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School cleaning services

Published 10/04/2020

Lancashire

Country UK

Status Contract notice

CType Services

Tender Details
Reference2020/S 072-173469
Award CriteriaThe most economic tender
ProcurementRestricted procedure
Main ActivitiesEducation
Common Procurement VocabularySchool cleaning services
Date Published10th Apr 2020

Lancashire

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Lancaster Royal Grammar School
Postal address: East Road
Town: Lancashire
NUTS code: UKD4
Postal code: LA1 3EF
Country: United Kingdom
E-mail: tenders@litmuspartnership.co.uk
Telephone: +44 1276673880

Internet address(es):

Main address: https://www.lrgs.org.uk/

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/respond/6USS3772N7
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Lancaster Royal Grammar School — Cleaning Tender

II.1.2)Main CPV code
90919300
II.1.3)Type of contract
Services
II.1.4)Short description:

The successful supplier will be required to provide cleaning services for Lancaster Royal Grammar School.

II.1.5)Estimated total value
Value excluding VAT: 411 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKD4
Main site or place of performance:

Lancashire.

II.2.4)Description of the procurement:

The successful supplier will be required to provide cleaning services for Lancaster Royal Grammar School.

The contract be for 3 years with the option to extend for a further 2 years, commencing 1 November 2020.

Contract value = GBP 411 000 (3 years).

Lancaster Royal Grammar School is one of the top state day and boarding schools in the Country. There are 1 150 pupils at the school, including boarders and a thriving sixth form of 350 students. The Sixth form is coeducational.

The values central to Lancaster Royal Grammar School are those of academic and extra-curricular excellence and opportunity, within a diverse and tolerant community; these form the best possible foundation for future life.

The School was endowed in 1 472 and is one of the oldest state funded schools in the country. Originally situated close to the Priory Church and Lancaster Castle, the LRGS moved to its present site in 1 851 when Queen Victoria granted the Royal title. The School became an Academy in 2011.

Lancaster Royal Grammar School is arranged over the upper site and lower site. The upper site is situated close to Williamson Park. The design and technology and science centres are located on upper site along with the modern City View complex which houses main reception, dining hall and arts studios.

The lower site is made up of some of the most historic buildings including; Old School, housing the school Library, Sixth Form Centre, Drama Studios and teaching rooms. Old School House is a Grade II listed building, formerly the Headmasters house. The lower site also has boarding accommodation, the school General Office at Lee House, the Sports Hall, Combined Cadet Force, the Gymnasium and Swimming Pool and the Music studios and Recital Room. Some school buildings date from the Victorian era, while others, such as our most recent boarding accommodation, are just a few yeas olds.

The cleaning requirement will be for the whole school but excluding the boarding accommodation. The cleaning is currently managed by a contract cleaning company. We believe there will be staff who are members of the Local Government Pension Scheme. Admitted Body status will therefore be required.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/11/2020
End: 31/10/2025
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard,those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 22/05/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 22/06/2020
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://litmustms.co.uk/tenders/UK-UK-Lancashire:-School-cleaning-services./6USS3772N7

To respond to this opportunity, please click here:

https://litmustms.co.uk/respond/6USS3772N7

Go reference: GO-202048-PRO-16331534

VI.4)Procedures for review
VI.4.1)Review body
Official name: Lancaster Royal Grammar School
Town: Lancashire
Postal code: LA1 3EF
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
08/04/2020
More Tenders »
Tender Details
Reference2020/S 072-173469
Award CriteriaThe most economic tender
ProcurementRestricted procedure
Main ActivitiesEducation
Common Procurement VocabularySchool cleaning services
Date Published10th Apr 2020