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Repair and maintenance services of electrical and mechanical building installations

Published 14/02/2020

Surrey, East and West Sussex

Country UK

Status Contract notice

CType Services

Tender Details
Reference2020/S 032-076469
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyRepair and maintenance services of electrical and mechanical building installations
Repair and maintenance services
Date Published14th Feb 2020

Surrey, East and West Sussex

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Elmbridge Borough Council
Postal address: Civic Centre
Town: Esher
NUTS code: UKJ2
Postal code: KT10 9SD
Country: United Kingdom
Contact person: Rose Ngonyama
E-mail: rngonyama@elmbridge.gov.uk
Telephone: +44 1372474474

Internet address(es):

Main address: http://www.elmbridge.gov.uk

Address of the buyer profile: https://www.sesharedservices.org.uk/esourcing

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/sesharedservices/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/sesharedservices/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

EBC MC MechanicalServices

Reference number: EBC - 030362
II.1.2)Main CPV code
50710000
II.1.3)Type of contract
Services
II.1.4)Short description:

M and E services which the Council may vary the requirements over the period of the contract:

— statutory testing,

— planned periodic inspection and maintenance of:

—— remedial works;

—— responsive repairs;

—— Elmbridge Civic Centre;

—— Esher;

—— Elmbridge Community Hub, Walton on Thames;

—— public conveniences;

—— centres for the community;

—— recreation ground pavilions;

—— cemeteries;

—— Walton Excel STP pavilion;

—— Elmbridge Museum Store;

—— electricity;

—— public halls;

—— Rangers' Hut;

—— saddler's ride pumping station;

—— cowey sale pumping station;

—— war memorials;

—— Xmas tree feeder pillars.

II.1.5)Estimated total value
Value excluding VAT: 2 225 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 3
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description
II.2.1)Title:

Mechanical and Electrical Services

Lot No: 1 (one)
II.2.2)Additional CPV code(s)
50000000
II.2.3)Place of performance
NUTS code: UKJ2
Main site or place of performance:

Elmbridge Borough.

II.2.4)Description of the procurement:

To procure services for the supply of reactive and cyclical works.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 225 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 18/05/2020
End: 19/05/2025
This contract is subject to renewal: yes
Description of renewals:

Contract term is for 5 years with the option to extend by 2 years at the sole discretion of the Council in agreement with the successful bidder.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

II.2)Description
II.2.1)Title:

Mechanical Services

Lot No: 2 (two)
II.2.2)Additional CPV code(s)
50000000
II.2.3)Place of performance
NUTS code: UKJ2
Main site or place of performance:

Elmbridge Borough.

II.2.4)Description of the procurement:

Mechanical services provision for Elmbridge Borough Council.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 18/05/2020
End: 19/05/2025
This contract is subject to renewal: yes
Description of renewals:

This is a 5-year contract with option to extend by 2 years at the sole discretion of the Council in agreement with the successful bidder.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

II.2)Description
II.2.1)Title:

Electrical Services

Lot No: 3 (Three)
II.2.2)Additional CPV code(s)
50000000
II.2.3)Place of performance
NUTS code: UKJ2
Main site or place of performance:

Elmbridge Borough.

II.2.4)Description of the procurement:

To procure services for the supply of reactive and cyclical works.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 18/05/2020
End: 19/05/2025
This contract is subject to renewal: yes
Description of renewals:

Contract term is for 5 years with the option to extend by 2 years at the sole discretion of the Council in agreement with the successful bidder.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

All such conditions, if any, are in the tender documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Any such conditions and qualification will be in the tender documents.

III.2.2)Contract performance conditions:

Any such conditions will be in the tender documents.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 16/03/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 16/03/2020
Local time: 12:02
Place:

Elmbridge Borough Council. Tenders will be open post the submission date. No late responses will be considered.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

When tender is live all communication with the Council should be via the portal — https://in-tendhost.co.uk/sesharedservices/aspx/Home

VI.4)Procedures for review
VI.4.1)Review body
Official name: Elmbridge Borough Council
Postal address: Civic Centre
Town: Esher
Postal code: KT10 9SD
Country: United Kingdom
E-mail: procurement@elmbridge.gov.uk
Telephone: +44 1372474474

Internet address: https://www.elmbridge.gov.uk/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
10/02/2020
More Tenders »
Tender Details
Reference2020/S 032-076469
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyRepair and maintenance services of electrical and mechanical building installations
Repair and maintenance services
Date Published14th Feb 2020