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Petroleum products, fuel, electricity and other sources of energy

Published 20/02/2020

North East (england)

Country UK

Status Contract notice

CType Supplies

Tender Details
Reference2020/S 036-086314
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyPetroleum products
fuel
electricity and other sources of energy
Date Published20th Feb 2020

North East (england)

Country UK

Status Contract notice

CType Supplies

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Association of North East Councils Ltd trading as NEPO (Central Purchasing Body)
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
NUTS code: UKC
Postal code: NE1 3AF
Country: United Kingdom
Contact person: Kadie Boon
E-mail: kadie.boon@nepo.org
Telephone: +44 7585986231

Internet address(es):

Main address: www.nepo.org

Address of the buyer profile: www.nepo.org

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.nepo.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

NEPO307 Supply of Liquid Fuels

Reference number: NEPO307
II.1.2)Main CPV code
09000000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The Association of North East Councils Trading as the North East Procurement Organisation (NEPO) is seeking tenders for the supply of liquid fuels. Suppliers will be required to supply diesel, gasoil, petrol, kerosene and Adblue to specific locations in the North East. The framework agreement will also be available for national use. Suppliers must also ensure adherence to current licencing and to meet current environmental legislation. The framework will also include the provision for ancillary services like marine oil and tank management systems.

II.1.5)Estimated total value
Value excluding VAT: 160 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Lot 1: Durham

Lot No: 1
II.2.2)Additional CPV code(s)
09000000
II.2.3)Place of performance
NUTS code: UK
NUTS code: UKC
II.2.4)Description of the procurement:

NEPO are using an Open procedure for the procurement of this framework agreement The opportunity can be accessed via the NEPO eTendering system. The framework agreement is divided into 4 individual lots. Each of the 4 lots includes the requirements of all fuel types in a specific Sub-Region in the North East. The call-off process for a non-North East Based NEPO associate member will be detailed under the retention and growth section within the invitation to tender. Tenderers are invited to submit a tender for one lot, multiple lots or all lots. NEPO intend to award 3 suppliers onto each lot, the first supplier will be the Primary Supplier (Rank 1). Orders will only be placed with the second (Rank 2) and third (Rank 3) supplier should the Rank 1 supplier be unable to deliver.

Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTendering System. If not already registered, suppliers should register on the NEPO eTendering system at https://procontract.due-north.com/Register tender responses must be submitted using the link above. Tender responses submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your tender response, please contact the System Support Team on 03300050352. For non time-critical issues, such as passwords, general account queries and location of information etc, please contact the Proactis Supplier Support Helpdesk Ticketing System (http:proactis.kayako.com/) and select ProContract V3 Support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactis.com This will automatically log a support ticket on the Proactis supplier support Helpdesk. Successful suppliers will enter into a framework agreement in a form which is set out in the procurement documents. NEPO does not give any guarantee and/or warrant the actual value of services which will be places with the successful suppliers by any client using the framework agreement pursuant to this process and accepts no liability thereof.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40 %
Cost criterion - Name: Price / Weighting: 60 %
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This framework agreement will be a direct replacement for the current NEPO307 supply of liquid fuels framework and it is anticipated that the succeeding framework agreement will be subject to future renewals. The framework contract period includes a 24 months with the option to extend for a further 24 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 2: Northumberland

Lot No: 2
II.2.2)Additional CPV code(s)
09000000
II.2.3)Place of performance
NUTS code: UK
NUTS code: UKC
II.2.4)Description of the procurement:

NEPO are using an Open procedure for the procurement of this framework agreement the opportunity can be accessed via the NEPO eTendering system. The framework agreement is divided into 4 individual lots. Each of the 4 lots includes the requirements of all fuel types in a specific Sub-Region in the North East. The call-off process for a non-North East Based NEPO associate member will be detailed under the retention and growth section within the invitation to tender. Tenderers are invited to submit a tender for one lot, multiple lots or all lots. NEPO intend to award 3 suppliers onto each lot, the first supplier will be the primary supplier (Rank 1). Orders will only be placed with the second (Rank 2) and third (Rank 3) supplier should the Rank 1 supplier be unable to deliver.

Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTendering System. If not already registered, Suppliers should register on the NEPO eTendering system at https://procontract.due-north.com/Register tender responses must be submitted using the link above. Tender responses submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your tender response, please contact the system support team on 03300050352. For non time-critical issues, such as passwords, general account queries and location of information etc, please contact the Proactis Supplier Support Helpdesk Ticketing System (http:proactis.kayako.com/) and select ProContract V3 Support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactis.com This will automatically log a support ticket on the Proactis Supplier Support Helpdesk. Successful suppliers will enter into a framework agreement in a form which is set out in the procurement documents. NEPO does not give any guarantee and/or warrant the actual value of services which will be places with the successful suppliers by any client using the framework agreement pursuant to this process and accepts no liability thereof.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40 %
Cost criterion - Name: Price / Weighting: 60 %
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This framework agreement will be a direct replacement for the current NEPO307 supply of liquid fuels framework and it is anticipated that the succeeding framework agreement will be subject to future renewals. The framework contract period includes a 24 months with the option to extend for a further 24 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 3: Tyne and Wear

Lot No: 3
II.2.2)Additional CPV code(s)
09000000
II.2.3)Place of performance
NUTS code: UK
NUTS code: UKC
II.2.4)Description of the procurement:

NEPO are using an open procedure for the procurement of this framework agreement The opportunity can be accessed via the NEPO eTendering system. The framework agreement is divided into 4 individual lots. Each of the 4 lots includes the requirements of all fuel types in a specific Sub-Region in the North East. The call-off process for a non-North East Based NEPO associate member will be detailed under the retention and growth section within the invitation to tender. Tenderers are invited to submit a tender for one lot, multiple lots or all lots. NEPO intend to award 3 suppliers onto each lot, the first supplier will be the primary supplier (Rank 1). Orders will only be placed with the second (Rank 2) and third (Rank 3)Supplier should the Rank 1 supplier be unable to deliver.

Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTendering System. If not already registered, Suppliers should register on the NEPO eTendering system at https://procontract.due-north.com/Register tender responses must be submitted using the link above. Tender responses submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your tender response, please contact the system support team on 03300050352. For non time-critical issues, such as passwords, general account queries and location of information etc, please contact the Proactis Supplier Support Helpdesk Ticketing System (http:proactis.kayako.com/) and select ProContract V3 Support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactis.com This will automatically log a support ticket on the Proactis supplier support Helpdesk. successful suppliers will enter into a framework agreement in a form which is set out in the procurement documents. NEPO does not give any guarantee and/or warrant the actual value of services which will be places with the successful suppliers by any client using the framework agreement pursuant to this process and accepts no liability thereof.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40 %
Cost criterion - Name: Price / Weighting: 60 %
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This framework agreement will be a direct replacement for the current NEPO307 supply of liquid fuels, it is anticipated that the succeeding framework agreement will be subject to future renewals. The framework contract period includes a 24 months with the option to extend for a further 24 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 4: Tees Valley

Lot No: 4
II.2.2)Additional CPV code(s)
09000000
II.2.3)Place of performance
NUTS code: UK
NUTS code: UKC
II.2.4)Description of the procurement:

NEPO are using an open procedure for the procurement of this framework agreement the opportunity can be accessed via the NEPO eTendering system. The framework agreement is divided into 4 individual lots. Each of the 4 lots includes the requirements of all fuel types in a specific Sub-Region in the North East. The call-off process for a non-North East Based NEPO associate member will be detailed under the retention and growth section within the invitation to tender. Tenderers are invited to submit a tender for one lot, multiple lots or all lots. NEPO intend to award 3 suppliers onto each lot, the first supplier will be the primary supplier (Rank 1). Orders will only be placed with the second (Rank 2) and third (Rank 3) supplier should the Rank 1 Supplier be unable to deliver.

Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTendering System. If not already registered, suppliers should register on the NEPO eTendering system at https://procontract.due-north.com/Register tender responses must be submitted using the link above. Tender responses submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your tender response, please contact the system support team on 03300050352. For non time-critical issues, such as passwords, general account queries and location of information etc, please contact the Proactis supplier support Helpdesk ticketing system (http:proactis.kayako.com/) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactis.com This will automatically log a support ticket on the Proactis supplier support Helpdesk. Successful suppliers will enter into a framework agreement in a form which is set out in the procurement documents. NEPO does not give any guarantee and/or warrant the actual value of services which will be places with the successful suppliers by any client using the framework agreement pursuant to this process and accepts no liability thereof.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40 %
Cost criterion - Name: Price / Weighting: 60 %
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This framework agreement will be a direct replacement for the current NEPO307 supply of liquid fuels, it is anticipated that the succeeding framework agreement will be subject to future renewals. The framework contract period includes a 24 months with the option to extend for a further 24 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 182-442409
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 26/03/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 26/03/2020
Local time: 12:00
Information about authorised persons and opening procedure:

Legal representatives from Gateshead Metropolitan Council will be responsible for opening tender responses.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

12 - 24 months from the framework agreement expiry date.

VI.2)Information about electronic workflows
VI.3)Additional information:

NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). The agreement will be available for use by all NEPO Members. A list of member organisations is available in the about section of the NEPO website at: www.nepo.org

This agreement will also be made available to all current and future NEPO Associate Members. Current Associate Members are listed in the Associate Member section of the NEPO website at: www.nepo.org/associate-membership/list

NEPO intends to make the resulting agreement available for use by all contracting authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to government departments and their agencies, non-departmental public bodies, central government, NHS bodies, local authorities, emergency services, coastguard emergency services, educational establishments, registered social landlords and registered charities who have a need to purchase the above services.

Please see the following websites for further details:

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

https://www.gov.uk/government/organisations/department-for-education

https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies

http://www.schoolswebdirectory.co.uk/localauthorities.php

http://www.ukschoolsdirectory.net

https://www.gov.uk/find-school-in-england

https://education.gov.scot/ParentZone

http://hwb.wales.gov.uk/

https://www.education-ni.gov.uk/

https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development

http://unistats.direct.gov.uk/institutions/

http://www.hefce.ac.uk/workprovide/unicoll/heis/

http://www.hefce.ac.uk/workprovide/unicoll/fecs/

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

http://www.scottishambulance.com/TheService/organised.aspx

http://www.hscni.net/index.php?link=trusts

http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

https://www.gov.uk/government/organisations

http://www.northernireland.gov.uk/gov.htm

http://www.nidirect.gov.uk/local-councils-in-northern-ireland

http://www.scotland.gov.uk/Publications/2012/02/2421/1

https://www.communities-ni.gov.uk/contact

https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies

https://www.ons.gov.uk/

https://www.police.uk/forces/

http://www.police-information.co.uk/index.html

http://www.psni.police.uk/index.htm

http://www.scotland.police.uk/

https://www.gov.uk/government/organisations/maritime-and-coastguard-agency http://www.fireservice.co.uk/information/ukfrs

http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland

http://www.fire.org.uk/fire-brigades.html

http://www.nifrs.org/areas-districts/

http://www.firescotland.gov.uk/your-area.aspx

https://www.gov.uk/government/publications/current-registered-providers-of-social-housing

http://directory.scottishhousingregulator.gov.uk/pages/default.aspx

https://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=en

https://www.nidirect.gov.uk/contacts/housing-associations

http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx

http://www.oscr.org.uk/

https://idea.org.uk/ http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx

http://www.sell2wales.gov.uk/Search/search_Auth.aspx

http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644

A complete list of permissible users is shown on the NEPO website below:

https://www.nepo.org/associate-membership/permissible-users

Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.

Further information can be found at: www.nepo.org

VI.4)Procedures for review
VI.4.1)Review body
Official name: NEPO
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
E-mail: Kadie.Boon@nepo.org
Telephone: +44 7585986231

Internet address: www.nepo.org

VI.4.2)Body responsible for mediation procedures
Official name: NEPO
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
E-mail: Kadie.Boon@nepo.org
Telephone: +44 7585986231

Internet address: www.nepo.org

VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Official name: NEPO
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
E-mail: Kadie.Boon@nepo.org
Telephone: +44 7585986231

Internet address: www.nepo.org

VI.5)Date of dispatch of this notice:
17/02/2020
More Tenders »
Tender Details
Reference2020/S 036-086314
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyPetroleum products
fuel
electricity and other sources of energy
Date Published20th Feb 2020