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School cleaning services

Published 14/02/2020

Bedfordshire and Hertfordshire

Country UK

Status Contract notice

CType Services

Tender Details
Reference2020/S 032-076459
Award CriteriaThe most economic tender
ProcurementRestricted procedure
Main ActivitiesEducation
Common Procurement VocabularySchool cleaning services
Date Published14th Feb 2020

Bedfordshire and Hertfordshire

Country UK

Status Contract notice

CType Services

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Sharnbrook Academy Federation
Postal address: Odell Road
Town: Sharnbrook
NUTS code: UKH2
Postal code: MK44 1JL
Country: United Kingdom
Telephone: +44 1276673880

Internet address(es):

Main address:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

Sharnbrook Academy Federation ~ Cleaning Services Tender

II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

The successful supplier will be required to provide cleaning services for Sharnbrook Academy Federation.

The SAF is a Multi-Academy Trust that exists to provide an outstanding education for all students, ‘putting their progress at the heart of everything we do’.

The SAF consists of five schools where four of these schools (as below) are included within this tender project. The fifth school or any other schools that may join this Trust during the course of this contract may, at the discretion of the Client, be added to this cleaning contract.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKH2
Main site or place of performance:

Bedfordshire and Hertfordshire.

II.2.4)Description of the procurement:

The successful supplier will be required to provide cleaning services for Sharnbrook Academy Federation at: Sharnbrook Academy; Lincroft Academy; Harrold Primary Academy; Great Ouse Primary Academy.

The tender project is seeking to appoint an established and proven supplier whose commitment, initiative and innovation will be welcomed for the provision of cleaning services within the facilities for four schools in SAF, with the potential for the fifth school in SAF coming on board during the contract. The high-quality service levels proposed will ensure excellent standards throughout, resulting in a pleasant environment to enable our staff to deliver excellent teaching and learning for students at our schools.

The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide schools that are fit for purpose, clean and sanitary. The client requires the supplier to be extremely proactive in the management of the contract, thus ensuring that all specifications are rigorously achieved and that the frequency and depth of cleans is as detailed within the tender specification.

The contract being tendered is for 3 years in duration from 1.8.2020 until 31.7.2023 with an option to extend for up to a further 2 years, at the discretion of the client. The contract will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment; effective cleaning methods, high quality health and safety training for operatives, robust monitoring and supervision structures, with BICSc standards being achieved, as a minimum. The supplier will ensure that the highest levels of cleanliness are maintained in all areas at all times and that the effectiveness of the cleaning operatives is managed robustly to enhance their productivity moving forward into the new contract term.

— the total value of the current cleaning provision across these 4 schools within the SAF is 355 000 GBP per annum and therefore the value of the contract over the maximum 5-year term is 1 775 000 GBP,

— please be advised that the Trust has a minimum requirement for a supplier’s employers liability/public liability and professional indemnity insurance of 10 000 000 GBP,

— the minimum annual turnover your organisation must have achieved to be accepted onto this project is 1 000 000 GBP.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/08/2020
End: 31/07/2025
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

To respond to this opportunity please click here:

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 13/03/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 27/03/2020
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:

Go reference: GO-2020211-PRO-15972524

VI.4)Procedures for review
VI.4.1)Review body
Official name: Sharnbrook Academy Federation
Town: Sharnbrook
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
More Tenders »
Tender Details
Reference2020/S 032-076459
Award CriteriaThe most economic tender
ProcurementRestricted procedure
Main ActivitiesEducation
Common Procurement VocabularySchool cleaning services
Date Published14th Feb 2020