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Fleet management, repair and maintenance services

Published 18/09/2020

Solihull

Country UK

Status Contract notice

CType Services

Tender Details
Reference2020/S 182-440814
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyFleet management
repair and maintenance services
Motor vehicles
Date Published18th Sep 2020

Solihull

Country UK

Status Contract notice

CType Services

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Solihull Metropolitan Borough Council
Postal address: Council House, Manor Square
Town: Solihull
NUTS code: UKG32 Solihull
Postal code: B91 3QB
Country: United Kingdom
Contact person: Corporate Procurement Service
E-mail: procurementteam@solihull.gov.uk

Internet address(es):

Main address: www.solihull.gov.uk

Address of the buyer profile: www.csw-jets.co.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.csw-jets.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

SMBC Vehicle Fleet (2)

Reference number: SOL - 9553
II.1.2)Main CPV code
50111000 Fleet management, repair and maintenance services
II.1.3)Type of contract
Services
II.1.4)Short description:

Solihull Metropolitan Borough Council operates a fleet of 48 vehicles across a range of vehicle types/specifications e.g. small vans, standard saloons/people carriers and special needs minibuses to larger tanker services and street lighting vehicles. The Council wishes to explore a number of options regarding the replacement of all of the vehicles as they reach the termination date of the current lease hire arrangements.

The Council will be looking to tenderers to use their market expertise and product knowledge to advise on the most economic and operationally advantageous means by which vehicles can be replaced. This will include advice on options for arrangements including breakdown and recovery of vehicles, windscreen, glass and tyre replacement arrangements, etc.

In particular, the Council has a vision to eliminate or minimise air pollution and accordingly is interested in exploring all possible environmentally friendly vehicle options as part of this tender exercise and will

II.1.5)Estimated total value
Value excluding VAT: 2 100 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description
II.2.1)Title:

Direct Purchase/Delivery of the Vehicle (Option A)

Lot No: 1
II.2.2)Additional CPV code(s)
34100000 Motor vehicles
II.2.3)Place of performance
NUTS code: UKG32 Solihull
II.2.4)Description of the procurement:

The successful tenderer will provide vehicles by either direct purchase or on a contract hire basis, both alternatives dependant on the most economically advantageous offering to the Council. The contract hire will be required to include pre-planned maintenance arrangements as detailed below. In the event that the Council directly purchases vehicles, the tenderer will be required to submit a similar pre-planned programme and maintenance annual charge for each vehicle.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 100 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

5-year initial term and then subject to annual extensions.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Please see tender documents.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

The Hire of Vehicles in Accordance with the Leasing Conditions (Option B)

Lot No: 2
II.2.2)Additional CPV code(s)
34100000 Motor vehicles
II.2.3)Place of performance
NUTS code: UKG32 Solihull
II.2.4)Description of the procurement:

The successful tenderer will provide vehicles by either direct purchase or on a contract hire basis, both alternatives dependent on the most economically advantageous offering to the Council. The contract hire will be required to include pre-planned maintenance arrangements as detailed below. In the event that the Council directly purchases vehicles, the tenderer will be required to submit a similar pre-planned programme and maintenance annual charge for each vehicle.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 100 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

5 year initial term and then subject to annual extensions.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Please see tender documents.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2020/S 028-065887
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 20/10/2020
Local time: 09:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 20/10/2020
Local time: 09:01
Place:

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Solihull Metropolitan Borough Council
Town: Solihull
Postal code: B91 3QB
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
15/09/2020
More Tenders »
Tender Details
Reference2020/S 182-440814
Award CriteriaThe most economic tender
ProcurementOpen procedure
Main ActivitiesGeneral public services
Common Procurement VocabularyFleet management
repair and maintenance services
Motor vehicles
Date Published18th Sep 2020