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Highways consultancy services

Published 14/09/2020

West Midlands (england)

Country UK

Status Contract notice

CType Services

Tender Details
Reference2020/S 178-431079
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyHighways consultancy services
Date Published14th Sep 2020

West Midlands (england)

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Stoke-on-Trent City Council
Postal address: Civic Centre, Glebe Street
Town: Stoke-on-Trent
NUTS code: UKG WEST MIDLANDS (ENGLAND)
Postal code: ST4 1HH
Country: United Kingdom
Contact person: Mrs Tina Capewell
E-mail: tina.capewell@stoke.gov.uk
Telephone: +44 1782232952

Internet address(es):

Main address: https://www.stoke.gov.uk

Address of the buyer profile: https://www.stoke.gov.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=91118f62-929a-ea11-80ff-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=91118f62-929a-ea11-80ff-005056b64545
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Term Contract for Highway Condition Surveys

Reference number: DN461800
II.1.2)Main CPV code
71311210 Highways consultancy services
II.1.3)Type of contract
Services
II.1.4)Short description:

To undertake various conditional surveys on the highway network to inform the Highway Authority of maintenance issues.

The contract is primarily to be used by the Place, Growth and Prosperity Directorate to undertake survey works on and off the highway. Stoke on Trent City Council is seeking to appoint a UKPMS Accredited company to carry out a SCRIM survey, SCANNER survey and MRM survey or equivalent.

This opportunity is being published by Stoke-on-Trent City Council.

The approximate value for Stoke-on-Trent City Council is GBP 200 000 over the 4 year framework period.

In addition, the City Council is making this framework available to all other relevant contracting authorities in Staffordshire. It is proposed that the framework be open to be accessed by the following public contracting authorities. (As such, the value published is GBP 1 000 000 – this is the projected approximate value, i.e. GBP 800 000, for any additional usage by other contracting authorities):

• Unitas Stoke-on-Trent Ltd;

• All local authorities (including unitary authorities) within the boundaries of Staffordshire, Cheshire, Shropshire and Derbyshire:

http://geoportal.statistics.gov.uk/datasets/local-authority-districts-december-2016-names-and-codes-in-the-united-kingdom/data

• All higher education establishments in Staffordshire, Cheshire, Shropshire and Derbyshire:

https://www.hesa.ac.uk/support/providers

• All Further Education Colleges in Staffordshire, Cheshire, Shropshire and Derbyshire:

http://findfe.com/searches.php?country=11 and http://findfe.com/searches.php?country=16

• All social landlords with a principal headquarters in Staffordshire, Cheshire, Shropshire and Derbyshire:

https://www.gov.uk/government/publications/current-registered-providers-of-social-housing

The City Council will potentially manage the framework on behalf of a range of public sector customers. To meet the cost of doing so, the Council will levy a fee equivalent to 3 % of the value of all invoices between suppliers and customers. Where an order is in placed, the Council will invoice a supplier on a monthly basis (or quarterly where the amounts involved are modest). It is therefore crucial that tenderers include and allow for this 3 % fee as part of their Commercial Response.

All of the above are defined as ‘Contracting Authorities’ within the specification.

II.1.5)Estimated total value
Value excluding VAT: 1 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
71311210 Highways consultancy services
II.2.3)Place of performance
NUTS code: UKG WEST MIDLANDS (ENGLAND)
II.2.4)Description of the procurement:

To undertake various conditional surveys on the highway network to inform the Highway Authority of maintenance issues.

The Contract is primarily to be used by the Place, Growth and Prosperity Directorate to undertake survey works on and off the highway. Stoke-on-Trent City Council is seeking to appoint a UKPMS Accredited company to carry out a SCRIM survey, SCANNER survey and MRM survey or equivalent.

This opportunity is being published by Stoke-on-Trent City Council.

The approximate value for Stoke-on-Trent City Council is GBP 200 000 over the 4 year framework period.

In addition, the City Council is making this framework available to all other relevant Contracting Authorities in Staffordshire. It is proposed that the framework be open to be accessed by the following public contracting authorities. (As such, the value published is GBP 1 000 000 – this is the projected approximate value, i.e. GBP 800 000, for any additional usage by other contracting authorities):

• Unitas Stoke-on-Trent Ltd;

• All local authorities (including unitary authorities) within the boundaries of Staffordshire, Cheshire, Shropshire and Derbyshire:

http://geoportal.statistics.gov.uk/datasets/local-authority-districts-december-2016-names-and-codes-in-the-united-kingdom/data

• All higher education establishments in Staffordshire, Cheshire, Shropshire and Derbyshire:

https://www.hesa.ac.uk/support/providers

• All Further Education Colleges in Staffordshire, Cheshire, Shropshire and Derbyshire:

http://findfe.com/searches.php?country=11 and http://findfe.com/searches.php?country=16

• All social landlords with a principal headquarters in Staffordshire, Cheshire, Shropshire and Derbyshire:

https://www.gov.uk/government/publications/current-registered-providers-of-social-housing

The City Council will potentially manage the framework on behalf of a range of public sector customers. To meet the cost of doing so, the Council will levy a fee equivalent to 3 % of the value of all invoices between suppliers and customers. Where an order is in placed, the Council will invoice a supplier on a monthly basis (or quarterly where the amounts involved are modest). It is therefore crucial that tenderers include and allow for this 3 % fee as part of their Commercial Response.

All of the above are defined as ‘Contracting Authorities’ within the specification.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Programme of works / Weighting: 9
Quality criterion - Name: Communication / Weighting: 7
Quality criterion - Name: Data compatibility / Weighting: 8
Quality criterion - Name: Guidance documentation / Weighting: 9
Quality criterion - Name: Financial reporting / Weighting: 7
Price - Weighting: 60
II.2.6)Estimated value
Value excluding VAT: 1 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 x 12 months.

Total of the period of Framework in full = 4 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 21/10/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 21/10/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Stoke on Trent City Council
Postal address: Civic Centre, Glebe Street
Town: Stoke-on-Trent
Postal code: ST4 1HH
Country: United Kingdom
E-mail: tina.capewell@stoke.gov.uk
Telephone: +44 1782232952
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
09/09/2020
More Tenders »
Tender Details
Reference2020/S 178-431079
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyHighways consultancy services
Date Published14th Sep 2020