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Repair and maintenance services of building installations

Published 28/07/2020

Nottingham

Country UK

Status Contract notice

CType Services

Tender Details
Reference2020/S 144-355975
Award CriteriaThe most economic tender
ProcurementRestricted procedure
Main ActivitiesPublic order and safety
Common Procurement VocabularyRepair and maintenance services of building installations
Date Published28th Jul 2020

Nottingham

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Nottinghamshire Fire and Rescue Service
Postal address: Bestwood Lodge
Town: Arnold
NUTS code: UKF14 Nottingham
Postal code: NG5 8PD
Country: United Kingdom
Contact person: Richard Henshaw
E-mail: richard.henshaw@notts-fire.gov.uk
Telephone: +44 1159675936
Fax: +44 1159675831

Internet address(es):

Main address: https://in-tendhost.co.uk/notts-fire/aspx/Home

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/notts-fire/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/notts-fire/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Public order and safety

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

PRN004120 Multi-Activity Contract

Reference number: PRN004120
II.1.2)Main CPV code
50700000 Repair and maintenance services of building installations
II.1.3)Type of contract
Services
II.1.4)Short description:

Nottinghamshire and City of Nottingham Fire Authority (NFRS) is inviting expressions of interest from suitably qualified and experienced organisations interested in being invited to tender for the multi activity contract for planned, preventative and reactive maintenance services required to maintain the authority's estate. The authority’s estate comprises of 26 sites which include headquarters, whole time and on-call fire stations along with training blocks and training towers. A list of all sites will be provided by NFRS upon request to the In-Tend tendering portal. The services consist of planned, preventative and reactive maintenance of mechanical and electrical service installations and building fabric across the NFRS Estate, including services ranging from, but without limitation to, asbestos inspections through to the repair of valves and taps. The multi-activity contract will be an initial 5-year contract with the option of extending for an additional 2 years.

II.1.5)Estimated total value
Value excluding VAT: 6 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKF14 Nottingham
Main site or place of performance:

II.2.4)Description of the procurement:

Nottinghamshire and City of Nottingham Fire Authority (NFRS) is inviting expressions of interest from suitably qualified and experienced organisations interested in being invited to tender for the multi-activity contract for planned, preventative and reactive maintenance services required to maintain the authority's estate. The authority’s estate comprises of 26 sites which include head quarters, whole time and on-call fire stations along with training blocks and training towers. A list of all sites will be provided by NFRS upon request to the In-Tend tendering portal. The services consist of planned, preventative and reactive maintenance of mechanical and electrical service installations and building fabric across the NFRS Estate, including services ranging from, but without limitation to, asbestos inspections through to the repair of valves and taps. The multi-activity contract will be an initial five-year contract with the option of extending for an additional 2-years. Estimated value is – planned maintenance between GBP 300 000 — GBP 450 000 per year and reactive maintenance GBP 100 000 to GBP 250 000 per year with the option to direct award minor new works up to GBP 250 000 per year. It is anticipated that the size of the multi activity contract may result in the chosen provider having a full-time presence across the estate from Monday to Friday during NFRS's working day, to carry out planned and preventative maintenance. Reactive maintenance will be dealt with on an ad-hoc basis to carry out works that will be defined within the contract. It is worthwhile to note at this point that NFRS recognises that the Transfer Undertakings (Protection of Employment) Regulations 2006 (TUPE) may apply in respect of this contract, and should they so apply that for the purposes of those regulations, the undertaking concerned (or any relevant part of the undertaking) shall transfer to the preferred provider on the commencement of full operations.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2021
End: 31/03/2026
This contract is subject to renewal: yes
Description of renewals:

The contract may be re-tendered in future.

II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

All conditions are detailed in the selection questionnaire.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 01/09/2020
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 01/10/2020
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

5 years.

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Nottinghamshire and City of Nottingham Fire Authority
Town: Arnold
Postal code: NG5 8PD
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
23/07/2020
More Tenders »
Tender Details
Reference2020/S 144-355975
Award CriteriaThe most economic tender
ProcurementRestricted procedure
Main ActivitiesPublic order and safety
Common Procurement VocabularyRepair and maintenance services of building installations
Date Published28th Jul 2020