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Real estate services

Published 05/06/2020

United Kingdom

Country UK

Status Contract notice

CType Services

Tender Details
Reference2020/S 108-263409
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesEnvironment
Common Procurement VocabularyReal estate services
Date Published5th Jun 2020

United Kingdom

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Defra Network eTendering Portal
Postal address: Nobel House, 17 Smith Square
Town: London
NUTS code: UK UNITED KINGDOM
Postal code: SW1P 3JR
Country: United Kingdom
E-mail: elizabeth.davies@defra.gov.uk
Telephone: +44 2080260663

Internet address(es):

Main address: www.defra.gov.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://defra.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://defra.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
Environment

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Defra Properties — Occupancy Studies Projects

Reference number: 28864
II.1.2)Main CPV code
70000000 Real estate services
II.1.3)Type of contract
Services
II.1.4)Short description:

Defra is seeking a means to more accurately calculate space occupancy and utilisation across Defra Group properties to ensure we do not breach fire or welfare regulations whilst striving to accommodate all our staff and stakeholders whilst maximising efficiencies. In order to do this accurately we must understand the number of people in an office at a given period of time (occupancy) as well as how often the office is used, by whom and for what purpose (utilisation). Knowing both metrics is critical to assure accuracy in forecasting space required to support our customers; budgeting and future opportunities to cut costs, services, etc.

II.1.5)Estimated total value
Value excluding VAT: 180 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

Defra is seeking a means to more accurately calculate space occupancy and utilisation across Defra Group properties to ensure we do not breach fire or welfare regulations whilst striving to accommodate all our staff and stakeholders whilst maximising efficiencies. In order to do this accurately we must understand the number of people in an office at a given period of time (occupancy) as well as how often the office is used, by whom and for what purpose (utilisation). Knowing both metrics is critical to assure accuracy in forecasting space required to support our customers; budgeting and future opportunities to cut costs, services, etc.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 180 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Potentially two 12 month extensions will be available.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
An electronic auction will be used
Additional information about electronic auction:
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 01/07/2020
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 01/07/2020
Local time: 17:05

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Defra
Town: London
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
03/06/2020
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Tender Details
Reference2020/S 108-263409
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesEnvironment
Common Procurement VocabularyReal estate services
Date Published5th Jun 2020