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Printing and related services

Published 16/09/2020

United Kingdom

Country UK

Status Contract notice

CType Services

Tender Details
Reference2020/S 180-435860
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesOther
Common Procurement VocabularyPrinting and related services
Security-type printed matter
Storage and retrieval services
Warehousing services
Electronic mail services
Printing services
Print finishing services
Publishing services
Date Published16th Sep 2020

United Kingdom

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: The Minister for the Cabinet Office acting through Crown Commercial Service
Postal address: Ninth Floor, The Capital, Old Hall Street
Town: Liverpool
NUTS code: UK UNITED KINGDOM
Postal code: L3 9PP
Country: United Kingdom
E-mail: supplier@crowncommercial.gov.uk
Telephone: +44 3150103503

Internet address(es):

Main address: https://www.gov.uk/ccs

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://crowncommercialservice.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://crowncommercialservice.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://crowncommercialservice.bravosolution.co.uk
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
Other activity: Public Procurement

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Print Management Services

Reference number: RM6170
II.1.2)Main CPV code
79800000 Printing and related services
II.1.3)Type of contract
Services
II.1.4)Short description:

Crown Commercial Service, as the authority, intends to put in place an agreement for the provision of print management services for use by Central Government and UK public sector bodies. The agreement shall include print products and all associated services to provide an end to end print management service.

For further information concerning the scope of the services please refer to framework schedule 1 (Specification) of the terms and conditions.

II.1.5)Estimated total value
Value excluding VAT: 420 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Bidders can bid for one or both lots. However, a bidder cannot be awarded a framework contract for both lots.

II.2)Description
II.2.1)Title:

Print Management Services, including Strategic and Transformational Services

Lot No: Lot 1
II.2.2)Additional CPV code(s)
22450000 Security-type printed matter
63121000 Storage and retrieval services
63122000 Warehousing services
64216120 Electronic mail services
79810000 Printing services
79821000 Print finishing services
79970000 Publishing services
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

Lot 1: Print management services, including strategic and transformational services, this is a single supplier lot and buyers will access lot 1 via a direct award call-off procedure.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 80
Cost criterion - Name: Price / Weighting: 20
II.2.6)Estimated value
Value excluding VAT: 420 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Lot 1: Is a single supplier lot and buyers will access lot 1 via a direct award call-off procedure.

The value given in section 11.2.6) pertains to both lots and is the estimated total maximum value for the entire duration of the framework agreement, as confirmed in section II.1.5).

II.2)Description
II.2.1)Title:

Print Management Services

Lot No: 2
II.2.2)Additional CPV code(s)
22450000 Security-type printed matter
63121000 Storage and retrieval services
63122000 Warehousing services
64216120 Electronic mail services
79810000 Printing services
79821000 Print finishing services
79970000 Publishing services
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

Lot 2 is designed for buyers who require the support of a print manager to enable them to take advantage of the end to end services that this approach offers, thereby ensuring that their print needs are fully managed on their behalf.

The buyers who use lot 2 will be a broad range of public sector organisations who range in both size and complexity with regard to their print requirements.

The supplier shall be flexible in their approach to manage the provision of both low value to high value Call-Off Contracts requirements.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 80
Cost criterion - Name: Price / Weighting: 20
II.2.6)Estimated value
Value excluding VAT: 420 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Lot 2 is a multi-supplier lot and buyers will access lot 2 via further competition.

The value given in section II.2.6) pertains to both lots and is the estimated total maximum value for the entire duration of the framework agreement, as confirmed in section II.1.5).

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Candidates will be assessed in accordance with section 5 of the 2015 Public Contract Regulations (implementing the directive) on the basis of information provided in response to an invitation to tender (ITT) registering for access.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
Accelerated procedure
Justification:

Please refer to point 4) in section VI.3) Additional information regarding the reasoning for the use of the accelerated procedure.

IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 155-382534
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 02/10/2020
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 02/10/2020
Local time: 10:01

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

As part of this contract notice the following documents can be accessed at: https://www.contractsfinder.service.gov.uk/Notice/797bde57-a0ff-49ee-8f90-4ad88523f3f1

1) contract notice transparency information for the agreement;

2) contract notice authorised customer list;

3) rights reserved for CCS framework;

4) reasoning for the use of the accelerated procedure.

On 2 April 2014 Government introduced its Government Security Classifications (GSC) scheme which replaced Government Protective Marking Scheme (GPMS). A key aspect is the reduction in the number of security classifications used. All bidders should make themselves aware of the changes as it may impact this requirement. This link provides information on the GSC at: https://www.gov.uk/government/publications/government-security-classifications

Cyber Essentials is a mandatory requirement for Central Government contracts which involve handling personal information or provide certain ICT products/services. Government is taking steps to reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet. To participate in this procurement, bidders must be able to demonstrate they comply with the technical requirements prescribed by Cyber Essentials Plus, for services under and in connection with this procurement. Further information about the requirement for Cyber Essentials Plus can be found within bid pack attachment 2a – Selection questionnaire.

Please note:

All certificates issued prior to 1 April 2020 or before 30 June 2020 on the existing scheme are valid until 30 June 2021. This includes those issued by accreditation bodies other than IASME.

On 30 June 2021, any certificate issued under the old scheme will expire.

Refer to https://www.ncsc.gov.uk/information/cyber-essentials-faqs for more information.

For lot 2 only, CCS reserve the right to award a framework contract to any bidder whose final score is within 1 % of the last position

Registering for access:

This procurement will be managed electronically via the eSourcing suite. This will be the route for sharing all information and communicating with bidders. If you have recently registered on the eSourcing suite for another CCS procurement you can use the same account for this new procurement. If not, you will first need to register your organisation on the portal.

Use the following link for information on how register and use the eSourcing tool: https://www.gov.uk/government/publications/esourcing-tool-guidance-for-suppliers

For assistance please contact the eSourcing Help desk operated by email at help@eSourcingsolution.co.uk or call 08000698630.

VI.4)Procedures for review
VI.4.1)Review body
Official name: The Minister for the Cabinet Office acting through Crown Commercial Service
Postal address: Ninth Floor, The Capital, Old Hall Street
Town: Liverpool
Postal code: L3 9PP
Country: United Kingdom
E-mail: supplier@crowncommercial.gov.uk
Telephone: +44 3450103503

Internet address: https://www.crowncommercial.gov.uk/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
11/09/2020
More Tenders »
Tender Details
Reference2020/S 180-435860
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesOther
Common Procurement VocabularyPrinting and related services
Security-type printed matter
Storage and retrieval services
Warehousing services
Electronic mail services
Printing services
Print finishing services
Publishing services
Date Published16th Sep 2020