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Published 16/09/2020

Merseyside

Country UK

Status Contract notice

CType Works

Tender Details
Reference2020/S 180-435807
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesHousing and community amenities
Common Procurement VocabularyConstruction work
Miscellaneous repair and maintenance services
Repair and maintenance services of boilers
Gas appliance maintenance services
Repair and maintenance services of central heating
Commissioning of heating installations
Electrical installation work
Electrical wiring and fitting work
Electrical wiring work
Mechanical installations
Date Published16th Sep 2020

Merseyside

Country UK

Status Contract notice

CType Works

Contract notice

Works

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Cobalt Housing Ltd
Postal address: 199 Lower House Lane
Town: Liverpool
NUTS code: UKD7 Merseyside
Postal code: L11 2SF
Country: United Kingdom
Contact person: Osian Edwards
E-mail: procurement@cobalthousing.org.uk
Telephone: +44 1516338060

Internet address(es):

Main address: www.cobalthousing.org.uk

Address of the buyer profile: www.cobalthousing.org.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/cobalthousing
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/cobalthousing
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Maintenance Tender including Responsive Repairs and Voids, 3 Star Gas Servicing and Electrical Testing 2021-2024

Reference number: P0050
II.1.2)Main CPV code
45000000 Construction work
II.1.3)Type of contract
Works
II.1.4)Short description:

The contracting authority Cobalt Housing Ltd, owns and manages nearly 6 000 general needs homes in the L9, L10, L11 and L13 post codes of Liverpool. Their mission is to create strong and sustainable communities where people flourish and they are committed to making a positive difference to peoples' lives.

The quality of the maintenance services they provide is therefore of paramount importance in ensuring high customer satisfaction in the services they deliver.

They are seeking to appoint providers to deliver the following maintenance contracts:

Lot 1: Responsive Repairs and Void Property Works;

Lot 2: Gas Servicing and Heating Maintenance;

Lot 3: Electrical Testing and Maintenance.

The successful service providers must show a commitment to value for money, commitment to addressing social inclusion, and high levels of customer care.

The contracts will be for an initial 36 months commencing on or about the 1 May 2021 with the potential to be extend for up to a further 4 years.

II.1.5)Estimated total value
Value excluding VAT: 35 556 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Responsive Repairs and Void Property Maintenance

Lot No: 1
II.2.2)Additional CPV code(s)
50800000 Miscellaneous repair and maintenance services
II.2.3)Place of performance
NUTS code: UKD7 Merseyside
II.2.4)Description of the procurement:

The contracting authority is seeking to appoint a service provider to provide maintenance services to their various dwellings and schemes located in Liverpool. The current property portfolio comprises nearly 6 000 general needs homes with an on-going development programme. The maintenance services will include responsive maintenance, void property works, major works (renewal of kitchens, bathrooms, domestic electric installations in void properties, disabled adaptations, disrepair works and structural and fabric repairs), out of hours emergency callouts and provision of an out of hours call handling service for both this contract and the lot 2 gas servicing and maintenance contract.

The contracting authority reserves the right to add additional services of a similar nature throughout the duration of the contract subject to the terms of Regulation 72 of the Public Contract Regulations 2015 (as amended).

Full details of all dwellings and schemes that will receive maintenance services and which are included in the proposed contract are provided in the procurement documents. Units and schemes may be added or deleted both prior to tender and during the contract period in accordance with the development and acquisitions/disposal programme.

The proposed initial contract period will be 36 months commencing on or before the 1 May 2021, all subject to provisions for earlier termination including a break clause and annual renewals based on meeting and maintaining key performance indicators, and with the contracting authority having the option to extend for up to a further 2 years, followed by a further extension of up to 2 years. The annual budget for this contract is GBP 3 306 000 excluding VAT.

The service provider will be required to provide a customer focused service and show commitment to providing effective services that provide value for money to the contracting authority and their residents and must be responsive to achieving collaborative working practices, innovation and continuous improvement, demonstrate commitment to addressing social inclusion, and achieve high levels of customer care.

The contract will be based on the NHF Form of Contract 2011 (rev 7:2020) incorporating aspects of the M3NHF Schedule of Rates Version 7.1: responsive maintenance and void property works with additional sections in respect of asbestos works, disabled adaptations and fire safety.

The contracting authority cannot guarantee the extent or value of any works that may be awarded to the service provider.

TUPE will apply to this contract.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 26 434 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Gas Servicing and Heating Maintenance

Lot No: 2
II.2.2)Additional CPV code(s)
50531100 Repair and maintenance services of boilers
50531200 Gas appliance maintenance services
50720000 Repair and maintenance services of central heating
50721000 Commissioning of heating installations
II.2.3)Place of performance
NUTS code: UKD7 Merseyside
II.2.4)Description of the procurement:

The contracting authority is seeking to appoint a service provider to provide maintenance services to their various dwellings and schemes located in Liverpool. The current property portfolio comprises nearly 6 000 general needs homes with an on-going development programme. The maintenance services will include periodic inspection, testing, certification, servicing and maintenance of gas fired and ASHP heating appliances and installations, with the option for the contracting authority to commission boiler renewals and upgrades and the removal, renewal and upgrading of central heating installations comprising gas fired heating appliances and system installations.

The contracting authority reserves the right to add additional services of a similar nature throughout the duration of the Contract subject to the terms of Regulation 72 of the Public Contract Regulations 2015 (as amended).

Full details of all dwellings and schemes that will receive maintenance services and which are included in the proposed contract are provided in the procurement documents. Units and schemes may be added or deleted both prior to tender and during the contract period in accordance with the development and acquisitions/disposal programme.

The proposed initial contract period will be 36 months commencing on or before the 1 May 2021, all subject to provisions for earlier termination including a break clause and annual renewals based on meeting and maintaining key performance indicators, and with the contracting authority having the option to extend for up to a further 2 years, followed by a further extension of up to 2 years. The annual budget for this contract is GBP 1 105 000 excluding VAT.

The service provider will be required to provide a customer focused service and show commitment to providing effective services that provide value for money to the contracting authority and their residents and must be responsive to achieving collaborative working practices, innovation and continuous improvement, demonstrate commitment to addressing social inclusion, and achieve high levels of customer care.

The contract will be based on the NHF Form of Contract 2011 (rev 7:2020) (Gas and Heating) incorporating aspects of the M3NHF Schedule of Rates Version 7.1: Gas Appliance Servicing and Maintenance with additional sections in respect of Fire Safety.

The contracting authority cannot guarantee the extent or value of any works that may be awarded to the service provider.

TUPE will apply to this contract.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 8 052 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Electrical Testing and Maintenance

Lot No: 3
II.2.2)Additional CPV code(s)
45310000 Electrical installation work
45311000 Electrical wiring and fitting work
45311100 Electrical wiring work
45350000 Mechanical installations
II.2.3)Place of performance
NUTS code: UKD7 Merseyside
II.2.4)Description of the procurement:

The contracting authority is seeking to appoint a service provider to provide maintenance services to their various dwellings and schemes located in Liverpool. The current property portfolio comprises nearly 6 000 general needs homes with an on-going development programme. The maintenance services will include periodic inspection, testing, certification, servicing and remedial maintenance of domestic and communal electrical installations and extractor installations, with the option for the contracting authority to commission the complete rewiring of domestic dwellings.

The contracting authority reserves the right to add additional services of a similar nature throughout the duration of the Contract subject to the terms of Regulation 72 of the Public Contract Regulations 2015 (as amended).

Full details of all dwellings and schemes that will receive maintenance services and which are included in the proposed contract are provided in the procurement documents. Units and schemes may be added or deleted both prior to tender and during the contract period in accordance with the development and acquisitions/disposal programme.

The proposed initial contract period will be 36 months commencing on or before the 1 May 2021, all subject to provisions for earlier termination including a break clause and annual renewals based on meeting and maintaining key performance indicators, and with the contracting authority having the option to extend for up to a further 2 years, followed by a further extension of up to 2 years. The annual budget for this contract is GBP 148 000 excluding VAT.

The service provider will be required to provide a customer focused service and show commitment to providing effective services that provide value for money to the contracting authority and their residents and must be responsive to achieving collaborative working practices, innovation and continuous improvement, demonstrate commitment to addressing social inclusion, and achieve high levels of customer care.

The contract will be based on the NHF Form of Contract 2011 (rev 7:2020) (M&E Services) incorporating aspects of the M3NHF Schedule of Rates Version 7.1: Electrical Upgrading and maintenance with additional sections in respect of fire safety and ventilation.

The contracting authority cannot guarantee the extent or value of any works that may be awarded to the service provider.

TUPE will apply to this contract.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 080 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Bidders are advised that Cobalt Housing Ltd have adopted the principles of social value and require the economic operator to abide by these principles in the provision of employment and training opportunities to new entrant trainees and others.

Key performance indicators will be incorporated into the contract.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 12/10/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 12/10/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

All documentation can be downloaded from https://In-tendhost.co.uk/cobalthousing, In-tendhost.co.uk/cobalthousing is Cobalt Housing Ltd's e-procurement portal (the ‘Portal’) for downloading/submission of tender documentation, and communicating requests for and responses to clarification.

All requests for procurement documentation, communications and submissions of tenders must be made via the Portal, which can be accessed at https://In-tendhost.co.uk/cobalthousing. After creating an account on In-tendhost.co.uk/cobalthousing, users will receive an email with a link to activate their account.

Economic operators may seek clarification where they consider any part of the documentation or any other aspect of this procurement is unclear. All queries and any clarification must be communicated using the secure email messaging function within the portal, but to be received no later than 15.00 on 5 October 2020. This will provide an audit trail of all clarification requests and responses issued. It will not be possible to respond to any queries received after that stipulated date and time.

It is the economic operators' responsibility to regularly monitor communications raised and issued through the Portal. Responses to requests for clarification will be communicated by Cobalt Housing Ltd to all economic operators through the Portal secure email messaging system. The identity of the economic operator seeking clarification will not be disclosed to other economic operators.

When uploading the selection questionnaire and later if selected to submit tender documentation, economic operators must be aware of any speed limitations of their internet connection, system configuration and general web traffic etc as these may impact on the time taken to complete the transaction. Uploading of submissions must be completed by the deadline closing date and time. Do not wait until too near the closing time on the return date. The closing deadline for uploading completed selection questionnaire submissions is 12 October 2020 at 12.00. Please note that the Portal will not permit tender submissions to be uploaded after the closing deadline. Selection questionnaire submissions and supporting documents will be visible to Cobalt Housing Ltd and their advisers Rand Associates Consultancy Services Ltd only after the closing deadline.

Should users have any queries, or experience difficulties with the registration or download/upload system, they should email procurement@cobalthousing.org.uk

Cobalt Housing Ltd reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award a contract for part of the works at its sole discretion. Cobalt Housing Ltd have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any contract with Cobalt Housing Ltd shall be incurred entirely at that applicant's/tenderer's risk.

The subject matter of the contract has been scoped to take into account the priorities of Cobalt Housing Ltd relating to relating to economic, social and environmental well-being. These are described in the procurement documents. The contracting authority reserves the right to procure similar or identical works outside of the contract.

A contract will not be binding until it has been signed and dated by authorised representatives of both parties.

VI.4)Procedures for review
VI.4.1)Review body
Official name: High Court of England and Wales
Postal address: Royal Courts of Justuce, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
Official name: High Court of England and Wales
Postal address: Royal Courts of Justuce, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to all economic operators. The standstill period provides time for unsuccessful economic operators to challenge the award decision before the Contract is entered into. The Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to take action in the High Court of England and Wales.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Cabinet Office
Postal address: 70 Whitehall
Town: London
Postal code: SW1A 4AS
Country: United Kingdom
VI.5)Date of dispatch of this notice:
11/09/2020
More Tenders »
Tender Details
Reference2020/S 180-435807
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesHousing and community amenities
Common Procurement VocabularyConstruction work
Miscellaneous repair and maintenance services
Repair and maintenance services of boilers
Gas appliance maintenance services
Repair and maintenance services of central heating
Commissioning of heating installations
Electrical installation work
Electrical wiring and fitting work
Electrical wiring work
Mechanical installations
Date Published16th Sep 2020