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Published 16/09/2020

Leeds

Country UK

Status Contract notice

CType Works

Tender Details
Reference2020/S 180-435801
Award CriteriaThe most economic tender
ProcurementRestricted procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyConstruction work
Repair and maintenance services
Date Published16th Sep 2020

Leeds

Country UK

Status Contract notice

CType Works

Contract notice

Works

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Leeds City Council
Postal address: Procurement Unit, St George House, 4th Floor, 40 Great George Street
Town: Leeds
NUTS code: UKE42 Leeds
Postal code: LS1 3DL
Country: United Kingdom
Contact person: Calum McIntyre
E-mail: Calum.mcintyre@leed.gov.uk
Telephone: +44 1133788313

Internet address(es):

Main address: www.leeds.gov.uk

Address of the buyer profile: www.yortender.co.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Opportunities/Index?p=1c381835-7581-e611-8114-000c29c9ba21&v=1
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Opportunities/Index?p=1c381835-7581-e611-8114-000c29c9ba21&v=1
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Belle Isle Tenant Management Organisation (BITMO) Responsive and Planned Repairs and Maintenance Works, Minor Refurbishment Works and Adaptations Contract

Reference number: DN462348
II.1.2)Main CPV code
45000000 Construction work
II.1.3)Type of contract
Works
II.1.4)Short description:

The service involves responsive repairs, void turnarounds, maintenance works and adaptation activity to the client's housing property estate.

This includes occupied domestic properties, communal areas, extra care facilities, external works, garages and the provision of all other maintenance activity required within the boundary of individual properties.

II.1.5)Estimated total value
Value excluding VAT: 9 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
50000000 Repair and maintenance services
II.2.3)Place of performance
NUTS code: UKE42 Leeds
II.2.4)Description of the procurement:

The service involves responsive repairs, void turnarounds, and maintenance activity to the client’s housing property estate.

This includes occupied domestic properties, communal areas, extra care facilities, external works, garages and the provision of all other maintenance activity required within the boundary of individual properties.

The contractor should note that the specific properties may fluctuate during the life of the contract due to ‘right to buy'.

The service shall be delivered across the Belle Isle Area

Demand for the services included in this contract is driven by responsive repairs work. Factors influencing levels of demand include: tenant behaviour, age of housing stock and quality of previous maintenance. There may also be increase in demand due to inclement weather. It is essential that responsive maintenance is carried out to a high standard to ensure the long term viability of a property.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 9 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/10/2021
End: 30/09/2026
This contract is subject to renewal: yes
Description of renewals:

There will be 5 X 12 months of extensions available.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 8
Objective criteria for choosing the limited number of candidates:

Applicants must pass all qualifying criteria outlined within the PAS91 documentation in order to be considered further.

Applicants must score a minimum of 50 % on the marked section in addition to criteria specific minimum thresholds, to be considered for short listing to the tender stage.

The 8 highest ranking suppliers will be shortlisted to tender stage.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

This contract will be carried out in the Belle Isle Tenant Management Organisation of Leeds City Area located at:

Belle Isle T.M.O.

Aberfield Gate

Belle Isle

Leeds LS10 3QH.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

KPI's are contained in the tender documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 14/10/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 18/11/2020
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: The High Court of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for review procedures: where necessary in order to comply with the Public Contracts Regulations 2015 this authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the addressee found in 1.1. If an appeal regarding the award of a contract has not been successfully resolved the (for Public Sector)Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 30 days beginning with the date when the tenderer first knew or ought to have known that the grounds for starting the proceedings had arisen). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages. Following the 10 day standstill period, if no further debriefing has been requested, the court may only award damages once the contract has been entered into.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
11/09/2020
More Tenders »
Tender Details
Reference2020/S 180-435801
Award CriteriaThe most economic tender
ProcurementRestricted procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyConstruction work
Repair and maintenance services
Date Published16th Sep 2020