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Office-support services

Published 26/03/2020

United Kingdom

Country UK

Status Contract notice

CType Services

Tender Details
Reference2020/S 061-146755
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesHealth
Common Procurement VocabularyOffice-support services
Various office equipment and supplies
Document management services
Mailing services
Printing and related services
Miscellaneous business-related services
Printed matter and related products
School books
Exercise books
Exercise papers
Office and computing machinery
equipment and supplies except furniture and software packages
Office machinery
equipment and supplies except computers
printers and furniture
Toner cartridges
Toner for laser printers/fax machines
Toner for photocopiers
Office supplies
Ink cartridges
Stationery
Small office equipment
Processed paper and paperboard
Photocopier paper and xerographic paper
Photocopier paper
Paper stationery and other items
Envelopes
Printed envelopes
Computer-related equipment
Storage media
Computer accessories
Radio
television
communication
telecommunication and related equipment
First-aid boxes
Handicraft and art supplies
Global navigation and positioning systems (GPS or equivalent)
Photographic equipment
Furniture (incl. office furniture)
furnishings
domestic appliances (excl. lighting) and cleaning products
Footrests
Office furniture
Educational equipment
Teaching supplies
Kitchen equipment
household and domestic items and catering supplies
Cleaning and polishing products
Date Published26th Mar 2020

United Kingdom

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Countess of Chester Hospital NHS Foundation Trust
Postal address: Liverpool Road
Town: Chester
NUTS code: UKD63
Postal code: CH2 1UL
Country: United Kingdom
E-mail: info@coch-cps.co.uk
Telephone: +44 1244365143

Internet address(es):

Main address: www.coch.nhs.uk

I.1)Name and addresses
Official name: The eligible users of the proposed framework agreement are available for unrestricted and full direct access, free of charge at: http://coch-cps.co.uk/wp-content/uploads/2018/05/F017-List-of-potential-users-in-the-UK.pdf
Town: UK
NUTS code: UK
Country: United Kingdom
E-mail: info@coch-cps.co.uk

Internet address(es):

Main address: www.nhssourcing.co.uk

I.2)Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.nhssourcing.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.nhssourcing.co.uk
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
Health

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

National Framework Agreement for Managed Office Administration Services & the Supply of Office Equipment and Consumables

Reference number: F/068/CORP/20/IB
II.1.2)Main CPV code
79500000
II.1.3)Type of contract
Services
II.1.4)Short description:

The Countess of Chester Hospital NHS Foundation Trust, through its Commercial Procurement Services, wishes to award a multi-supplier national framework agreement with two lots:

Lot 1: the provision of managed office administration services;

Lot 2: the supply of office equipment and consumables.

Tenders may be submitted for one or both lots.

II.1.5)Estimated total value
Value excluding VAT: 5 400 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Lot 1: the Provision of Managed Office Administration Services

Lot No: 1
II.2.2)Additional CPV code(s)
30190000
72512000
79500000
79571000
79800000
79990000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

Lot 1 of the framework will be for the provision of managed service for office administration to public sector organisations, excluding NHS organisations in England. NHS organisations in England are provided for by NHS Supply Chain and are outside the scope of this specification.

Suppliers appointed to lot 1 must be able to meet all aspects of the lot 1 framework specification. Client organisations will, however, be able to contract for individual service elements of the service as required.

Call-off contracts will be for a managed service containing one or more of the service elements detailed below, provided predominantly on a fixed fee cost basis rather than on a cost per transaction basis.

The provision of a fully secure managed service will include the following service elements:

1) provision of a managed service for office supplies including all items for daily use and special sourcing for ad hoc requests, including; purchasing, storage and consolidation of deliveries for specific requests;

2) provision of a fully managed print service, to include provision of print equipment service, maintenance and consumables;

3) provision of a secure document disposal service;

4) provision of hybrid mail services, to include printing, franking, post and email;

5) provision of on-line ordering system to support the provision of the above four services, that is adaptable to individual client organisations standing financial instructions, including authorisation processes and ability to encompass service line reporting and fully transparent audit trail.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 5 400 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 2: The Supply of Office Equipment and Consumables

Lot No: 2
II.2.2)Additional CPV code(s)
22000000
22111000
22830000
22832000
30000000
30100000
30125100
30125110
30125120
30190000
30192000
30192113
30192700
30197000
30197600
30197642
30197643
30199000
30199230
30199710
30230000
30234000
30237200
32000000
33141623
37800000
38112100
38650000
39000000
39113700
39130000
39162000
39162110
39220000
39800000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

Lot 2 of the framework will be for the transactional provision of office supplies to public sector organisations, excluding NHS organisations in England. NHS organisations in England are provided for by NHS Supply Chain and are outside the scope of this specification.

The supplier shall provide some or all of the product groupings shown below. The examples quoted are not restricted. The scope of lot 2 shall be any product covered by those CPV codes included in the OJEU contract notice accompanying this specification.

Office stationery — general office stationery products such as pens, pencils, desktop accessories, filing, presentation items, diaries and associated office supplies.

Office paper — office paper products such as cut paper and board.

Educational stationery – such as art supplies, teaching supplies, exercise books, school books, exercise papers, water based ink pens, wood free colouring pencils.

Janitorial products — janitorial cleaning products such as washroom supplies, blue roll, washing-up liquid and refuse sacks.

Office machines – such as printers, copiers and other multifunctional devices, paper shredding machines, label making machines and laminators.

Personal protection equipment – personal protection equipment such as safety clothing, hard hats, first aid kits, fire extinguishers and eye protectors.

Electronic office supplies — electronic office supplies such as ink and toner printer cartridges, electronic storage media and peripherals.

Catering goods and consumables – such as tea, coffee, napkins, mugs, cups, teapots, glasses and cutlery.

The supplier shall provide branded (products which contain a manufacturer brand name) and/or own brand/unbranded (products which contain the supplier’s own brand name or products available as an alternative to a manufacturer’s branded product).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 5 400 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 24/04/2020
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 27/04/2020
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Suppliers instructions how to express interest and bid for this tender:

1) browse to the esourcing portal https://www.nhssourcing.co.uk and click on view current opportunities;

2) select the title of the ITT;

3) review the ITT, framework agreement specification, prerequisites and list of eligible users (you may do thiswithout registering);

4) register your organisation on the eSourcing portal (this is only required once);

5) accept the portal terms and conditions and click 'continue',

Enter your organisation and user details;

Note the username you chose and click 'Save' when complete;

You will shortly receive an e-mail with your unique password (please keep this secure).

6) login to the portal with the username/password;

7) click the 'PQQs/ITTs Open To All Suppliers' link. (These are pre-qualification questionnaires or invitations totender open to any registered supplier);

8) click on the relevant PQQ/ITT to access the content;

9) click the 'Express Interest' button at the top of the page. This will move the PQQ/ITT into your 'My PQQs/My ITTs' page. (This is a secure area reserved for your projects only). You can now access any attachments byclicking 'Buyer Attachments' in the 'PQQ/ITT Details' box;

10) responding to the ITT. Click 'My Response' under 'PQQ/ITT Details', you can choose to 'Create Response'or to 'Decline to Respond' (please give a reason if declining). You can now use the messages function tocommunicate with the buyer and seek any clarification Note the deadline for completion, then follow the on-screen instructions to complete the ITT There may be a mixture of online and offline actions for you to perform(there is detailed online help available). You must then submit your reply using the 'Submit Response' buttonat the top of the page. If you require any further assistance please consult the online help, or contact theeTendering help desk.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Royal Courts of Justice
Town: London
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Countess of Chester Hospital NHS Foundation Trust will incorporate a standstill period at the point information on the award of the framework agreement is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the framework agreement is entered into

The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
23/03/2020
More Tenders »
Tender Details
Reference2020/S 061-146755
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesHealth
Common Procurement VocabularyOffice-support services
Various office equipment and supplies
Document management services
Mailing services
Printing and related services
Miscellaneous business-related services
Printed matter and related products
School books
Exercise books
Exercise papers
Office and computing machinery
equipment and supplies except furniture and software packages
Office machinery
equipment and supplies except computers
printers and furniture
Toner cartridges
Toner for laser printers/fax machines
Toner for photocopiers
Office supplies
Ink cartridges
Stationery
Small office equipment
Processed paper and paperboard
Photocopier paper and xerographic paper
Photocopier paper
Paper stationery and other items
Envelopes
Printed envelopes
Computer-related equipment
Storage media
Computer accessories
Radio
television
communication
telecommunication and related equipment
First-aid boxes
Handicraft and art supplies
Global navigation and positioning systems (GPS or equivalent)
Photographic equipment
Furniture (incl. office furniture)
furnishings
domestic appliances (excl. lighting) and cleaning products
Footrests
Office furniture
Educational equipment
Teaching supplies
Kitchen equipment
household and domestic items and catering supplies
Cleaning and polishing products
Date Published26th Mar 2020