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Road transport services

Published 28/07/2020

West Surrey

Country UK

Status Contract notice

CType Services

Tender Details
Reference2020/S 144-355983
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyRoad transport services
Motor scooters and cycles with auxiliary motors
Motor scooters
Transport equipment and auxiliary products to transportation
Repair
maintenance and associated services of vehicles and related equipment
Public road transport services
Special-purpose road passenger-transport services
Advertising and marketing services
Administrative services for business operations
Database services
Construction work for buildings relating to road transport
Various surface works
Parking-lot-surface painting work
Road-surface painting work
Installation of street furniture
Industry specific software package
Point of sale (POS) software package
Transaction-processing software package
Business transaction and personal business software package
Control
safety or signalling equipment for parking facilities
Parking services
Date Published28th Jul 2020

West Surrey

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Portsmouth City Council
Postal address: Procurement Service, Floor 5 Core 3/4, Civic Office, Guildhall Square
Town: Portsmouth
NUTS code: UKJ31 Portsmouth
Postal code: PO1 2AL
Country: United Kingdom
Contact person: Procurement Service
E-mail: procurement@portsmouthcc.gov.uk
Telephone: +44 2392688235

Internet address(es):

Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx

Address of the buyer profile: https://www.portsmouth.gov.uk/ext/business/business.aspx

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

E-Scooter Hire 1 Central Southern England Framework Agreement

II.1.2)Main CPV code
60100000 Road transport services
II.1.3)Type of contract
Services
II.1.4)Short description:

Portsmouth City Council (the Council) on behalf of Solent Transport is establishing a multi supplier framework for the provision of shared e-scooter hire schemes. Solent Transport are working with the Department for Transport (DFT) to deliver 3 pilot schemes within Hampshire. The first pilot scheme to launch will be within Portsmouth and is expected to launch in October 2020 and run for up to a year.

The invitation and subsequent evaluation of tenders for the Portsmouth pilot scheme will be used to establish the agreement which will be in place for a duration of 4 years extendable by a further 4 years, it is envisaged that 4-6 suppliers will be appointed. The agreement will be accessible to all local authorities, educational bodies and NHS trusts within the counties of Hampshire, West Sussex, Surrey and the Isle of Wight.

The procurement process will be conducted in accordance with the open procedure, the closing date for tender submissions set as 28 August 2020 14.00.

II.1.5)Estimated total value
Value excluding VAT: 50 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
34420000 Motor scooters and cycles with auxiliary motors
34421000 Motor scooters
34000000 Transport equipment and auxiliary products to transportation
50100000 Repair, maintenance and associated services of vehicles and related equipment
60112000 Public road transport services
60130000 Special-purpose road passenger-transport services
79340000 Advertising and marketing services
75112000 Administrative services for business operations
72320000 Database services
45213310 Construction work for buildings relating to road transport
45233200 Various surface works
45233270 Parking-lot-surface painting work
45233221 Road-surface painting work
45233293 Installation of street furniture
48100000 Industry specific software package
48110000 Point of sale (POS) software package
48217000 Transaction-processing software package
48400000 Business transaction and personal business software package
34996300 Control, safety or signalling equipment for parking facilities
63712400 Parking services
II.2.3)Place of performance
NUTS code: UKJ31 Portsmouth
NUTS code: UKJ27 West Sussex (South West)
NUTS code: UKJ28 West Sussex (North East)
NUTS code: UKJ3 Hampshire and Isle of Wight
NUTS code: UKJ32 Southampton
NUTS code: UKJ25 West Surrey
NUTS code: UKJ26 East Surrey
NUTS code: UKJ34 Isle of Wight
NUTS code: UKJ35 South Hampshire
NUTS code: UKJ36 Central Hampshire
NUTS code: UKJ37 North Hampshire
Main site or place of performance:

The framework agreement will be accessible to all local authorities, educational establishments and NHS Trusts located within the counties of Hampshire, Isle of Wight, Surrey and West Sussex.

II.2.4)Description of the procurement:

Portsmouth City Council (the Council) on behalf of Solent Transport is establishing a multi supplier framework for the provision of shared e-scooter hire schemes. Solent Transport are working with the Department for Transport (DFT) to deliver 3 pilot schemes within Hampshire.

The first pilot scheme to launch will be within Portsmouth and is expected to launch in October 2020 and run for up to a year. The next scheme to launch will be in Winchester with a targeted commencement date of late 2020 with Southampton following in early 2021. It is anticipated that the end date for all schemes irrespective of commencement dates will be October 2021.

The pilot schemes are in response to the DFT's desire to trial e-scooters as a new mode of micro mobility transport and the temporary legalisation of shared e-scooter rental schemes from 4 July 2020. As a result all pilots will be closely monitored by the relevant Local Authority, Solent Transport and the DfT. The Council's progress in progressing the pilot scheme and sourcing of a provider will be monitored by the DfT and must receive DfT approval before any trials can commence. Failure to obtain this approval will halt the commencement of the pilots.

In accordance with DfT guidance, the Portsmouth pilot will commence in October 2020 for an initial contract period of 12 months or earlier as determined by the DfT. In the event that legislation hanges allow the extension of the trials, the contract will include the provision to extend in increments to be agreed, subject to the agreement and performance of both parties, on a rolling basis. Due to the need to meet the deadlines set by the DFT suppliers must be DFT approved to run e-scooter schemes at the point of tender submission.

The Portsmouth pilot will take the form of a partly subsidised service concession as given the initial scale and length of the trial it is understood that it may not provide a commercially viable opportunity for all suppliers. The Council has access to funding in the region of GBP 250 000 to support the Portsmouth pilot supplier for up to 3 years (on the assumption that the trial is extended). Therefore the council is seeking bids that propose a partnership arrangement on an open book working basis that allows for sharing of risk and reward between the parties, and for arrangements whereby the share of risk and reward changes if the trial grows and succeeds.

The invitation and subsequent evaluation of tenders for the Portsmouth pilot scheme will be used to establish the framework agreement which will be in place for a duration of 4 years extendable by a further 4 years, it is envisaged that 4-6 suppliers will be appointed. The agreement will be accessible to all local authorities, educational bodies and NHS trusts within the counties of Hampshire, West Sussex, Surrey and the Isle of Wight.

In addition to e-scooters, the framework agreement may also be used for the purchase of additional supplies and services offered by the appointed suppliers at award and over the duration of the agreement, including, but not limited to, shared bike and e-bike schemes, including cargo and e-cargo bikes.

The Council will run the procurement procedure in accordance with the Open Procedure as defined within the Public Contracts Regulations (2015) to the following timetable:

• publication of tender documents: 27 July 2020,

• 1-1 clarification period: 10 August 2020-14 August 2020,

• clarification request deadline: 18 August 2020 23.59,

• tender return deadline: 28 August 2020 14.00,

• interview period: 14 September-18 September 2020,

• notification of preferred bidders: 26 September 2020,

• framework/contract award: 6 October 2020.

Application is via completed tender submission by the deadline stated above via the Council's e-sourcing system which will be used to administrate the procurement process. The system is accessible via the link below:

https://in-tendhost.co.uk/portsmouthcc/aspx/home

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 50 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contracts for the pilot schemes will run up to October 2020, although this may be shorter as determined by the DfT. If the pilots are deemed a success and the temporary e-scooters legislation is made permanent the contracts may be extended on a rolling basis in increments to be agreed. The overarching framework agreement may be extended by a further 4 years in increments to be agreed.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Based upon continuation of the pilot schemes it is estimated that the turnover that could be generated by the schemes inclusive of subsidies over the course of 4 years could be in the region of GBP 5 000 000. In the event that schemes are expanded and additional contracting authorities access the framework, the value of turnover that could be generated via the total amount of business let via the framework agreement could be in the region of GBP 15 000 000 over 4 years and therefore GBP 30 000 000 over 8 years.

In addition to e-scooters, the framework agreement may also be used for the purchase of additional supplies and services offered by the appointed suppliers at award and over the duration of the agreement, including, but not limited to, shared bike and e-bike schemes, including cargo and e-cargo bikes. This could potentially add a further GBP 20 000 000 to the total level of turnover that could be generated over a 8 period.

These value estimates are purely indicative and provide no level of guarantee or limitation in respect of the total value of business that could be generated via the framework agreement and do not take account of the ongoing cumulative turnover value that could be generated by call off contracts let on a rolling basis.

The framework agreement will allow for a flexible call-off mechanism whereby the contracting authority can opt to select a provider via:

Standard call off mechanisms

• Mini-competition: contracting authorities can select their own quality/price weightings and criteria in order to select the most economically advantageous tender for their requirements. There are no restrictions in terms of value and insisting on mini-competition.

• Direct award on a ranked basis: contracting authorities can direct award to the highest ranked bidder on the framework. There are no restrictions on terms of value and limiting direct awards on a ranked basis.

Non-standard call off mechanism

• Direct award: In the event that a contracting authority wishes to undertake a direct award to any other framework supplier, for example if they have identified that a supplier represents the best choice for this requirements, they can do so on the understanding that this is at the contracting authority's risk.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

During the interview period, the Council reserves the right to use the opportunity to discuss and negotiate on key aspects of the service and terms on the basis of the requirements set out within the tender documentation.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

All suppliers must have acquired DFT e-scooter scheme approval at the point of tender submission to be considered for this opportunity.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 6
In the case of framework agreements, provide justification for any duration exceeding 4 years:

In the event that legislation is made permanent contracting authorities wishing to start new scheme, or for those who are wishing to re-design and re-let, may need significant time to undertake all necessary activities in respect of investigations, consultations, approvals etc. The 4 year extension option may therefore be required to ensure that the agreement provides a viable sourcing route..

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 28/08/2020
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 28/08/2020
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Spring 2024 if extension options are not used.

VI.2)Information about electronic workflows
VI.3)Additional information:

The Council is seeking to secure the services of a supplier who can provide a turnkey e-scooter shared rental scheme. The supplier will be required to provide:

• fleet of e-scooter vehicles for shared rental by the public. The scooters must comply with all DfT guidelines and limitations in respect of speed, weight etc.;

• service, maintenance and re-distribution of e-scooters to ensure all vehicles are in safe working order and are available for users when and where they need them;

• a solution that enables users to hire e-scooters, including payment, registration/confirmation of driving licence details etc.;

• communication of information to riders including how to ride, safety, acceptable parking etc.;

• a solution to ensure e-scooters are hired, ridden and parked in a manner that is appropriate for the city including anti-vandal and theft measures etc.

— NB: the Council's preference is for a fully docked solution, however due to the time constraints placed by the DfT, a solution that uses GPS geo fencing with racks as a permanent or temporary solution until full docks could be implemented will also be considered.

• implementation and installation of the scheme (although the Council will take on signage, road marking and any enabling works in order to allow for faster mobilisation), and removal of the scheme at the end of the trial;

• management of the scheme including provision of customer support etc.;

• launch and ongoing marketing services to promote the scheme and to assist Solent Transport encourage modal shift;

• data in respect of the usage of e-scooters and the success of the trial via data sharing between Solent Transport, PCC and the DfT as well open booking partnership working with the Council.

The initial Portsmouth pilot scheme will be based around the existing park and ride schemes. The aim is that e-scooters will provide additional and supplementary modes of transport when capacity and appetite to use public transport is reduced due to the impact of Covid-19. The Council has identified a number of key stops along the park and ride route between the terminal at the car park on the M275, the University of Portsmouth and the Hard.

Another element of the Portsmouth scheme will provide a hub at Lakeside North Harbour business park, linking to local destinations including the Cosham Interchange. Additional hub locations in key retail, tourist and business areas are also to be made available including Southsea tourist attractions, shopping and restaurant areas and additional transport hubs. The Council's primary launch focus is in respect of the park and ride schemes although the council remains open to bids that consider these additional locations either from the outset or as expansion opportunities later in the pilot.

It is anticipated that the Portsmouth scheme will initially consist of approximately 80e-scooters, with the potential to expand up to 241 scooters during the pilot.

VI.4)Procedures for review
VI.4.1)Review body
Official name: The High Court of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079476000

Internet address: https://www.justice.gov.uk/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
24/07/2020
More Tenders »
Tender Details
Reference2020/S 144-355983
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyRoad transport services
Motor scooters and cycles with auxiliary motors
Motor scooters
Transport equipment and auxiliary products to transportation
Repair
maintenance and associated services of vehicles and related equipment
Public road transport services
Special-purpose road passenger-transport services
Advertising and marketing services
Administrative services for business operations
Database services
Construction work for buildings relating to road transport
Various surface works
Parking-lot-surface painting work
Road-surface painting work
Installation of street furniture
Industry specific software package
Point of sale (POS) software package
Transaction-processing software package
Business transaction and personal business software package
Control
safety or signalling equipment for parking facilities
Parking services
Date Published28th Jul 2020