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Repair and maintenance services

Published 30/06/2020

Portsmouth

Country UK

Status Contract notice

CType Services

Tender Details
Reference2020/S 124-305231
Award CriteriaThe most economic tender
ProcurementRestricted procedure
Main ActivitiesDefence
Common Procurement VocabularyRepair and maintenance services
Repair and maintenance services of machinery
Repair and maintenance services of electrical machinery
apparatus and associated equipment
Repair and maintenance services of electrical and mechanical building installations
Date Published30th Jun 2020

Portsmouth

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Ministry of Defence, C&C, C&C
Postal address: Air Commercial, RAF Cosford
Town: Wolverhampton
NUTS code: UKG39 Wolverhampton
Postal code: WV7 3EX
Country: United Kingdom
Contact person: Karen Wiley
E-mail: karen.wiley895@mod.gov.uk
Telephone: +44 1902704651

Internet address(es):

Main address: www.contracts.mod.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.contracts.mod.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
Defence

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

700261333 Mechanical and Electrical Maintenance at HMS Sultan

II.1.2)Main CPV code
50000000 Repair and maintenance services
II.1.3)Type of contract
Services
II.1.4)Short description:

The authority has a requirement for the provision of a mechanical and electrical maintenance contract to maintain training equipment at HMS Sultan. The scope of tasks includes installation design, actual installation, repairs, modifications and enhancements associated with training facilities, equipment and machinery.

II.1.5)Estimated total value
Value excluding VAT: 1 025 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
50530000 Repair and maintenance services of machinery
50532000 Repair and maintenance services of electrical machinery, apparatus and associated equipment
50710000 Repair and maintenance services of electrical and mechanical building installations
II.2.3)Place of performance
NUTS code: UKJ31 Portsmouth
Main site or place of performance:

Portsmouth.

II.2.4)Description of the procurement:

The authority has a requirement for the provision of a mechanical and electrical maintenance contract to maintain training equipment at HMS Sultan. The scope of tasks includes installation design, actual installation, repairs, modifications and enhancements associated with training facilities, equipment and machinery. The full scope of the requirement can be found in the attached procurement documents. This will be a four year framework agreement. No business whatsoever is guaranteed under any resulting framework agreement or contract indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation, etc. will be paid if a tender or resulting framework agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 025 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

Interested suppliers are required to complete the dynamic pre-qualification questionnaire (DPQQ) to provide the authority with information to evaluate the supplier’s capacity and capability against the selection criteria.

The authority uses the DPQQ response to create a shortlist of tenderers who:

1) are eligible to participate;

2) fulfil any minimum economic, financial, professional and technical standards; and

3) best meet, in terms of capacity and capability, the selection criteria set out in this notice and the DPQQ.

It is the authority's intention to down select to between approximately 5 and 10 highest scoring suppliers who will be invited to tender providing they meet the overall score of a pass within the DPQQ. If a supplier receives a fail to any question within the DPQQ, they will automatically fail the evaluation and not be invited to participate further.

Pass: a pass mark will be awarded where the potential provider can demonstrate that they have the capability to deliver the subject of this requirement. This will be by the potential provider submitting evidence that they have appropriate knowledge, experience, personnel, or appropriate current certification in line with nature of the specific question.

Fail: a fail mark will be awarded where the response fails to demonstrate that the potential provider has the appropriate capability to deliver the subject of this requirement. This would be where the potential providers response fails to provide evidence of experience with the appropriate systems/equipment, lack of personnel with appropriate qualifications, or failure to provide appropriate certification or providing certification which is no longer valid or extant.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Conditions for participation are as stated in the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Electronic trading

Potential suppliers must note the mandatory requirement for electronic trading using the Contracting, Purchasing and Finance (CP&F) electronic procurement tool. All payments for contractor deliverables under the contract shall only be made via CP&F. You can find details on CP&F at https://www.gov.uk/government/publications/mod-contracting-purchasing-and-finance-e-procurement-system.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 27/07/2020
Local time: 23:55
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 24/08/2020
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic payment will be used
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

The Cyber Risk Profile for this requirement identified by the Cyber Risk Assessment is Very Low (Reference – RAR-DQJA6G59)

Advertising Regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 57ZR988H8G.

Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the access code via DCO as the opening and closing date is visible within the opportunity.

Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ's) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324.

GO Reference: GO-2020626-DCB-16771389

VI.4)Procedures for review
VI.4.1)Review body
Official name: Ministry of Defence, C&C, C&C
Postal address: Abbey Wood
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom
Telephone: +44 1179132548
VI.4.2)Body responsible for mediation procedures
Official name: Ministry of Defence, C&C, C&C
Town: Bristol
Country: United Kingdom
Telephone: +44 1179132548
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Ministry of Defence, C&C, C&C
Town: Bristol
Country: United Kingdom
Telephone: +44 1179132548
VI.5)Date of dispatch of this notice:
26/06/2020
More Tenders »
Tender Details
Reference2020/S 124-305231
Award CriteriaThe most economic tender
ProcurementRestricted procedure
Main ActivitiesDefence
Common Procurement VocabularyRepair and maintenance services
Repair and maintenance services of machinery
Repair and maintenance services of electrical machinery
apparatus and associated equipment
Repair and maintenance services of electrical and mechanical building installations
Date Published30th Jun 2020