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Energy-efficiency consultancy services

Published 18/05/2020

Coventry

Country UK

Status Contract notice

CType Services

Tender Details
Reference2020/S 096-230699
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyEnergy-efficiency consultancy services
Energy-management services
Thermal insulation work
Central-heating installation work
Electrical installation work of heating and other electrical building-equipment
Repair and maintenance services of central heating
Date Published18th May 2020

Coventry

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Coventry City Council
Postal address: Earl Street
Town: Coventry
NUTS code: UKG33
Postal code: CV1 5RR
Country: United Kingdom
Contact person: Alex Marsden
E-mail: procurement.services@coventry.gov.uk

Internet address(es):

Main address: www.coventry.gov.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.csw-jets.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

The Provision of Affordable Warmth Services (Keeping Coventry Warm)

Reference number: COV - 8875
II.1.2)Main CPV code
71314300
II.1.3)Type of contract
Services
II.1.4)Short description:

Coventry City Council are looking to provide a Keeping Coventry Warm Service across the city, with the aim of reducing fuel poverty in Coventry and protecting those who are most vulnerable to the health effects of living in cold homes.

The Keeping Coventry Warm Service shall be supplied by a single provider, city-wide. Consortia partnership bids with a single managing agent are welcome. It is the responsibility of the service provider to appoint and manage all subcontractors delivering services or works on this contract and ensure that they meet the mandatory service and quality requirements.

The service provider will be responsible for three main functions:

1) provision of information advice, guidance and training;

2) coordination and management of the provision of physical interventions;

3) Offer technical expertise and support to the Council on fuel poverty strategy and policy.

II.1.5)Estimated total value
Value excluding VAT: 1 870 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
71314200
45321000
45331100
45315000
50720000
II.2.3)Place of performance
NUTS code: UKG33
II.2.4)Description of the procurement:

In 2018, there were 16 512 (12.1 %) households estimated to be living in fuel poverty in Coventry (latest national statistical release from the Dept. for Business, Energy and Industrial Strategy). The definition of fuel poverty relates to households with required fuel bills which are higher than average and payment of those bills would mean that householders are living below the official poverty line.

The value of the contract is subject to change. Grant funding arrangements for all installation works and repair services are only agreed each financial year for the following 12-month period (April to March). Funding can therefore reduce or indeed be terminated (as per terms and conditions) if the budget becomes unavailable. The current funding value is only guaranteed until the end of March 2021.

• Information, advice, guidance and training services shall be available to all residents in Coventry, but with a focus on those who are more likely to be living in fuel poverty or more likely to experience the negative health impacts of living in a cold home.

• Heating and insulation measures shall be targeted at those most vulnerable and will include the requirement for individuals to be dependent on benefits or on low incomes and have a health condition and/or disability that is exacerbated by living in a cold home.

• Interventions shall run alongside and include other winter campaigns e.g. seasonal flu vaccination and exploit other opportunities for partnership working. Services shall support other council initiatives as appropriate, including those aligned to the health and well-being strategy.

• The provider, with approval and support from Coventry City Council commissioners, shall seek and apply for external funding/grant opportunities to support the Keeping Coventry Warm service objectives.

• Interventions shall be complementary to the existing work of the City Council and any national schemes, e.g. Housing Health and safety rating system powers with regard to excess cold and the Energy Company Obligation (ECO/ECO Flex) and other local and national initiatives. In particular, the provider shall supplement and complement the Keeping Coventry Warm Service by enabling households to have ECO funded insulation or heating work carried out. The provider will manage an ECO service in parallel with the Keeping Coventry Warm Service, and will work with obligated suppliers, intermediary organisations and contractors to optimise the amount and types of assistance available to qualifying households.

The provider will be required to maintain a panel of suitable subcontractors to carry out insulation and heating work. The provider will exercise all due care and diligence in the selection, appointment and management of the subcontractors, commensurate with best practice and in accordance with all applicable law and regulation.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/08/2020
End: 31/03/2025
This contract is subject to renewal: yes
Description of renewals:

As stipulated within the tender documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

As stipulated within the tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 15/06/2020
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 15/06/2020
Local time: 13:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Coventry City Council
Town: Coventry
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
15/05/2020
More Tenders »
Tender Details
Reference2020/S 096-230699
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyEnergy-efficiency consultancy services
Energy-management services
Thermal insulation work
Central-heating installation work
Electrical installation work of heating and other electrical building-equipment
Repair and maintenance services of central heating
Date Published18th May 2020