.4.1)Review body
Official name: Pegasus Primary School
Postal address: Field Avenue
Town: Oxford
Postal code: OX4 6RG
Country: United Kingdom
E-mail: info@na-consultancy.co.uk
Telephone: +44 7900784030

Internet address: https://www.pegasusprimary.com/

VI.4.2)Body responsible for mediation procedures
Official name: Pegasus Primary School
Postal address: Field Avenue
Town: Oxford
Postal code: OX4 6RG
Country: United Kingdom
E-mail: info@na-consutlancy.co.uk
Telephone: +44 7900784030

Internet address: https://www.pegasusprimary.com/

VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
11/02/2020
More Tenders »
Tender Details
Reference2020/S 031-073746
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesEducation
Common Procurement VocabularyBuilding-cleaning services
Date Published13th Feb 2020