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Insurance services

Published 18/05/2020

Swansea

Country UK

Status Contract notice

CType Services

Tender Details
Reference2020/S 096-230693
Award CriteriaThe most economic tender
ProcurementCompetitive procedure with negotiation
Main ActivitiesHousing and community amenities
Common Procurement VocabularyInsurance services
Legal expenses insurance services
Contractor's all-risk insurance services
Motor vehicle insurance services
Damage or loss insurance services
Property insurance services
Financial loss insurance services
Pecuniary loss insurance services
Liability insurance services
Motor vehicle liability insurance services
General liability insurance services
Professional liability insurance services
Risk management insurance services
Insurance brokerage and agency services
Engineering insurance services
Loss adjustment services
Technical inspection services
Machinery-inspection services
Non-destructive testing services
Date Published18th May 2020

Swansea

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Family Housing Association (Wales)
Postal address: 43 Walter Road
Town: Swansea
NUTS code: UKL18
Postal code: SA1 5PN
Country: United Kingdom
Contact person: Our Consultant for this project (Laura.Jennings@gibbslaidler.co.uk)
E-mail: Laura.Jennings@gibbslaidler.co.uk
Telephone: +44 7944092681

Internet address(es):

Main address: https://www.fha-wales.com/

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Swansea:-Insurance-services./2M4A4N2N92
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com/tenders/UK-UK-Swansea:-Insurance-services./2M4A4N2N92
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of General (non-life) Insurance and related Services to Family Housing Association (Wales)

II.1.2)Main CPV code
66510000
II.1.3)Type of contract
Services
II.1.4)Short description:

Insurance and related services for property, legal liability and other general (non-life) insurable risks, as required by Family Housing Association (Wales).

II.1.5)Estimated total value
Value excluding VAT: 750 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
66510000
66513100
66513200
66514110
66515000
66515200
66515410
66515411
66516000
66516100
66516400
66516500
66517300
66518000
66519200
66519500
71631000
71631100
71632200
II.2.3)Place of performance
NUTS code: UKL18
Main site or place of performance:

Swansea.

II.2.4)Description of the procurement:

A programme of general insurance and related services for Family Housing Association (Wales), including an associated Engineering Inspection Contract.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 750 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/10/2020
End: 30/09/2023
This contract is subject to renewal: yes
Description of renewals:

Initial contract term is 3 years (or periods of insurance) with an option to extend by up to 2 years (or periods of insurance), subject to satisfactory performance. The estimated contract value is based upon the 5 year potential term.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 7
Objective criteria for choosing the limited number of candidates:

This will be a 2 stage process, including a SQ (Selection Questionnaire) stage. Bidders failing to meet certain required minimum standards at selection (SQ) stage will be rejected. Bidders meeting the required standards at SQ stage for each lot will be ranked according to the highest score achieved for the specific lot and may be rejected in reverse order to achieve our maximum number of operators for each lot of the ITT stage. Selection criteria for the SQ stage are summarised in this Contract Notice but will be more fully stated in the SQ documentation.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Family Housing Association (Wales) will consider entering into long term agreements with the bidder and/or the bidder's proposed risk carriers for 3 years (or periods of insurance), with an option to extend the award period by up to 2 years (or periods of insurance) subject to satisfactory performance.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Potential suppliers will be required to provide an overview of services provided to property owners, public sector organisations, social landlords or other relevant organisations over the past 5 years, plus details of 3 clients currently receiving similar services. Potential suppliers will be asked to evidence permissions by the FCA, PRA or other appropriate regulatory authority indicating the types of insurance/service the bidder is authorised to arrange or provide.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

The tender documents will require providers to produce financial information in relation to the type of services offered, including but not limited to 2 years reports and accounts.

Minimum level(s) of standards possibly required:

The financial ability to deliver the programme, including insurers with a minimum Rating of ‘A’ from standard and poor, or an equivalent rating by an independent and reputable credit rating agency and approved by the bidder’s market security committee. In the case of any Rating less than A, insurance and related services for Family Housing Association (Wales) will evaluate and accept the nominated insurer(s) at its sole discretion, subject to disclosure and acceptance prior to the bid deadline of the bidder’s market security committee’s latest report, including written recommendation from the bidder’s market security committee.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

The tender documents will require providers to detail their relevant professional experience, resource, skills, qualifications and quality control practices.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

For Insurance services, Insurers authorised under the Financial Services and Markets Act 2000, Insurance Companies Act 1982 (and any other statutory modifications thereof) and regulated by the prudential regulation authority, UK Financial conduct authority, or equivalent in another member state of the European economic area. Insurance brokers registered with and regulated by the financial conduct authority.

III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 12/06/2020
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 16/06/2020
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Between 3 or 5 years from the date of this notice.

VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Bidders should note that for reasons of confidentiality, full Tender information will be made available only to those bidders that are selected to proceed to the ITT Stage. Sufficient detail is provided within this Notice, the SQ and via the Authority's e-procurement portal to enable the bidder to decide whether to participate in this process. At the ITT stage, all respondents will be required to detail your proposed insurance wordings and provide details of relevant experience of all account servicing, claims handling and risk management staff.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Swansea:-Insurance-services./2M4A4N2N92

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/2M4A4N2N92

GO Reference: GO-2020513-PRO-16547674

VI.4)Procedures for review
VI.4.1)Review body
Official name: The High Court of England and Wales
Town: London
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The contracting authority will enter into this contract following a 10 calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: The Cabinet Office
Town: London
Country: United Kingdom
VI.5)Date of dispatch of this notice:
13/05/2020
More Tenders »
Tender Details
Reference2020/S 096-230693
Award CriteriaThe most economic tender
ProcurementCompetitive procedure with negotiation
Main ActivitiesHousing and community amenities
Common Procurement VocabularyInsurance services
Legal expenses insurance services
Contractor's all-risk insurance services
Motor vehicle insurance services
Damage or loss insurance services
Property insurance services
Financial loss insurance services
Pecuniary loss insurance services
Liability insurance services
Motor vehicle liability insurance services
General liability insurance services
Professional liability insurance services
Risk management insurance services
Insurance brokerage and agency services
Engineering insurance services
Loss adjustment services
Technical inspection services
Machinery-inspection services
Non-destructive testing services
Date Published18th May 2020