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School cleaning services

Published 07/08/2020

Peterborough

Country UK

Status Contract notice

CType Services

Tender Details
Reference2020/S 152-373621
Award CriteriaThe most economic tender
ProcurementRestricted procedure
Main ActivitiesEducation
Common Procurement VocabularySchool cleaning services
Date Published7th Aug 2020

Peterborough

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Hampton Academies Trust
Postal address: Eagle Way, Hampton Vale
Town: Peterborough
NUTS code: UKH11 Peterborough
Postal code: PE7 8BF
Country: United Kingdom
E-mail: tenders@litmuspartnership.co.uk
Telephone: +44 1276673880

Internet address(es):

Main address: https://www.hamptonacademiestrust.org.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/respond/5K66V3FP89
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Hampton Academies Trust — Cleaning Services Tender

II.1.2)Main CPV code
90919300 School cleaning services
II.1.3)Type of contract
Services
II.1.4)Short description:

The successful supplier will be required to provide cleaning services for Hampton Academies Trust.

Hampton Academies Trust (HAT) is located in Peterborough, Cambridgeshire. HAT is committed to delivering outstanding education for children and young people. Their mission is to meet the needs of their students and to equip them to fulfil their potential and to provide high-quality learning and leisure opportunities for members of our community. The Trust is committed to ensuring the highest standards of academic performance. They set challenging yet realistic goals to ensure all students achieve their full potential.

There are currently three schools within the Trust and included within this tender opportunity:

• Hampton College (all-through school),

• Hampton Gardens School (secondary school),

• Hampton Lakes Primary School.

II.1.5)Estimated total value
Value excluding VAT: 550 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKH11 Peterborough
Main site or place of performance:

Peterborough.

II.2.4)Description of the procurement:

The successful supplier will be required to provide cleaning services for Hampton Academies Trust.

There are currently three schools within the Trust and included within this tender opportunity:

• Hampton College (all-through school),

• Hampton Gardens School (secondary school),

• Hampton Lakes Primary School.

The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the schools’ facilities. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.

The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide schools that are fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.

The contract being tendered is for 3 years in duration from 1 February 2021 until 31 January 2024 with the option to extend upon agreement with the school, for a further 2-year period. The contract will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

The minimum annual turnover that your organisation must have achieved to be considered for this opportunity is GBP 500 000.

The annual value of the current contract is GBP 110 000 per annum including cleaning materials but excluding the three-cleaning staff employed directly by the Trust.

Further information can be found within the SQ document.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/02/2021
End: 31/01/2026
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

Minimum of five suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 11/09/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 05/10/2020
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

For more information about this opportunity, please visit the Delta eSourcing portal at: https://litmustms.co.uk/tenders/UK-UK-Peterborough:-School-cleaning-services./5K66V3FP89

To respond to this opportunity, please click here: https://litmustms.co.uk/respond/5K66V3FP89

Go reference: GO-202083-PRO-16908700

VI.4)Procedures for review
VI.4.1)Review body
Official name: Hampton Academies Trust
Town: Peterborough
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
03/08/2020
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Tender Details
Reference2020/S 152-373621
Award CriteriaThe most economic tender
ProcurementRestricted procedure
Main ActivitiesEducation
Common Procurement VocabularySchool cleaning services
Date Published7th Aug 2020