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Motion picture and video services

Published 24/03/2020

South Yorkshire

Country UK

Status Contract notice

CType Services

Tender Details
Reference2020/S 059-142745
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyMotion picture and video services
Graphic design services
Design consultancy services
Specialty design services
Design support services
Entertainment film and video-tape production
Entertainment video-tape production
Services in connection with motion-picture and video-tape production
Motion-picture or video-tape distribution services
Video-tape projection services
Advertising video-tape production
Information video-tape production
Entertainment services
Training-film and video-tape production
Date Published24th Mar 2020

South Yorkshire

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Barnsley Metropolitan Borough Council
Postal address: Westgate Plaza One, PO Box 601
Town: Barnsley
NUTS code: UKE
Postal code: S70 9FA
Country: United Kingdom
Contact person: Mrs Charlotte Watson
E-mail: Charlottewatson@barnsley.gov.uk
Telephone: +44 1226787533

Internet address(es):

Main address: https://www.yortender.co.uk

Address of the buyer profile: https://www.yortender.co.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.yortender.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.yortender.co.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

The Provision of Graphic Design, Video and Animation

Reference number: DN468921
II.1.2)Main CPV code
92100000
II.1.3)Type of contract
Services
II.1.4)Short description:

Barnsley Council is looking to set up a framework agreement across 7 Lots with up to 15 suppliers per lot, with organisations, companies, and freelancers who will work in collaboration with the Communications and Marketing team to deliver high quality, innovative, creative and value for money design, video and animation. Organisations, companies, and freelancers will be commissioned by the communications and marketing team to undertake activities that deliver the services required by business units across the Council. Graphic design and video service include (but not limited to):

— adverts (press and magazine)

— booklets/brochures

— document covers/style guides

— diagrams/charts/graphs/infographics

— direct marketing (leaflets and flyers)

— event/exhibition Dwork (posters/banners/displays)

— folders/conference packs/binders

— newsletters

— video

— animation

— promotional items

— signage

— stationery

— templates.

Organisations, companies, and freelancers are welcome to tender for the framework if they provide graphic design, video or animation services individually or collectively.

II.1.5)Estimated total value
Value excluding VAT: 520 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot Services within Lot

1) Graphic Design Works (posters, leaflets, social media, strategies etc.).

2) Campaign Concept Design (client meetings, production of concept, delivery of concept).

3) All Graphic Design and Concept Design Work (delivery of all options under Lot 1 and Lot 2).

4) Video and Animation Services.

5) Video and Animation Services and Graphic Design Work (delivery of all options under Lot 1 and Lot 4).

6) Video and Animation Services and Concept Design Work (delivery of all options under Lot 2 and Lot 4).

7) All Options (delivery of all options in Lots 1, 2 and 4).

II.2)Description
II.2.1)Title:

Graphic Design Works

Lot No: 1
II.2.2)Additional CPV code(s)
79822500
II.2.3)Place of performance
NUTS code: UKE3
II.2.4)Description of the procurement:

Graphic Design Works (posters, leaflets, social media, strategies etc.)

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
Value excluding VAT: 200 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Initial contact period is for 24 month with optional renewal 2 x 12 month extensions a total of 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Campaign Concept Design

Lot No: 2
II.2.2)Additional CPV code(s)
79415200
79822500
II.2.3)Place of performance
NUTS code: UKE3
II.2.4)Description of the procurement:

Campaign Concept Design (client meetings, production of concept, delivery of concept).

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
Value excluding VAT: 200 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Initial contact period is for 24 month with optional renewal 2 x 12 month extensions a total of 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

All Graphic Design and Concept Design Work

Lot No: 3
II.2.2)Additional CPV code(s)
79930000
79933000
II.2.3)Place of performance
NUTS code: UKE3
II.2.4)Description of the procurement:

All Graphic Design and Concept Design Work (delivery of all options under Lot 1 and Lot 2).

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
Value excluding VAT: 100 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Initial contact period is for 24 month with optional renewal 2 x 12 month extensions a total of 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Video and Animation Services

Lot No: 4
II.2.2)Additional CPV code(s)
92111300
92111320
92112000
92120000
92140000
II.2.3)Place of performance
NUTS code: UKE3
II.2.4)Description of the procurement:

Video and Animation Services

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
Value excluding VAT: 120 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Initial contact period is for 24 month with optional renewal 2 x 12 month extensions a total of 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Video and Animation Services and Graphic Design Work

Lot No: 5
II.2.2)Additional CPV code(s)
92111220
92111260
92111300
92111320
II.2.3)Place of performance
NUTS code: UKE3
II.2.4)Description of the procurement:

Video and Animation Services and Graphic Design Work (delivery of all options under Lot 1 and Lot 4).

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
Value excluding VAT: 80 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Initial contact period is for 24 month with optional renewal 2 x 12 month extensions total of 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Video and Animation Services and Concept Design Work

Lot No: 6
II.2.2)Additional CPV code(s)
92300000
II.2.3)Place of performance
NUTS code: UKE3
II.2.4)Description of the procurement:

Video and Animation Services and Concept Design Work (delivery of all options under Lot 2 and Lot 4).

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
Value excluding VAT: 100 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Initial contact period is for 24 month with optional renewal 2 x 12 month extensions total of 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

All Options (Lots 1 - 6)

Lot No: 7
II.2.2)Additional CPV code(s)
92111100
92111220
92111300
II.2.3)Place of performance
NUTS code: UKE3
II.2.4)Description of the procurement:

All Options (delivery of all options in Lots 1, 2 and 4).

Graphic Design Works (posters, leaflets, social media, strategies etc.).

Campaign Concept Design (client meetings, production of concept, delivery of concept).

Video and Animation Services.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Initial contact period is for 24 month with optional renewal 2 x 12 month extensions total of 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 17/04/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 17/04/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: The High Court
Postal address: The Strand
Town: London
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
20/03/2020
More Tenders »
Tender Details
Reference2020/S 059-142745
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyMotion picture and video services
Graphic design services
Design consultancy services
Specialty design services
Design support services
Entertainment film and video-tape production
Entertainment video-tape production
Services in connection with motion-picture and video-tape production
Motion-picture or video-tape distribution services
Video-tape projection services
Advertising video-tape production
Information video-tape production
Entertainment services
Training-film and video-tape production
Date Published24th Mar 2020