Construction Tenders

Tue September 29 2020

Related Information

OJEU Contracts

More Tenders »

Printing and related services

Published 16/09/2020

United Kingdom

Country UK

Status Contract notice

CType Services

Tender Details
Reference2020/S 180-435869
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesEducation
Common Procurement VocabularyPrinting and related services
Photocopier repair services
Scanners
Maintenance and repair of reprographic machinery
Photocopying equipment
Ink cartridges
Document management software package
Photocopier maintenance services
Digital duplicators
Colour graphics printers
Office and business machines
Software package and information systems
Maintenance and repair of office machinery
Business and management consultancy services
Office and computing machinery
equipment and supplies except furniture and software packages
Reprographic supplies
Laser printers
Installation services (except software)
Printers and plotters
Plotters
Peripheral equipment
Photocopying services
Photocopiers
Photocopying and thermocopying equipment
IT software package
Networks
Printing paper
Storage management software package
Photocopier paper and xerographic paper
Parts and accessories of photocopying apparatus
Printing services
Reprographic services
Ink products
Digital printing services
Office machinery
equipment and supplies except computers
printers and furniture
Printed matter and related products
Reproduction equipment
General management consultancy services
Office equipment except furniture
Photocopying and offset printing equipment
Computer screens and consoles
Postal and telecommunications services
Furniture
Repair and maintenance services of audio-visual and optical equipment
Stationery
First-aid boxes
Document creation software package
Document creation software development services
Storage and retrieval services
System
storage and content management software development services
Medical equipments
pharmaceuticals and personal care products
IT services: consulting
software development
Internet and support
Storage and warehousing services
Medical kits
Office supplies
Refuse and waste related services
Kitchen equipment
household and domestic items and catering supplies
Telecommunications equipment and supplies
Archiving services
Scanning services
Cleaning and polishing products
Document creation
drawing
imaging
scheduling and productivity software package
Touch screen monitors
Printing and delivery services
Flat panel displays
Computer equipment and supplies
Television and audio-visual equipment
Computer-related equipment
Print finishing services
Cameras
Mailing services
Photographic equipment
Printing and distribution services
Maintenance and repair of computer equipment
Miscellaneous computer equipment
Specialist training services
Furniture (incl. office furniture)
furnishings
domestic appliances (excl. lighting) and cleaning products
Post-office equipment
Mailroom equipment
Computer support and consultancy services
Digital cameras
Document management services
Individual equipment
Computer accessories
Medical clothing
Repair and maintenance services of personal computers
Parts
accessories and supplies for computers
Mailing-list compilation and mailing services
Display screens
Post and courier services
Computer supplies
Maintenance services of telecommunications equipment
Services related to printing
Date Published16th Sep 2020

United Kingdom

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Crescent Purchasing Consortium (CPC)
Postal address: Procurement House, Leslie Hough Way
Town: Salford
NUTS code: UKD3 Greater Manchester
Postal code: M6 6AJ
Country: United Kingdom
E-mail: steve.davies@npg-ltd.com
Telephone: +44 7966040564

Internet address(es):

Main address: www.thecpc.ac.uk

Address of the buyer profile: www.thecpc.ac.uk

I.1)Name and addresses
Official name: Public Sector
Postal address: Procurement House, Leslie Hough Way
Town: Salford
NUTS code: UK UNITED KINGDOM
Postal code: M6 6AJ
Country: United Kingdom
E-mail: steve.davies@npg-ltd.com
Telephone: +44 7966040564

Internet address(es):

Main address: www.thecpc.ac.uk

Address of the buyer profile: www.thecpc.ac.uk

I.1)Name and addresses
Official name: Education
Postal address: Procurement House, Leslie Hough Way
Town: Salford
NUTS code: UK UNITED KINGDOM
Postal code: M6 6AJ
Country: United Kingdom
E-mail: steve.davies@npg-ltd.com
Telephone: +44 7966040564

Internet address(es):

Main address: www.thecpc.ac.uk

Address of the buyer profile: www.thecpc.ac.uk

I.2)Information about joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://suppliers.multiquote.com
Additional information can be obtained from another address:
Official name: Crescent Purchasing Consortium (CPC)
Postal address: Procurement House, Leslie Hough Way
Town: Salford
NUTS code: UKD3 Greater Manchester
Postal code: M6 6AJ
Country: United Kingdom
E-mail: steve.davies@npg-ltd.com
Telephone: +44 7966040564

Internet address(es):

Main address: www.thecpc.ac.uk

Address of the buyer profile: www.thecpc.ac.uk

Tenders or requests to participate must be submitted electronically via: https://suppliers.multiquote.com
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Multifunctional Devices and Digital Transformation Solutions Framework

Reference number: CA7653 - CPC/DU/MFD/03
II.1.2)Main CPV code
79800000 Printing and related services
II.1.3)Type of contract
Services
II.1.4)Short description:

The framework will provide access to a comprehensive range of multifunctional devices and digital transformation solutions. It is being established to meet the needs of Crescent Purchasing Consortium Members,http://www.thecpc.ac.uk/members/regions.php and is also open for use by all contracting authorities across the UK public sector (and any future successors to these organisations). These include (but not limited to) central government departments and agencies, non departmental public bodies, NHS bodies, local authorities, police authorities, emergency Services, educational establishments, hospices, registered charities, national parks and registered social landlords. Full details of the classification of eligible end user establishments and geographical areas is available at http://www.npg-ltd.com/tenders/

The framework will be let across two lots. There will be a maximum of 8 suppliers awarded a place on lot 1 and a maximum of 10 suppliers on lot 2.

II.1.5)Estimated total value
Value excluding VAT: 440 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 2
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description
II.2.1)Title:

Multfunctional Devices and Associated Services and Supplies

Lot No: 1
II.2.2)Additional CPV code(s)
50313100 Photocopier repair services
38520000 Scanners
50313000 Maintenance and repair of reprographic machinery
30121200 Photocopying equipment
30192113 Ink cartridges
48311000 Document management software package
50313200 Photocopier maintenance services
30121430 Digital duplicators
30232130 Colour graphics printers
30123000 Office and business machines
48000000 Software package and information systems
50310000 Maintenance and repair of office machinery
79410000 Business and management consultancy services
30000000 Office and computing machinery, equipment and supplies except furniture and software packages
30192400 Reprographic supplies
30232110 Laser printers
51000000 Installation services (except software)
30232100 Printers and plotters
30232140 Plotters
30232000 Peripheral equipment
79521000 Photocopying services
30121100 Photocopiers
30121000 Photocopying and thermocopying equipment
48517000 IT software package
32400000 Networks
30197630 Printing paper
48782000 Storage management software package
30197642 Photocopier paper and xerographic paper
30125000 Parts and accessories of photocopying apparatus
79810000 Printing services
79520000 Reprographic services
30192110 Ink products
79811000 Digital printing services
30100000 Office machinery, equipment and supplies except computers, printers and furniture
22000000 Printed matter and related products
30121300 Reproduction equipment
79411000 General management consultancy services
30191000 Office equipment except furniture
30120000 Photocopying and offset printing equipment
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
Main site or place of performance:

UK.

II.2.4)Description of the procurement:

This lot will provide access to a comprehensive suite of multifunctional devices and supplies and services, encompassing, but not be limited to, the following supplies, services and solutions:

• mono and/or mono/colour capable devices;

• a number of multifunctional device specification ranges defined by print speed covering units up to 125 pages per minute, including associated options such as card readers;

• a number of high volume production devices defined by print speed covering units from 90 pages per minute upwards, including associated production accessories and optional extras.;

• a range of desk top printers to complement the multifunctional device ranges;

• a range of 3D printers;

• a range of wider format and other specialist printers;

• refurbished/remanufactured multifunctional devices and printers;

• production/print management software;

• print management software;

• other related print and document management software.

• associated services to include:

• print audit services;

• project management services;

• IT support services.

The lot will also incorporate the provisions of consultancy services as they apply to the supplies and services available under this lot.

There will be a maximum of eight suppliers awarded a place on this lot.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 210 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2 x 12 month(s).

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Digital Transformation Solutions

Lot No: 2
II.2.2)Additional CPV code(s)
79410000 Business and management consultancy services
30231000 Computer screens and consoles
64000000 Postal and telecommunications services
39100000 Furniture
50340000 Repair and maintenance services of audio-visual and optical equipment
30192700 Stationery
50313200 Photocopier maintenance services
30192113 Ink cartridges
50310000 Maintenance and repair of office machinery
30121100 Photocopiers
33141623 First-aid boxes
48310000 Document creation software package
72212310 Document creation software development services
63121000 Storage and retrieval services
72212780 System, storage and content management software development services
33000000 Medical equipments, pharmaceuticals and personal care products
51000000 Installation services (except software)
72000000 IT services: consulting, software development, Internet and support
50313000 Maintenance and repair of reprographic machinery
63120000 Storage and warehousing services
33141620 Medical kits
30232130 Colour graphics printers
30192000 Office supplies
90500000 Refuse and waste related services
39220000 Kitchen equipment, household and domestic items and catering supplies
32500000 Telecommunications equipment and supplies
79995100 Archiving services
79999100 Scanning services
79811000 Digital printing services
30232000 Peripheral equipment
39800000 Cleaning and polishing products
48300000 Document creation, drawing, imaging, scheduling and productivity software package
30231320 Touch screen monitors
79823000 Printing and delivery services
50313100 Photocopier repair services
32400000 Networks
30121200 Photocopying equipment
30231310 Flat panel displays
30192110 Ink products
30200000 Computer equipment and supplies
30120000 Photocopying and offset printing equipment
32320000 Television and audio-visual equipment
30230000 Computer-related equipment
79821000 Print finishing services
30192400 Reprographic supplies
48000000 Software package and information systems
38651000 Cameras
79571000 Mailing services
38650000 Photographic equipment
30123000 Office and business machines
79824000 Printing and distribution services
22000000 Printed matter and related products
50312000 Maintenance and repair of computer equipment
30236000 Miscellaneous computer equipment
80510000 Specialist training services
39000000 Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
30130000 Post-office equipment
30000000 Office and computing machinery, equipment and supplies except furniture and software packages
30232140 Plotters
30197630 Printing paper
30131000 Mailroom equipment
30121000 Photocopying and thermocopying equipment
30232100 Printers and plotters
72600000 Computer support and consultancy services
48782000 Storage management software package
38651600 Digital cameras
72512000 Document management services
79520000 Reprographic services
38520000 Scanners
30191000 Office equipment except furniture
79521000 Photocopying services
35810000 Individual equipment
30125000 Parts and accessories of photocopying apparatus
30197642 Photocopier paper and xerographic paper
30237200 Computer accessories
33199000 Medical clothing
50320000 Repair and maintenance services of personal computers
48311000 Document management software package
30237000 Parts, accessories and supplies for computers
30121300 Reproduction equipment
79800000 Printing and related services
30121430 Digital duplicators
30232110 Laser printers
30100000 Office machinery, equipment and supplies except computers, printers and furniture
79570000 Mailing-list compilation and mailing services
30231300 Display screens
64100000 Post and courier services
30237300 Computer supplies
48517000 IT software package
50330000 Maintenance services of telecommunications equipment
79820000 Services related to printing
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
Main site or place of performance:

UK.

II.2.4)Description of the procurement:

This lot will provide access to a comprehensive suite of digital transformation solutions, encompassing, but not be limited to, the following solution categories:

• audio visual supplies and services;

• cloud services;

• document storage and distribution services;

• electronic document management systems and services;

• external print and related services;

• high volume/production print devices and associated supplies and services;

• Hybrid Mail;

• ICT hardware, software and peripherals;

• ICT support services;

• mail management services including mail room services;

• multifunctional devices and associated supplies and services;

• office stationery and associated supplies and services;

• scanning and archiving services;

• telecommunications supplies and services.

The lot will also incorporate the provisions of consultancy services as they apply to the supplies and services available under this lot.

The following CPV codes are also applicable to this lot 2 digital transformation solutions:

22100000, 22200000, 22800000, 22900000, 24000000, 30197640, 30197641, 30197645, 33700000, 33760000, 33770000, 35110000, 79411000, 79810000, 79960000

There will be a maximum of ten suppliers awarded a place on this framework lot.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 230 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2 x 12 month(s).

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 18
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 16/10/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 16/10/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

CPC Internal Reference Number is CPC/DU/MFD/03. The framework is being delivered by Crescent Purchasing Ltd through Crescent Purchasing Consortium and its partners Northern Procurement Group Ltd (who are a subsidiary of Dukefield Ltd). Northern Procurement Group Ltd are acting as agents of Crescent Purchasing Consortium in the development and on-going contract management of this framework. The contracting authority will be using an e-tendering system to conduct the procurement exercise. To access the procurement documentation suppliers must register their company details on the Sourcing Cloud system at https://suppliers.multiquote.com, the tender is available from the opportunities menu on the login page of the site. The contracting authority shall not be under any obligation to accept the lowest tender or indeed any tender. Crescent Purchasing Consortium expressly reserves the rights:

(a) to terminate the procurement process and not to award any contract as a result of the procurement process at any time;

(b) to make whatever changes it may see fit to the content and structure of the procurement as detailed within the tender documentation;

(c) to award a contract covering only part of the consortium's requirements if explicitly detailed within the tender documentation;

(d) to disqualify any organisation from the process that canvasses any employee of the contracting authority during the procurement process or standstill period if applicable;

(e) seek clarifications to tender responses on the basis that any clarification sought will not confer any undue competitive advantage in the favour of any supplier from whom such clarifications are being sought;

(f) where the contracting authority can evidence that there is a conflict of interest, either personal or in consideration of any organisation bidding for the contract, the contracting authority shall have the explicit right to immediately exclude that person or organisation from the tender process entirely;

(g) where the contracting authority has engaged in any pre-market soft testing prior to the commencement of the procurement process, the Contracting Authority reserves the right to name any organisation that has been involved in these discussions and release any and all specifications/discussion documents to the market where appropriate to the subject matter of this procurement;

(h) the contracting authority will not be liable for any costs incurred by tenderers;

(i) the value of the framework provided in section II.1.5) is only an estimate and the contracting authority will not guarantee any business through this framework agreement; and

(j) the contracting authority wishes to establish a framework agreement open for use by all Public Sector Bodies as stated in II.1.4).

Tenderers should note, in reference to Section IV.1.3), envisaged maximum number of participants to the framework:

Where, following the evaluation of bids, more than one Tenderer is tied with the same final evaluation score, each of these tenderers shall be deemed to occupy the last framework agreement contract award position for the purpose of calculating the maximum number of Suppliers under the framework.

The contracting authority will award a framework agreement to additional tenderers beyond the stated maximum number on any particular lot, where their final evaluation score (s) is within 0.5 % of the last placed position only. For the avoidance of doubt, the last placed position in respect of each lot of this framework is 8th place on lot 1 and 10th place on lot 2. Therefore on a lot by lot basis, tenderers within 0.5 %, along with the tenderer in last placed position,shall be deemed to occupy the last framework agreement contract award position for each respective lot.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Crescent Purchasing Consortium
Postal address: Procurement House, Unit 23, Leslie Hough Way
Town: Salford
Postal code: M6 6AJ
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
Official name: Crescent Purchasing Consortium
Postal address: Procurement House, Unit 23, Leslie Hough Way
Town: Salford
Postal code: M6 6AJ
Country: United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Crescent purchasing consortium will incorporate a minimum 10-day standstill period at the point information on the award of contract is communicated to tenderers. Bidders who are unsuccessful shall be informed by the contracting authority as soon as possible after the decision is made as to the reasons why the bidder was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for the aggrieved parties who have been harmed or who are at risk of harm by the breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any action must be generally brought within 3 months. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the contracting authority has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into, the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the contracting authority to pay a fine, and/or order that the duration of the contract the shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Crescent Purchasing Consortium
Postal address: Procurement House, Unit 23, Leslie Hough Way
Town: Salford
Postal code: M6 6AJ
Country: United Kingdom
VI.5)Date of dispatch of this notice:
11/09/2020
More Tenders »
Tender Details
Reference2020/S 180-435869
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesEducation
Common Procurement VocabularyPrinting and related services
Photocopier repair services
Scanners
Maintenance and repair of reprographic machinery
Photocopying equipment
Ink cartridges
Document management software package
Photocopier maintenance services
Digital duplicators
Colour graphics printers
Office and business machines
Software package and information systems
Maintenance and repair of office machinery
Business and management consultancy services
Office and computing machinery
equipment and supplies except furniture and software packages
Reprographic supplies
Laser printers
Installation services (except software)
Printers and plotters
Plotters
Peripheral equipment
Photocopying services
Photocopiers
Photocopying and thermocopying equipment
IT software package
Networks
Printing paper
Storage management software package
Photocopier paper and xerographic paper
Parts and accessories of photocopying apparatus
Printing services
Reprographic services
Ink products
Digital printing services
Office machinery
equipment and supplies except computers
printers and furniture
Printed matter and related products
Reproduction equipment
General management consultancy services
Office equipment except furniture
Photocopying and offset printing equipment
Computer screens and consoles
Postal and telecommunications services
Furniture
Repair and maintenance services of audio-visual and optical equipment
Stationery
First-aid boxes
Document creation software package
Document creation software development services
Storage and retrieval services
System
storage and content management software development services
Medical equipments
pharmaceuticals and personal care products
IT services: consulting
software development
Internet and support
Storage and warehousing services
Medical kits
Office supplies
Refuse and waste related services
Kitchen equipment
household and domestic items and catering supplies
Telecommunications equipment and supplies
Archiving services
Scanning services
Cleaning and polishing products
Document creation
drawing
imaging
scheduling and productivity software package
Touch screen monitors
Printing and delivery services
Flat panel displays
Computer equipment and supplies
Television and audio-visual equipment
Computer-related equipment
Print finishing services
Cameras
Mailing services
Photographic equipment
Printing and distribution services
Maintenance and repair of computer equipment
Miscellaneous computer equipment
Specialist training services
Furniture (incl. office furniture)
furnishings
domestic appliances (excl. lighting) and cleaning products
Post-office equipment
Mailroom equipment
Computer support and consultancy services
Digital cameras
Document management services
Individual equipment
Computer accessories
Medical clothing
Repair and maintenance services of personal computers
Parts
accessories and supplies for computers
Mailing-list compilation and mailing services
Display screens
Post and courier services
Computer supplies
Maintenance services of telecommunications equipment
Services related to printing
Date Published16th Sep 2020