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Printing and distribution services

Published 22/05/2020

Essex

Country UK

Status Contract notice

CType Services

Tender Details
Reference2020/S 099-238541
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyPrinting and distribution services
Date Published22nd May 2020

Essex

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Chelmsford City Council
Postal address: Civic Centre
Town: Chelmsford
NUTS code: UKH3
Postal code: CM1 1JE
Country: United Kingdom
Contact person: Selina Muir
E-mail: selina.muir@chelmsford.gov.uk
Telephone: +44 1245606606

Internet address(es):

Main address: www.chelmsford.gov.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Chelmsford:-Printing-and-distribution-services./65825MZ76T
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Electoral and Electoral Registration Printing Contract

Reference number: 2020/SM/ELECPRT
II.1.2)Main CPV code
79824000
II.1.3)Type of contract
Services
II.1.4)Short description:

The Council is seeking a service provider to print and distribute items in relation to electoral registration and to print the stationary required for conducting an election. This will include the printing of registration forms, poll cards, ballot papers and postal vote stationary.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
79824000
II.2.3)Place of performance
NUTS code: UKH3
Main site or place of performance:

Essex

II.2.4)Description of the procurement:

The Council is seeking a service provider to meet its electoral printing requirements over the next 3-5 years.

This will include printing and mailing of annual electoral registration documents and the printing of election forms and materials, including poll cards, ballot books and postal voting packs.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 17/06/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 17/06/2020
Local time: 12:05

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Spring 2024.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Chelmsford:-Printing-and-distribution-services./65825MZ76T

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/65825MZ76T

Go reference: GO-2020518-PRO-16581756

VI.4)Procedures for review
VI.4.1)Review body
Official name: Chelmsford City Council
Postal address: Civic Centre
Town: Chelmsford
Postal code: CM1 1JE
Country: United Kingdom
Telephone: +44 1245606606
VI.4.2)Body responsible for mediation procedures
Official name: Chelmsford City Council
Postal address: Civic Centre
Town: Chelmsford
Postal code: CM1 1JE
Country: United Kingdom
Telephone: +44 1245606606
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
18/05/2020
More Tenders »
Tender Details
Reference2020/S 099-238541
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyPrinting and distribution services
Date Published22nd May 2020